Finance & Grant Manager

The first review of applications and resumes will be on October 14, 2024.

Job descriptions/specifications are intended to indicate the essential functions and levels of work difficulty of the position and are not intended to describe in detail all of the position's specific duties and responsibilities nor exclude other duties of similar level or difficulty. Additionally, it is not intended to limit management's rights to assign, direct, and control the work of employees under their supervision.

DEFINITION
This position performs complex and sensitive professional work related to financial reporting, grant seeking, grant administration, and coordinating grant management activities on a citywide basis, both during regular operations and in a post-disaster environment. The position is responsible for grant identification, preparation, management, and administration to ensure successful financial outcomes. The position reports to the Finance Director.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

1. Serve as a representative of the City of Mesquite, demonstrating a positive attitude and progressive actions through the display of professionalism, courtesy, and appropriate tact and discretion in all interactions with other employees and with the public.
2. Administer city-sponsored grants and funding opportunities and related grant financial monitoring and reporting.
3. Research and identify grant funding opportunities and sources that match city funding needs – federal, state, and local.
4. Facilitate research, development, review and editing of agency grant proposals, prepare, submit and manage grant proposals.
5. Assist in the annual budgeting process surrounding grants and other financial resources.
6. Perform general financial accounting and reconciliations specifically related to grant expenditures, prepares the Schedule of Federal Expenditures (SEFA), and assists with financial statement preparation and other summary reports.
7. Maintain a calendar of grant submissions and other deadlines, and remain in contact with grant-making organizations in order to supply additional supportive material.
8. Oversee all grant-related efforts and compliance citywide and coordinate those. Oversee department operations in the absence of the Finance Director.
9. Serve as a liaison and resource to other city departments, divisions, and public and outside agencies.
10. Participate in city-wide committees and meetings to provide expert consultation on grant funding and financial activities.
11. Review proposed federal and state legislation for impacts to City-related funding sources.
12. Maintain a variety of automated record keeping in both financial and grant areas.
13. Dependable and meet acceptable attendance requirements at all times.
14. Follow all applicable safety rules and regulations.

OTHER JOB FUNCTIONS

1. Protect confidential information by preventing unauthorized release, both verbal and/or writing.
2. Perform other related duties and responsibilities as assigned.

QUALIFICATIONS

The degree of knowledge and ability as outlined under this section is that which is necessary to satisfactorily perform the essential functions of this position.

Knowledge of:

• English usage, spelling, grammar and punctuation.
• Principles, practices, and procedures of public administration and grant program funding and implementation.
• Sources of information regarding grants.
• The functions of the various city departments to facilitate grant sourcing.
• Methods of research, analysis, and report preparation.
• Principles and practices of contract administration as it applies to grant funding.
• Advanced knowledge of common office computer hardware and software, including database, spreadsheets, word processing and email.
• Accounting and auditing principles relating to grants administration.
• Pertinent federal, state and local laws, codes, regulations.
• Federal disaster recovery funding sources.
• Generally Accepted Accounting Principles (GAAP), Government Accounting Standards Board (GASB) rules, regulations, guidelines and governmental reporting standards as required by GASB 34.
• Obtain working knowledge and familiarity with City ordinances as well as Nevada Revised Statutes (NRS) and Nevada Administrative Codes (NAC) pertaining to financial and grant management, administrative regulations and requirements.

Skills in:

• Collect, interpret, analyze and evaluate narrative and statistical data pertaining to policy, fiscal, and department operation matters.
• Analyze policies, regulations, projects, activities, and methods.
• Writing clear, structured, articulate, and persuasive proposals and editing grant proposals; researching new funding sources.
• Managing complex information, to include, strong analytical skills and problem solving.
• Producing written documents with clearly organized thoughts using proper sentence construction, punctuation, spelling and grammar.
• Interpreting, applying and explaining pertinent federal, state and local laws, codes, regulations, policies and procedures.
• Preparing, presenting and maintaining complete, accurate and concise correspondence.

Ability to:

• Work independently with minimal supervision.
• Use initiative and independent judgment within established guidelines.
• Plan, organize and prioritize assignments.
• Manage multiple assignments.
• Meet critical deadlines.
• Understand and carry out complex written and verbal instructions.
• Conduct detailed research, compile statistics and analyze data.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work, using tact, discretion and prudence dealing with a variety of individuals from various socioeconomic, ethnic and cultural backgrounds.
• Maintain confidentiality of information and documents.

