Senior Facilities Specialist

Senior Facilities Specialist

Company Summary:

Constellation Brands is a leading international producer and marketer of beer, wine and spirits with operations in the U.S., Canada, Mexico, New Zealand and Italy. We offer a wide range of exciting career opportunities in sales, marketing, operations, production, finance and administration. As a part of the Constellation team, employees are encouraged to improve their skills and performance throughout their careers through various professional and educational development programs. Constellation provides a robust onboarding program in addition to ongoing training initiatives to help employees integrate into the organization quickly and maximize their growth potential.

Position Summary:

The Senior Facilities Specialist is an experienced, independent problem-solver with a strong team, service and hospitality orientation. The Senior Facilities Specialist is responsible for oversight and timely execution of a full range of advanced Facilities processes, to ensure smooth, efficient workplace operations for Constellation Brands’ 400+ person Chicago office, including but not limited to:

• Provide independent oversight for day to day onsite workplace FFE maintenance, repairs and operations.
• Support Facilities team with advanced technical, analytical and MS Office skills, especially Excel, Outlook and PowerPoint.
• Provide knowledgeable and timely oversight of contractor/outside services such as mailroom, janitorial, PM contractors, records vendor and bar/café/roof deck activities.
• Support CBI and building security and emergency preparedness programs and procedures with guidance from Facilities Manager, own day to day building management/tenant collaborative relationship.
• Oversee and track bar/café amenities, office supplies and stationery purchasing and inventory management.
• Partner with Facilities Manager on space planning, floorplans and seating, ensuring office standards compliance.
• Manage departmental and construction project vendor onboarding, POs, budgets and schedules.
• Provide advanced level of analytical and technical support as required to both Facilities Manager and VP, Facilities Management and Security, including special projects and departmental RFPs.

Specific Duties and Responsibilities:

• Cross-train with Facilities Manager and other Facilities/Security team members to ensure the efficient, day-to-day operation of Chicago corporate office and US satellite commercial sales/consolidated offices.
• Support Facility Manager to serve as primarily onsite Point of Contact for all non-emergency requests.
• Partner with Facilities Manager to oversee and suggest improvements to Mailroom team contracted operations for mailroom and office services.
• Collaborate with Fleet Facilities Specialist and Mailroom contractors to ensure efficient inventory levels.
• Utilizing SpaceIQ software, partner with Facilities Manager on space tracking and seat assignments to ensure companywide space compliance and office standards.
• Assist Facilities Manager and greater Facilities/Security team with commercial office space planning, new/reconstruction, FFE projects, move-ins, decommissioning and post occupancy tracking as required.
• Assist Facilities Leadership team in preparing and reporting annual capital plans and general departmental budgets for Facilities locations.
• Collaborate with building management, CBI Security and Fleet Facilities Specialist, to ensure success of Chicago office Emergency Preparedness efforts.
• Own day to day building management/tenant collaborative relationship including work ticket and visitor portal administration.
• Coordinate and oversee Mailroom and Fleet Facilities Specialist activities to ensure Marvin’s bar is fully functional, cleaned, maintained, and stocked at all times.
• In partnership with the Facilities Manager, ensure standards and success of 12th floor events.
• Provide office orientation and assistance to all New Hires.
• Collaborate on CBI and department’s Go Green and recycling efforts.
• Oversee off site records storage, secure shred and annual records clean up day activities.
• Assist with ergonomic assessments through review and implementation as appropriate.
• Participate in and implement a variety of company-wide and special projects for Facilities leadership team.
• Work with Facilities Management team to ensure all necessary vendor contracts and COIs are in place.
• Oversee vendor relationships, including vendor onboarding, periodic preventative maintenance, deliveries, scheduling, COIs, payment issues, etc.
• Partner with Facilities Procurement Manager on competitive bid processes for Facilities related sourcing activities.

Experience Required:

• Bachelor’s Degree required for this mid level position.
• Minimum of 4 years of Facilities and business-related work experience required.
• Excellent demonstrated Microsoft Excel and analytic skills, along with MS Office proficiency.
• Must have a proven track record in project management.
• Must have excellent Excel and quantitative analytical skills.
• Must be able to demonstrate expertise in construction, space management and office moves/adds, and relocations.
• Must have a strong team, service and hospitality orientation.
• Must be detail oriented and have excellent time management and organizational skills.
• Requires excellent written and oral communication skills.
• Must exhibit a high energy level and superior work ethic.
• A successful candidate must exhibit strategic agility and analytic skills.

Physical Requirements/Other:

• Primary work environment is day to day onsite within a Chicago Loop commercial office setting.
• Primarily regular business office hours Monday through Friday.
• Must be able sit and/or stand for long periods of time.
• Ability to lift up to 25 lbs. regularly.
• Must be at least 21 years of age.

Location: Chicago, Illinois

Job Type: Full time

Job Area: Facilities

The salary range for this role is: $78,800.00 - $118,200.00

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting.

Equal Opportunity:

Constellation Brands is committed to a continuing program of equal employment opportunity.