Payroll & HRIS Manager

Corporate Compensation & HRIS Manager
Location: Novi, Michigan
Reports to: Vice President - Human Resources & CFO
Optalis Healthcare & Rehabilitation is seeking an experienced Corporate Compensation & HRIS Manager (proficient in Payroll) to join our team. This role is integral in managing payroll for our facilities across Michigan and Ohio. The Corporate Compensation & HRIS Manager will oversee compliance with state and federal regulations, ensure the accuracy of payroll processes, manage the HRIS system, and provide strategic support to facility HR/Payroll departments. This is not an entry-level position, and candidates must have significant experience in payroll management, system build out specifically within healthcare, and preferably with Paycor.
Key Responsibilities
Payroll Management

• Serve as the corporate payroll expert, managing payroll processes for all Michigan and Ohio locations.
• Audit payroll submissions from all locations to ensure accuracy and compliance prior to processing.
• Establish and maintain payroll best practices, ensuring compliance with state and federal regulations.
• Collaborate with the finance team to provide payroll reports that support budget management and financial planning.
• Oversee Paycor settings, access levels, and system updates, ensuring the HRIS system functions optimally.
• Mentor and lead payroll specialists, ensuring efficiency and accuracy across locations.
• Work closely with Operations to help bring down payroll.

401(k) Administration

• Manage the administration of 401(k) plans, including enrollments, withdrawals, and audits.
• Ensure the integrity of EDI feeds and accuracy of benefit-related payroll deductions.
• Lead the annual open enrollment process, working closely with facility HR teams.

HRIS Management

• Oversee the HRIS system, ensuring employee data accuracy, system integrity, and compliance with tax laws.
• Lead system implementations, upgrades, and integrations during mergers and acquisitions.
• Ensure data security and confidentiality, complying with HIPAA and other regulatory standards.
• Conduct regular HRIS audits to maintain accurate and up-to-date employee records.

Compliance and Process Improvement

• Maintain knowledge of local, state, and federal regulations and ensure all payroll and benefits practices comply with applicable laws.
• Collaborate with external agencies and vendors to ensure compliance and resolve payroll-related issues.
• Drive continuous process improvements, identifying inefficiencies and implementing effective solutions.

Special Initiatives

• Lead special projects, such as mergers and acquisitions, ensuring smooth transitions to Optalis services and systems.
• Stay up-to-date with market trends and regulatory changes, updating payroll and benefits processes accordingly.

Qualifications

• Education:
  
  • Bachelor's degree in Finance, Accounting, Business or a related field preferred.
• Experience:
  
  • Minimum of TEN (10) years of experience in payroll management, preferably within the healthcare industry.
  • Proficiency with Paycor or a similar HRIS/Payroll system is strongly preferred.
  • Proven experience managing payroll across multiple locations and states.
• Skills:
  
  • Strong understanding of payroll and benefits processes, including 401(k) administration and self-insured benefit plans.
  • Comprehensive knowledge of state and federal wage & hour regulations, tax compliance, and benefits laws.
  • Excellent written and verbal communication skills with the ability to collaborate effectively across teams.
  • Proficient in Excel, Word, and other relevant software tools.
  • Strong leadership, problem-solving, communication and analytical skills.

Why Join Us?
At Optalis Healthcare & Rehabilitation, we offer a supportive and dynamic environment where you will have the opportunity to make a significant impact. As our Corporate Compensation & HRIS Manager, you will play a pivotal role in shaping and managing payroll and benefits processes across multiple locations. Join our dedicated team and contribute to the growth and success of our organization. We provide benefits on the 1st of the month following date of hire, 120 hours of PTO, 1 floating holiday and paid holidays, 401k after 90 days w/company match.
Equal Opportunity Employer Statement
Optalis Healthcare & Rehabilitation is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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