Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist in Boston, MA to help us manage the logistics of an upcoming in-person event. The right candidate will be based in Boston, MA, have corporate event experience, an entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to thrive in a start-up tech environment.
Who are we?
Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, DEI, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement.
Responsibilities:
- Coordinate all event details, shipping event materials, and arranging staffing for each event. Be our onsite event coordinator for engaging, team-building, social impact activities.
- Join virtual planning meetings ahead of each event with all parties involved.
- Take ownership of in-person events: set up, align with the on-site team, tear down, and ensure high-quality customer experience.
- Represent Visit.org and solve problems at events.
- Manage roles and responsibilities with the onsite team, including event hosts and corporate partners.
- Oversee the check-in process for in-person events, providing a warm welcome to guests.
- Problem-solve issues such as missing supplies and technology challenges.
- Send consistent updates, photos, and videos to the Events Team throughout the event.
- Assist with breakdown after the event ends, helping to clean the site and return materials.
Qualifications:
- Fluency in English and strong communication skills.
- Based in Boston, MA.
- Flexible schedule with availability to work on a contract per-event basis.
- Experience in managing complex, large-scale events and smaller executive-level events.
- Proven experience in executing high-quality events and enhancing customer experience.
- Resourceful and able to remain calm under pressure.
- Quick thinker with problem-solving skills.
- Organized and detail-oriented self-starter.
- Strong interpersonal and customer service skills.
- Experience with group facilitation and managing group dynamics.
- Willing to work flexible hours, including nights and weekends.
- Open to travel within the local region.
- Able to interact with large crowds.
Physical Demands:
- Able to lift, slide, and carry up to 30 lbs.
- Able to stand for extended periods.
What we offer:
This is an on-location, in-person, per-event contract role in Boston, MA. This role is open only to candidates already based in Boston, MA. No relocation packages are offered at this time.
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