Accounting Manager – AP

CLASSIFICATION: Full-Time – 37.5 hours/week

ANNUAL SALARY: $70 – $80K

JOB SUMMARY:

The Accounting Manager is a core accounting and finance team member coordinating and overseeing critical operating processes. Ensures the organization’s financial records remain accurate while meeting reporting deadlines. Supports effective communication with PMCH staff and external parties involved in their function. Works closely with the Controller to apply accounting concepts, test account balances, and ensure the accuracy of reports, both financial and management.

ESSENTIAL DUTIES:

• Ensure cycle steps are completed as scheduled
• Complete various tasks as per specific cycles
• Work with external and internal parties to timely and accurately resolve issues and/or research information relating to processing
• Reconciliation and balance maintenance on a group of assigned accounts or account groups
  • Independently prepare and post journal entries into the ABILA/MIP accounting system, including adjusting journal entries.
  • Prepare monthly balance sheet/Income account reconciliations for assigned accounts
  • Responsible for maintaining audit-ready account groups - Ensure the accuracy of all assigned balances in preparation for year-end audits and monthly contract performance reporting.
  • Assist with annual audits, including provision of supporting documentation.
  • Resolve all accounts discrepancies, concerns, or issues within a month of discovery or occurrence.
  • File maintenance
• Routine grant management of assigned or funder-driven grant groups
  • Quarterly grant reporting – Timely and accurate
  • Annual grant reporting with timely closeouts
  • Budget preparation and subsequent modification documents
  • Accuracy of variance reporting for monthly grants
  • PMCH ambassador for grant-related activity
  • Budget and subsequent modification as necessary
  • Preparation of annual grant documents
  • File Maintenance
  • Handle other ad hoc assignments as requested.

JOB REQUIREMENTS :

• Bachelor’s degree in accounting
• Minimum 3 years of general ledger accounting experience with any major accounting cycle.
• Familiarity with non-profit accounting principles.
• Attention to detail and ability to work under strict deadlines and prioritize competing assignments.
• Self-starter who is proactive and can work independently.
• Organizational and time management skills to support the ability to track and prioritize ongoing projects and tasks. Keen eye for detail.
• Good verbal and written communication skills; ability to communicate financial information to employees and simplify complex financial concepts.
• Computer proficiency in MS Office, intermediate Excel skills, and MIP, Abilia, or any current accounting software.
• Federal, State, and local grant experience is a plus.

All PMCH employees must comply with the guidelines of PMCH’s Immunization Policy.