Description:
Please note all candidates must complete and add a cover sheet to their resume with the below questions answered. If cover sheet is not completed candidate will not be reviewed for consideration.
1. Have you worked at UCSD Health previously?
2. Can you confirm your availability for the entire duration of the contract term?
3. Can you highlight any specific experiences or skills that make you a strong fit for this role?
4. What is your availability for interviews in the coming weeks?
5. Do you consent to being submitted for this role by (Vendor Name) and acknowledge that you have not been submitted for this role by any other agency
6. Are there any questions you have regarding the position you would like to ask the manager?
POSITION: Info Services Contract Administrator
LOCATION: Hybrid 1 day a week on-site (Monday) is preferred but not necessary. Can be full remote
Start date: ASAP
End date: 13 weeks
Schedule: M-F 8am-4:30pm, any 8 hours between 7:00-6:00 PCT
This candidate will be responsible for maintaining the Information Service contract repository and tracker (+500 contracts), ensuring timely renewals of Info Services contracts. They will support proposal development, submissions, negotiations, and provide contractual interpretation and guidance. The role involves interfacing with external vendors, internal project management teams, department leadership, and Supply Chain Services to offer contractual counsel, administrative support, and analysis to meet department requirements. Additionally, the candidate will perform financial analysis on proposals and various ad hoc tasks to support the Info Service Finance team.
The ideal candidate must be highly productive in their daily routine, demonstrate excellent oral and written communication skills, and possess strong computer literacy. Intermediate to advanced Excel skills are required. Detail oriented a must.
• Support proposal development, submissions, negotiations, and provide contractual interpretation.
• Ensuring timely renewals of IT contracts
• Maintain contract tracking excel spreadsheet and contract repository
• Send out weekly and bi-weekly status update communication to stakeholders on Contracts/Purchase Requests
• Facilitate bi-weekly meeting with Supply Chain. Take meeting minutes, records action items and follow-up.
• Financial Analysis
COVID-19 Vaccine (Facility Guideline):
Required + Booster - Medical/Religious Exemptions only