Library Events and Outreach Coordinator

About the Hillsboro Public Library:
The Hillsboro Public Library is a vibrant community hub fostering learning, creativity, and connection. We are committed to creating welcoming spaces for all members of our diverse community. Our mission, "For Everyone/Para Todos," is reflected in our wide range of programs, events, and services. We are seeking a skilled and motivated Library Outreach and Events Coordinator to enhance our ability to engage the community through impactful events.
Position Overview:
The Library Events and Outreach Coordinator plays a key role in planning, organizing, and executing community events that promote the library's mission. Working closely with staff, vendors, and partners, the coordinator ensures events are inclusive, relevant, and reflective of the library's values. Primary duties include reviewing program proposals, coordinating logistics, and working with the marketing team to promote events. While the role involves occasional facilitation, the primary focus is on event planning and management.
This position also involves gathering and using program data to demonstrate the library's impact and elevating its profile within the community. The anticipated schedule is Tuesday through Saturday, 9:00 AM - 6:00 PM, with occasional evening events.
Key Responsibilities:

• Program and Event Development : Collaborate with staff to design events that align with the library's mission and engage diverse audiences.
• Vendor and Partner Coordination : Manage relationships with vendors, speakers, and facilitators to ensure smooth event execution.
• Logistics and Budget Management : Oversee event logistics, including venue selection, budgeting, and scheduling.
• Marketing and Promotion : Work with the Marketing team to create promotional materials and event guides to attract participation.
• On-Site Event Management : Supervise event setup, staff, and volunteers to ensure successful events.

Upcoming Projects:

• Hillsboro Reads (March 2025) : A community-wide reading program featuring an author event.
• Programming in the Collaboratory : A hands-on workshop series in the library's makerspace.
• Hillsboro School District Partnership : Expanding the use of library resources for students and educators.

Skills and Qualifications:
The ideal candidate will be creative, organized, and experienced in community engagement. You should possess:

• Communication & Interpersonal Skills : Ability to work effectively with diverse community members, vendors, and staff.
• Project Management & Leadership : Experience leading multiple events and coordinating teams to ensure success.
• Budget & Resource Management : Proficiency in managing budgets and logistics.
• Adaptability & Problem-Solving : Flexibility to handle competing priorities and challenges.
• Commitment to Diversity & Inclusion : An understanding of creating accessible, inclusive events for all.

For the full job classification details, visit: Library Outreach Coordinator
Acceptable Experience and Training
Bachelor's degree in public relations, Communications, Social Services, or a closely related field; and three years' experience working with a diverse population, including one year of program and project planning experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
LICENSING/CERTIFICATIONS: • Valid Driver's License and safe driving record
Preferred Qualifications:

• Experience in large-scale community event planning .
• Proven ability to manage teams or volunteers.
• Knowledge or experience working with libraries or community-focused organizations.

Additional Information
This is an excellent opportunity for someone with event coordination expertise looking to support the Hillsboro Public Library's mission. If you have experience in hotel, community, parks & recreation, or conference event planning, and are highly organized with marketing, writing, or branding skills, we encourage you to apply.
Tentative Recruitment Timeline*
Application open period:
October 16 - November 4, 2024
Application reviews complete:
November 8, 2024
First round of interviews:
November 18 - 22, 2024
Second round of interviews:
December 11 - 13, 2024
*This schedule is subject to change based on City of Hillsboro needs.
Hiring a workforce that reflects the diverse community we serve is essential to delivering exceptional City services and programs. The City of Hillsboro is committed to creating and supporting an inclusive and welcoming environment for all employees to thrive. We value, respect, and empower employees as unique individuals with authentic voices and diverse ideas.
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