Well-known venture firm is looking for a Workplace Manager to oversee the facilities of their temporary office in San Francisco while also acting as the point of contact on the ground for their new office buildout. This is an incredible opportunity to help this team grow its presence on the West Coast and join a supportive, collaborative Ops team! You will be responsible for ensuring smooth office operations and providing an exceptional environment for all employees and guests. As the sole dedicated Ops member in San Francisco, you will wear many hats and work closely with the New York-based Operations team to mirror processes and provide a consistent experience across their locations. Someone who is a strong facilitator, willing to wear multiple hats, and has previous experience managing an office. This is an in-office role based in downtown San Francisco close to the Ferry Building! 110-130K+ DOE + benefits.
Responsibilities:
- Manage facilities and operations of the temporary San Francisco office space while their permanent location is going through buildout.
- Serve as the point of contact for the office, greeting visitors and external teams, managing access, and providing onboarding to the space.
- Coordinate with the Project Manager on the new office buildout, attending meetings and acting as the on-site liaison. Ensure the project team is staying on top of weekly updates to stay on the timeline.
- Oversee vendor management, including IT/AV support, building management, cleaning services, deliveries, etc. Submit maintenance orders and report issues in timely manner.
- Handle purchasing for office and house. Ensure the office is well-stocked with necessary supplies, the pantry is maintained, and the space is organized.
- Oversee the company's rental home that is used for employees, guests, and visitors to stay and host events.
- Support events in the San Francisco office and company rental home, assisting hosts of events with access, on-site logistics, and coordination.
- Receiving packages and deliveries, overseeing any installs of furniture.
- Work closely with the New York operations team to align on processes and best practices for office spaces.
- Handle additional projects and provide administrative support as required.
- 5+ years of experience managing office operations, ideally in a tech/startup environment.
- Strong attention to detail and organization.
- Ability to juggle multiple priorities and keep track of timelines, updates, and properly relay information.
- Excellent customer service orientation and interpersonal skills with a "no task too small" attitude.
- Enthusiasm for creating a positive and productive office environment.
- Self-directed and capable of working with minimal guidance and collaborating with NYC team.
- Willingness to roll up your sleeves and get hands-on as needed between the sites.
- Knowledge of San Francisco vendors and familiarity with the local market.
- Proficiency with Google Workspace, Slack, Airtable, Notion, and Envoy.