Office Manager - NYC

Description
WHO WE ARE
Come join the company reinventing data security, empowering businesses to realize the full potential of their data. As the leading data security platform purpose-built for the cloud era, Cyera's mission is to reinvent how businesses secure data, enable agile collaboration, and boldly pursue new business opportunities. Trusted by security teams at leading global businesses, our team is proving that data security is the next big thing in cyber. Backed by the world's leading investors and working with a large and growing list of Fortune 1000 companies, we are looking for world-class talent to join us as we usher in the new era of data security.
THE OPPORTUNITY
Cyera is looking for an experienced, full-time, upbeat, and highly organized Office Manager to support our growing team's needs on site in NYC. As the first point of contact for Cyera's employees and guests at our HQ, you must be service-oriented and maintain a positive, helpful demeanor. You must also be able to handle multiple projects simultaneously, and adapt to a dynamic, fast-paced company environment.
The Office Manager will report to the VP of Business Operations. In this role you will be responsible for overseeing the daily operations of our NYC HQ, ensuring a safe and productive work environment, managing site events and programs, providing exceptional employee experience, all while working effectively with internal stakeholders and managing vendors.
As you ramp into this role, you will be expected to dive deep and fast into the facility management of our NYC HQ, including expansion to a new space.
RESPONSIBILITIES:
Cyera's Office Manager will manage Cyera's HQ based in NYC. Work from the NYC office 4 times per week is a must with 1 day per week from home (day will vary).
Employee and Visitor Experience:

• Ensure a welcoming environment for visitors and customers, setting a high standard for employee and visitor experience in the office: Assist with onboarding and welcoming new hires to the team and validating access to the local Cyera hub
• Manage office inventory, including company swag, as well as drinks, snacks, and office supplies
• Ensure employees' well-being while addressing ongoing needs and anticipating potential future needs
• Oversee facility management, including space planning, maintenance, and office improvements
• Own all communications to US employees on regional office events, changes, and operations

Event and Program Management:

• Working closely with Cyera's Global Employee Experience Manager, plan and coordinate local events end-to-end ensuring the successful rollout of logistical and tactical operations
• Own and manage logistics, including but not limited to venue selection, vendor negotiation, and event budgeting.
• Meaningful stakeholder of Cyera's employee brand

Office Vendor Management:

• Establish and maintain strong working relationships with vendors and service providers, including but not limited to landlord/facility management, and facility solutions for service requirements and issues including lighting, power, air conditioning, etc
• Manage office-related vendor contracts and review them on a general basis
• Negotiate contracts and manage vendor performance to ensure quality and cost-efficiency.
• Perform other administrative duties, as requested

Requirements
REQUIRED QUALIFICATIONS:

• Minimum of 3 years experience managing an office of 100+ employees
• Demonstrated track record in effective facility management, event planning, and vendor relations
• Eye for aesthetics and details
• Can-do approach and a strong operational skills and the ability to work independently with minimal direction from leadership
• Exceptional organizational, communication, and interpersonal skills
• Ability to balance multiple priorities simultaneously and proactively manage projects to completion
• Service oriented
• Passionate about creating a winning culture

BONUS AREAS OF EXPERTISE:

• Familiarity with the tech industry and a startup environment and its unique office requirements

BENEFITS - WHY CYERA?

• Competitive Salary - This position has a base salary range between $80-115k with annual bonus potential. Base salary will be based on your skills, qualifications, and experience.
• Hybrid - 4-days a week from our NYC office, 1-day WFH (day will vary) with office set-up reimbursement
• Unlimited PTO
• Paid Holidays and Sick Time
• Health, Vision, and Dental Insurance
• Life, Short, and Long-Term Disability Insurance
• Monthly communication (mobile) stipend