Executive Assistant - Downtown Houston

EXECUTIVE ASSISTANT JOB DESCRIPTION

To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, and institutional information while exercising professionalism and discretion.

Primary Duties and Responsibilities

• Work directly with the team to support all aspects of their daily work routine.
• Maintain calendars, including scheduling meetings, appointments, and travel (may include domestic and international) arrangements.
• Draft, review and send communications on behalf of the team.
• Answer and respond to phone calls, communicate messages and information.
• Prepare, reconcile, and submit expense reports.
• Schedule departmental meetings and assist in the preparation and distribution of meeting agendas and materials, if needed.
• Maintain various records and documents.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or executives as needed.

Key Competencies

• An energetic, eager, detail-oriented self-starter with prior experience directly supporting a senior executive or team.
• Comfortable interacting with high-level executives.
• A team player capable of cultivating productive working relationships across the firm.
• Resourceful, can-do attitude.
• Thrives in a fast-paced environment.

Skills and Qualifications

• Bachelor’s degree preferred.
• At least seven years’ prior experience in supporting a senior executive or team.
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
• Exceptional writing, editing, and proofreading skills.
• Excellent organization and time-management skills.