Bookkeeper

Job Title - School/Central Office Bookkeeper
Supervised by/Reports to : Principal/Supervisor, Accounting Supervisor, and Chief School Financial
Officer
LSA Status: Non-Exempt
Job Goal:
• To enhance the administration of the school/central office's business affairs by performing
the bookkeeping functions needed for budgetary control, revenue, distribution of
expenditures, general ledger, accounts payable, accounts receivable, and other functions as
assigned.
Qualifications:
1. High school diploma or GED; Associate's degree or higher, preferred.
2. Comprehensive knowledge of double entry accounting and bookkeeping systems, payroll
and accounts payable procedures, as well as student information system.
3. Ability to meet the suitability criteria for employment and/or certification licensure under
the Alabama Child Protection Act of 1999 and Act No. 2002-457.
4. Demonstrated proficiency in oral and written communication skills.
5. Effective interpersonal skills, with an emphasis on communication and collaboration with a
wide variety of people and groups.
6. Ability to work independently, prioritize tasks, and perform assignments as directed with
accuracy, attention to detail, and within established time frames.
7. Knowledge of computer network operations, data entry and retrieval using technology, and
knowledge of bookkeeping procedures.
8. Ability to utilize or develop proficiency in the use of designated student information system
accounting system, or other school/system software.
9. Ability to remain calm and use good judgment in emergency situations.
10. Ability to exercise tact, courtesy, and initiative in dealing with students, parents, faculty, and
the public.
11. Ability to organize and maintain accurate records.
12. Physical and emotional ability and dexterity to perform required work and move about as
needed in a fast-paced work environment.
13. Possess and demonstrate high ethical standards, accountability, and integrity and ensure
compliance with local school financial guidelines.
14. Ability to use technology to communicate, to manage data, and to produce/submit required
reports, correspondence, and/or financial information.
15. Ability to engage in prolonged sitting.
16. Ability to be punctual and in regular attendance.
December 2019 Baldwin County School System
Page 2 of 3 School Secretary/Bookkeeper
17. Such alternatives to the above qualifications as the Board may require.
Performance Responsibilities and Essential Functions:
1. Demonstrates support for the school system and its vision, goals and priorities.
2. Provides management and supervision of the school/central office, principal's office, and
the office staff as requested.
3. Publishes or disseminates daily bulletins or information communications for teachers/staff
and the principal/supervisor as assigned.
4. Provides training to teachers and/or staff related to local school accounting policies and
procedures.
5. Maintains a complete and systematic set of records of all financial transactions of
school/central office funds in accordance with generally accepted accounting principles
(GAAP).
6. Monitors account balances and related financial activity for the purpose of ensuring that
allocations are accurate, expenses are within budget limits and/or fiscal practices are
followed.
7. Records details of school financial transactions.
8. Prepares financial statements, income statements, and accountability and cost reports to
reflect financial condition of the school/central office.
9. Traces errors and records adjustments to correct charges or credits posted to accounts.
10. Reconciles statements and accounts as directed.
11. Maintains financial records for all funds.
12. Performs accounts payable duties that include, but are not limited to, the issuance of
purchase orders, accurate coding and posting of invoices, timely payments to vendors.
13. Prepares and submits bank deposits daily.
14. Receipts all funds submitted to school office/central office daily to the appropriate revenue
codes.
15. Demonstrates knowledge of local school accounting policies and procedures.
16. Follows attendance, punctuality and proper dress rules.
17. Ensures adherence to good safety standards.
18. Performs duties in a courteous and professional manner.
19. Maintains confidentiality regarding school/workplace matters.
20. Models and maintains high ethical standards.
21. Demonstrates initiative in the performance of assigned responsibilities; uses time wisely;
works efficiently.
22. Maintains expertise in assigned area to fulfill project goals and objectives.
23. Participates successfully in the training programs offered to increase skill and proficiency
related to assignment.
24. Keeps principal/supervisor informed of potential problems or unusual events.
25. Serves on school/system committees as required or appropriate.
26. Demonstrates initiative in identifying potential problems or opportunities for improvement.
27. Reports potential problems, unusual events, or work irregularities to appropriate
administrative or supervisory personnel.
28. Responds to inquiries, requests, constructive feedback, concerns and/or complaints in a
timely and positive manner.
29. Maintains and submits reports, records, and correspondence in a timely and accurate
manner.
30. Properly uses and cares for equipment and material resources of the school system and
effectively supervises and monitors others in the care, maintenance, and use of tools,
equipment, and inventory.
31. Uses effective collaboration skills to work as a productive team member.
32. Adheres to school system rules, administrative procedures, local Board policies, and state,
federal, and local regulations.
33. Reports absences and takes leave in accordance with Board policies and procedures.
34. Performs any other job-related duties as assigned by the principal and/or supervisor(s).
Terms of Employment Twelve-month position in accordance with the Board approved salary
schedule.
Evaluation: Performance of this job will be evaluated in accordance with provisions of the State
Department of Education and/or Baldwin County Board of Education policy on evaluation of
classified personnel.
The statements above are intended to describe the general nature and level of work being performed by people assigned to
this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of
personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as needed.