Administrative Aide - College of Medicine, Pathology

Administrative Aide - College of Medicine, Pathology
Hiring Department : College of Medicine, Pathology
Location : Chicago, IL USA
Requisition ID : 1027170
Posting Close Date : 10/31/2024
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.
This is a full-time and benefits eligible position. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.
UIC is seeking an Administrative Aide to join our College of Medicine, Pathology team. This role will be under the direction of the Director of Administrative Operations, this position provides comprehensive administrative and organizational support to faculty members in the Department of Pathology. This role is essential for ensuring the efficient functioning of academic and research activities, including managing communication, scheduling, and various administrative tasks.
Duties & Responsibilities:

• Provide customer service in the reception area of the Department Faculty Pathology Suite.
• Assist and Serves as a resource person to AP Director and for AP/CP faculty.
• Manage faculty calendars, schedule meetings, and coordinate appointments.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Organize and maintain filing systems, both electronic and physical.
• Assist in organizing departmental events, seminars, conferences, and guest lectures.
• Handle logistics, including room reservations, catering, travel arrangements, and participant communication.
• Serve as a primary point of contact for faculty, handling incoming and outgoing communications.
• Coordinate communication with other departments, students, and external partners.
• Assist in maintain and update departmental websites and social media platforms as needed.
• Assist with special projects and initiatives as assigned by faculty or department leadership.
• Provide backup support to other administrative staff in the department as needed.
• Performs other related duties as assigned

Minimum Qualifications Required:
1. High school graduation or equivalent
2. Any one or any combination totaling five (5) years (60 months) from the following categories:
A. college course work in business, finance, accounting or a related field:

• 60 semester hours or an Associate's degree equals one (1) year (12 months)
• 90 semester hours equals two (2) years (24 months)
• 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
• Master's degree or higher equals four (4) years (48 months)

B. progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles
#LI-ONSITE
To Apply: For fullest consideration click on the Apply Now button , please fully complete all sections of the onlineapplication including adding your full work history with specific details ofyour duties & responsibilities for each position held. Fully completethe education, licensure, certification and language sections. Youmay upload a resume, cover letter, certifications, licensures, transcripts anddiplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation