Administrative Supervisor - Wealth Management & Trust Services

Administrative Supervisor - Wealth Management & Trust Services

Start a career with First National Bank Alaska, the *Best Place to Work in Alaska* as recognized nine years in a row by Alaska Business magazine readers.

Salary: $63,300/annual minimum. Job/salary offer would be commensurate with job level and experience.

Schedule: Monday-Friday

GENERAL PURPOSE SUMMARY

Directs the work activities of clerical and administrative employees within the work unit and provides highest level administrative support within the operating section, department or division, directly assisting at least one senior-level officer by performing the following essential duties and responsibilities:

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Directs work of clerical and administrative delegates, prepares and coordinates schedules, organizes and expedites workflow, and reviews delegates' work for accuracy.
• Performs highest level administrative functions, often of a confidential or sensitive nature; composes correspondence, develops and maintains extensive spreadsheets and databases, creates forms and templates, and prepares and formats documents using multiple software programs for supervisor's presentations and reports.
• Manages special work area-specific and perhaps cross-divisional projects to support functional area's strategic goals and objectives; compiles and summarizes data, performs analysis, and creates reports for various levels of management; responsible for maintaining administrative support procedures, designs process changes for greater work area efficiency, and implements approved process and procedural changes as directed by supervisor; may organize and expedite workflow of greater work area.
• Functions as personal assistant to at least one senior-level officer; schedules and coordinates meeting facilities and equipment, makes travel arrangements, and maintains the central task and event calendar; attends and may participate in meetings on supervisor's behalf as required, and is responsible for producing and distributing meeting minutes to appropriate personnel.
• Prepares work unit budget, and functions as the primary budgetary and fiscal administrator for the greater work area; maintains records of expenditures, ensures proper general ledger coding, analyzes variances, and reports to supervisor.
• Responds to internal and external customer requests for information, and maintains awareness of subject matter experts within the greater work area and the bank for effective referral.
• Performs other work-related duties as assigned by supervisor.

SUPERVISORY RESPONSIBILITIES

Directly supervises unit clerical and administrative staff. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing and training employees; planning, assigning, and directing work; appraising performance; addressing complaints and resolving problems; and making recommendations regarding the hiring, disciplining and terminating of employees.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE:

Minimum: Bachelor's degree in a business related field and one year advanced-level administrative or related banking experience, or four years advanced-level business, administrative, or related banking experience; or equivalent combination of education/training and experience. Project management experience. Lead or supervisory experience.

Preferred: Familiarity with banking regulations; CPS or CAP certification.

SKILLS and ABILITIES:

Ability to keyboard 45 wpm and operate a 10-key calculator, advanced level word processing, scheduling, spreadsheet, presentation software, and database experience required; must have advanced communication and interpersonal skills as well as ability to exercise discretion and good judgment when communicating with internal and external customers and all levels of management.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to effectively write reports, complex business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers, employees, customers, and the general public.

MATHEMATICAL SKILLS:

Ability to accurately calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING SKILLS:

Ability to define problems, collect data, establish facts, and draw conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms. The employee is frequently required to talk and hear. The employee is occasionally required to stand; walk; stoop, kneel, crouch, or crawl.

The employee must frequently lift and/or move up to 10 pounds; occasionally lift and/or move up to 25 pounds. Specific vision ability required by this job includes close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually moderate.