Payroll Specialist

PAYROLL SPECIALIST

About the Company
Ensign Services, Inc. (“ESI”) is a subsidiary of The Ensign Group, Inc. whose affiliated entities are considered national leaders in the fast-growing post-acute care industry. ESI provides service and support to over 280 facilities in the long-term care continuum that employ over 35,000 employees.

ESI is known as the “Service Center” and provides the facilities and leaders it serves with “back-office” support in areas such as accounting, construction, compliance, human resources, information technology, learning and development, legal and risk management, and recruiting. This structure allows the onsite leaders and caregivers to focus on day-to-day care and operational issues in their individual operations. What sets ESI apart from other companies is the quality of our most valuable resource - our people.

We take our core values of Celebration, Accountability, Passion for Learning, Love One Another, Intelligent Risk Taking, Customer Second, and Ownership (“CAPLICO”) seriously. We want an individual in this role who will demonstrate these values through actions and words.

About the Opportunity
The primary purpose of your job position is to represent the payroll service center as a Payroll Resource/Specialist by providing support, guidance, and effective communication to assigned portfolio of field operations Executive Directors (or their delegates) and HR and Payroll Representatives. In this role, you will oversee and support payroll functions for a portfolio of assigned affiliated companies – companies may encompass multiple states in a variety of skilled nursing and assisted living markets. You will strive to provide exceptional and high integrity customer service and timely ongoing communications for operations staff in support of all payroll policies and procedures. Additionally, you will coordinate related HR and Benefits customer service with respective service center teams.

Responsibilities:

• Represent the payroll service center by providing support, guidance, and effective communication to field operations HR and Payroll Representatives.
• Oversee/Support payroll functions for a portfolio of assigned affiliated companies.
• Develop relationships and foster ongoing partnerships with key stakeholders across operations field leadership, HR, Benefits, Payroll, IT/Systems within the portfolio of assigned companies.
• Provide professional customer service and timely ongoing communications with operations staff in support of all payroll policies and procedures.
• Assist, research, and provide guidance with field Payroll Representatives for customer service questions/issues regarding timecards, payroll statements, tax elections, payment elections, and annual tax documents.
• Coordinate/gather operational field-driven requirements for shift differentials and incentive pay programs.
• Assist and provide guidance on standard and ad-hoc payroll reporting to field operations staff.

Administrative Functions

• Administer, collect, and record pay-period control document sign-offs for all assigned affiliated companies.
• Research, coordinate, and resolve routine pay-period banking exceptions for checks and ACH errors and reissues.
• Consult with the garnishment/withholding order team to process periodic adjustments when directed.
• Perform pay-period audits, controls, and reconciliations for assigned affiliated companies.
• Ensure periodic checklists, tasks, audits, and controls are completed timely and accurately for all assigned affiliated companies.
• Assist/Coordinate training of new and/or backup field HR Payroll Representatives.
• Process/Coordinate On-Demand Off-cycle Check Requests for assigned affiliated companies.
• Maintain confidentiality of all payroll information.
• Special Projects as Assigned.

Qualifications:

• Associates degree or higher preferred.
• Minimum of 1+ years’ experience in supporting payroll and/or payroll processing.
• Must be able to manage multiple priorities and effectively multi-task on a daily basis.
• Must be able to work in a payroll environment with constant timelines and deadlines.
• Workday Payroll and Time Tracking experience is highly preferred.
• Previous customer service experience for a large employer is a plus.
• Proficient with MS Word and MS Excel.
• Must possess the ability to examine and verify payroll documents and reports.
• Must be able to prepare payroll reports and other records in a systematic, neat, and legible manner.

Additional Information

• Salary: $20-$30 DOE; may be eligible for bonus.
• Number of Positions Available: 1.
• Position Type: Full Time, Employee.
• Benefits: Medical, dental, vision, life & AD&D Insurance Plans, 401(k) with matching contribution, vacation, sick and holiday pay.

Ensign Services, Inc. is an Equal Opportunity Employer. Pre-employment criminal background screening required.#J-18808-Ljbffr