Accounting Specialist - Hybrid

Overview: We are seeking a detail-oriented Accounting Specialist to support our financial operations by managing daily accounting tasks. The Accounting Specialist will be responsible for maintaining accurate financial records, performing reconciliations, processing transactions, and assisting with month-end close processes. The ideal candidate will have strong organizational skills, proficiency in accounting software, and the ability to manage multiple tasks efficiently.

Responsibilities

• Accounts Payable & Receivable:
  • Process and record vendor invoices and employee expense reports, ensuring proper approvals and timely payments.
  • Monitor accounts receivable, prepare and issue invoices, and follow up on outstanding payments.
  • Reconcile accounts payable and receivable accounts, addressing discrepancies and resolving issues with vendors or customers.
• General Ledger Maintenance:
  • Record financial transactions in the general ledger, ensuring accuracy and proper classification of expenses, revenues, and journal entries.
  • Assist in reconciling bank statements, credit card transactions, and other accounts on a monthly basis.
  • Prepare and enter month-end journal entries to ensure proper closing of financial periods.
• Financial Reporting:
  • Assist in the preparation of monthly, quarterly, and annual financial statements, including balance sheets, income statements, and cash flow statements.
  • Prepare financial reports and analysis for management review as needed.
  • Support the preparation of audit schedules and documentation for external auditors.
• Expense Tracking & Reconciliation:
  • Monitor and track company expenses, ensuring accurate allocation to appropriate departments or projects.
  • Reconcile expense reports with supporting documentation and address any discrepancies.
  • Assist in maintaining proper records and supporting documentation for all financial transactions.
• Payroll Support:
  • Assist with payroll processing by ensuring accurate recording of employee time, deductions, and benefits.
  • Reconcile payroll accounts and prepare related journal entries as needed.
• Compliance & Internal Controls:
  • Ensure compliance with company policies, accounting principles (GAAP), and regulatory requirements.
  • Maintain and update accounting policies and procedures to strengthen internal controls.
  • Support internal audits and ensure documentation and records are accurate and accessible.
• Process Improvement:
  • Identify opportunities to improve accounting processes and implement best practices for efficiency.
  • Collaborate with team members and other departments to streamline workflows and improve financial accuracy.
• Special Projects & Support:
  • Participate in special accounting projects as assigned, such as system upgrades or process optimization.
  • Provide additional support to the accounting and finance team during peak periods, such as audits or year-end close.

$70,000 - $75,000 a year