ACCOUNTING SERVICES ANALYST D-SES

Requisition No: 839040
Agency: Children and Families
Working Title: ACCOUNTING SERVICES ANALYST D-SES - 60069921
Pay Plan: SES
Position Number: 60069921
Salary: $80,000 to $89,000 based on experience
Posting Closing Date: 10/23/2024
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Accounting Services Analyst D - SES
Office of Financial Support Services
Position Number - 60069921
TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.
THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN THE TALLAHASSEE OFFICE.
Under the general supervision of the Director of the Financial Support Services (FSS), the incumbent in this position will coordinate and provide support for the Circuits/Region supported by the FSS. The incumbent is responsible for managing the Contracts Disbursements and Special Payments section for FSS involving major functions of a fiscal program with a large and highly complex finance and accounting activity, including recommending accounting policy and systems function.
This is advanced professional work supervising and directing employees. The primary duty of the incumbent in this position is to spend most of their time communicating, motivating, training, and evaluating employees, planning, and directing their work. Evaluates employees against established standards and takes appropriate actions when necessary (i.e. recognition, reward, corrective action, etc.)
Specific Duties and Responsibilities include:

• Responsible for managing the payment of all contract and special payment obligations.
• Reviews financial transactions related to contracts and special payments.
• Reconciles records of expenditures to ensure all invoices and supporting documents are accurate.
• Review the auditing, coding, and assembling of these obligations in preparation for vouchering
• Coordinate transactions and works with budget, reconciliation, and contract managers and contracted client services to ensure that the correct funds/OCAs/deliverables/services, etc. are charged.
• Advises, interprets, and counsels employees and customers on accounting policies and procedures related to areas of responsibilities.
• Work collaboratively with staff on development of new financial systems.
• Provide weekly performance updates to management to ensure efficient utilization of audits and timely processing in compliance with prompt payment rules and guidelines for the state of Florida.
• Manage financial activity/trends/reporting to assure compliance with funding requirements and efficient utilization of funding.
• Coordinate efforts with vendors, the purchasing section, departmental accountants, and other related areas, to ensure orderly, timely and proper handling of disbursements of obligations.
• Provide ongoing tracking of expenditures; Develop and maintain programmatic expenditure tracking tools and spreadsheets.
• Works with Budget, Accounting, Contract Managers, and the Office of Contracted Client Services to identify and resolve errors that impact program budget.
• Responsible for responding to vendor and departmental employee's inquiries on payments of obligations both verbally and in writing.
• Provide training to personnel for refresher trainings, new/updated policies, procedures of financial systems, systems of record and audits.
• Assist with creating reports, visualizations, executive briefings, and other management summaries to support program operations and management decisions.
• Completes all required financial reporting in accordance with federal and state rules, policies, and procedures.
• Completes required supervisory functions including approving timesheets, completion of employee performance appraisals, interviewing and hiring employees.
• Performs other duties as assigned.

Knowledge, Skills and Abilities required for the position:

• Knowledge of basic management principles and practices.
• Knowledge of Florida Reference Guide to State Expenditures.
• Knowledge of the methods of data collection and analysis.
• Knowledge of basic financial analysis principals.
• Ability to use Microsoft Office (Excel, Word, Outlook, etc.)
• Ability to coordinate a consultative program designed to ensure the resolution of managerial and operational problems.
• Ability to determine work priorities and ensure proper completion of work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to assess budgetary needs.
• Ability to formulate policies and procedures.
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational and management analysis activities.
• Ability to organize data into logical format for presentation in reports, documents, and other written materials.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work and other activities relating to the improvement of operational and management practices.
• Ability to conduct fact finding research.
• Ability to work independently.
• Ability to solve problems and make decisions.
• Ability to work well with others.

PREFERRED QUALIFICATIONS:

• Three (3) years of Managerial Accounting experience with the State of Florida government or county/city government knowledge.
• Experience with state of Florida FLAIR.
• Significant knowledge and proficiency with federal, state, and county laws, regulations, and requirements within public sector accounting.
• Advanced skills in Microsoft Excel.
• Advanced level of proficiency in performing fiscal studies, analyzing acquired data, and making recommendations on course of action based on that study.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
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