Experience, Education and Training:

Any equivalent combination of training, education and experience which provides the individual with the required knowledge, skills, and abilities to perform the job. A typical way to obtain the required knowledge and abilities would be:

Education: Bachelor’s degree from an accredited college or university in Finance, Business or Public Administration, or a related field to the essential functions is strongly preferred.

SUBSTITUTIONS : An applicant may utilize either of the following options as a substitution to qualify:

• Any combination of education, training and experience in business, public administration, grant writing, or a related field.

Experience: Five (5) years of experience in the areas of essential functions including overseeing finance and grants, of which two (2) years preferred with a municipal government.

License or Certificate: Must possess at the time of employment and continuously throughout employment a valid Nevada or “border state” driver’s license, as defined by NRS 483.

Competencies:

Active listening – Effective performers offer their full attention when others speak. They listen actively, giving verbal and nonverbal cues of their interest.

Change Agility – Effective performers are adaptable. They embrace needed change and modify their behavior when appropriate to achieve organizational objectives.

Conflict Management – Effective performers recognize that conflict can be a valuable part of the decision-making process.

Creativity – Effective performers generate original ideas, encourage new ways of thinking, explore options, and develop innovative solutions.

Delegation – Effective performers willingly entrust work to others.

High Standards – Effective performers establish and model standards that guarantee exceptional quality and necessary attention to detail.

Influence – Effective performers are skilled at directing, persuading, and motivating others.

Mission Focus – Effective performers understand and support the organization's mission.

Organizing and Planning – Effective performers have strong organizing and planning skills that allow them to be highly productive and efficient.

Relationship Building – Effective performers understand that a primary factor in success is establishing and maintaining productive relationships.

WORKING CONDITIONS

Work is performed under the following conditions:

Physical Requirements:
Duties require sufficient mobility to work in a typical office setting, use standard office equipment, and be capable of traveling to and from various work sites or other City locations; sustained posture in a seated position for prolonged periods of time; occasional stooping, twisting, bending, kneeling, and reaching; vision to read printed materials and a VDT screen, and hearing and speech to communicate in person or over the telephone; endurance sufficient to maintain efficiency and energy through work day. Must be able to attend off-site/out of town training occasionally, handle stressful situations and must be able to carry/lift/push or pull loads of up to 25lbs. Attend meetings outside of normal working hours.

Dealing With Difficult People:
Employee will have to deal with difficult people from time to time in the performance of this job. Accordingly, good people skills are necessary.

Background Investigation: Employment is contingent upon the successful completion of a background investigation.

Department: Finance
Division: Administration
Reports to: Finance Director
Classification: Grade M3
Wage Assignments: Management
EEO 4 Category: f- Administrative Support
Safety Sensitive: No
Bargaining Unit: Non-Represented
JD#: 20003

HOW TO APPLY

Applicants are required to supply copies (proof) of all required documentation and verification of education and any other stated requirements of the position. City of Mesquite Human Resources will only accept degrees or credits earned from a college or university accredited by an official agency recognized by the US Department of Education.

PROVIDE COPIES OF THE FOLLOWING WITH YOUR COMPLETE APPLICATION:

• Letter of interest/Cover Letter
• Resume - A resume is required in addition to the completed employment application.
• Copy of Bachelors or transcripts.
• Copies of any relevant certificates, licenses or awards.

Selection Process:

The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process.

The City will provide reasonable accommodation to qualified individuals with disabilities. It is the responsibility of the candidate requiring accommodation to contact the Human Resources Department in writing prior to the close of the recruitment.

If you are invited to participate in the assessment process, you will be required to self-schedule through the City of Mesquite on-line application system. Please check your email on a regular basis after submitting your application for complete instructions.

Appointment is subject to the successful completion of a post offer pre-employment background investigation. The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards.

Note: E-mail communications will be sent from senders with the extension: @mesquitenv.gov you may need to adjust your spam blocker to ensure that you receive email notifications from the City of Mesquite.

Failure to satisfactorily demonstrate that the requirements of the posted position have been FULLY met will result in disqualification.

The City of Mesquite is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals.