Accounting Technician IV

Has complete responsibility and accountability for the reconciliation of all Borough and School District (SD) cash records and for the system aspects of the financial management system’s Accounts Receivable/Cash Receipts (AR/CR) and Bank Reconciliation (BK) modules. Must also perform non-daily accounting tasks and projects, which encompasses about half of the job.

SALARY: 11A
REPORTS TO: General Ledger Staff Accountant II
POSITIONS SUPERVISED: None

1. Reconcile deposits to the Treasurer’s Book (T Book) and record them through AR/CR.
2. Reconcile Borough and SD bank accounts to the T Book. Prepare entries to general ledger for self-insurance, SD revenues/expenditures, and unclaimed property.
3. Reconcile daily computerized reports to input data and bank deposits. Prepare monthly reconciliations from the daily reconciliations. Reconcile the T Book to the general ledger. Balance the Claim on Cash accounts.
4. Maintain worksheets needed for fiscal year-end and for annual audit, including: claim on cash by fund, investments, self-insurance activity, cash balances, and other various reconciliations.
5. Perform assigned accounting tasks and projects such as account analysis, reconciliation of general ledger accounts to subsidiaries and source documents, reports to outside agencies, year-end audit preparation, financial statement preparation, unclaimed property reports to the State, and reports to State APOC.
6. For the AR/CR and BK modules, troubleshoot and test periodic software updates. Assist the Treasury Budget and Grants staff in the use of the AR/CR module.
7. Keep informed of federal, state and local accounting related legislation and related compliance issues and regulations as assigned. Formulate, recommend and implement Borough-wide and departmental policies and procedures for the Accounting division, as assigned. Answer procedural questions and respond to other inquiries. Research the applicable laws, regulations, policies and procedures as necessary, and enforce them as required.
8. Manage and maintain records of the cash section in accordance with Borough policy.
9. Maintain an updated procedure manual for this position.
10. Provide back-up support for, and support to, other technical and clerical positions within the Accounting division.

1. High school diploma or equivalent and four years’ experience as a full-charge bookkeeper or Bachelor’s or Associate’s degree in accounting, with two years full-charge bookkeeping experience, or with two years public accounting experience, or any combination of experience to equal two years. Full-charge bookkeeping includes, at a minimum, account analysis, reconciliation of general ledger accounts to subsidiaries and source documents, journal entry preparation, general ledger posting, and other general ledger work through the preparation of accrual basis financial statements. Borough experience in positions where a major portion of the duties include double-entry accounting to the general ledger, maintenance and reconciliations of subsidiaries to the general ledger, and/or preparation of ACFR statements or notes may be substituted on a year-for-year basis.
2. Must have extensive and verifiable analytical experience and demonstrated ability to perform complex analyses using a sophisticated, integrated financial management system with knowledge and judgment of inter-relationships of data and other information. Experience in complicated reconciliations of many bank accounts, especially in a governmental environment, is desirable.
3. Knowledge of, and experience with, generally accepted accounting principles. Governmental accounting knowledge and experience is especially desirable. Must have an understanding of internal controls.
4. Must have a verifiable background in automated accounting systems. Integrated Financial Management system experience in a government or medium to large-sized entity is particularly desirable.
5. Must have recent personal computer experience using electronic spreadsheets. Current knowledge of Excel is required. Knowledge of Microsoft Word and/or Microsoft Access is preferred.
6. Supervisory experience on a technical level is desirable.
7. Must be accurate and proficient at data entry, typing and use of a 10-key calculator.
8. PREFERRED: Ability to have and maintain a valid driver’s license and to meet insurance standards and maintain insurability under the Borough’s insurance program. If personal automobile is used for Borough business, proof of insurance at statutory limits must be provided. (A CURRENT COPY OF DRIVING RECORD WILL BE REQUIRED UPON REQUEST.)

1. Ability to perform accurate and timely work in an organized and efficient manner, with minimal direction, sometimes under stressful situations and short deadlines.
2. Must have the ability to research, understand, interpret and implement existing and new federal and state laws and regulations governing the Borough's accounting functions related to cash management. Ability to understand and interpret contracts, other legal documents, and other authoritative sources relevant to the Borough.
3. Ability to comprehend and execute verbal and written instructions and to use independent judgment in applying guidelines to varied situations. Ability to take instructions from several people.
4. Demonstrated ability to establish and maintain effective working relationships with other employees and to deal effectively and harmoniously with outside entities and the general public.
5. Demonstrated ability to communicate clearly in a courteous, professional manner, both verbally and in writing.

1. A SKILLS TEST MAY BE ADMINISTERED TO ALL QUALIFIED CANDIDATES.
2. This position requires a criminal background check.

Frequent interdepartmental business contact and frequent contacts involving outside organizations/agencies.

Does not supervise; experiences minor problems daily and occasional major ones that must be resolved with minimal supervision; the consequences of error, carelessness or mistaken judgment require normal effort to recover.

General office where conditions are pleasant; good, clean conditions where accidents/hazards are negligible; requires short periods of light lifting, pushing or pulling (1-25 lbs.).