Office Manager

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Position: Office Manager
Location: San Marcos, CA
Company: Paul Davis Restoration of North County San Diego
About Us
Paul Davis Restoration of North County San Diego is a leading provider of restoration services, dedicated to helping homeowners and businesses recover from structural damage efficiently and professionally. We value integrity, quality, and exceptional customer service.
Job Description
We are looking for an experienced Office Manager to join our team at Paul Davis Restoration of North County San Diego, San Marcos, CA The successful candidate will be responsible for overseeing the daily operations of the office, managing staff, and ensuring that all administrative tasks are completed in a timely and efficient manner. The Office Manager will also be responsible for coordinating with other departments, handling customer inquiries, and maintaining office supplies. This is an excellent opportunity for someone who is organized, detail-oriented, and has strong interpersonal skills. This is an in-office full time position.
Responsibilities:

• Maintain a reliable office presence during regular business hours
• Manage general office activities
• Maintain high-standards in office presentation and office equipment performance
• Answer phones, record messages, and respond to inquiries when appropriate
• Respond directly to or forward to relevant staff all e-mail inquiries
• Receive and sort mail; sign for deliveries
• Purchase office supplies, postage, and groceries
• Run errands
• Manage administrative details
• Report directly to Operations Management
• Assist Operations Management with scheduling administrative meetings, preparing travel arrangements, drafting letters and memos, developing presentation content, and e-mail monitoring upon request.
• Cooperate with and assist project managers, cost estimator and salespeople
• Create and vet office system standards and procedures, maintain all recordkeeping systems, files and filing systems
• Control the administrative communications network, including coordination/liaising with jobsite personnel, client calls and inquiries, trade (sub)contractors, and/or property managers
• Operate the corporate database including data-input, running general reports, and maintaining data quality with regular backups and restores
• Type, photocopy, fax and file all general correspondence, forms and memos
• Screen, record and track incoming job leads via phone, e-mail and walk-ins
• Liaise on the company's behalf with trade (sub)contractors, clients, accountants, attorneys, insurance providers, engineers, architects, suppliers, property managers, tenants, Builders' Association members, and Government representatives

Skills and Knowledge:

• Strong verbal and written communications
• Strategic thinking and planning
• Project management and multitasking capability
• Strong organizational skills
• Exemplary computer skills, i.e. Internet & Microsoft Office

Personal Characteristics:

• Professional demeanor
• Personable, presentable, articulate
• Open, cooperative, enthusiastic
• Self-directed with exceptional initiative

*References, drug testing, and background check will be requested
Benefits:

• Competitive salary and benefits package - health, dental, and vision.
• Supportive and collaborative work environment.
• Company provided equipment and training.
• Opportunities for professional development and certification.
• Paid time off

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Office: 5 years (Preferred)
• Administrative experience: 3 years (Preferred)

Please apply if you think you have what it takes to serve others and deliver a world-class service when others need it the most. We are looking forward to discussing this opportunity with you.
We are committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, religion, color, sex (including childbirth, breast feeding and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability or any other protected status in accordance with all applicable federal, state and local laws. This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.
Compensation: $26.00 - $28.00 per hour
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
We are locally owned Paul Davis Restoration and are successfully operating in North County San Diego for over 5 years and in the industry for 20 years. The company serves residential, institutional, and commercial customers and clients in North County San Diego.
We have built our heritage one project at a time, establishing a reputation for performance, integrity and responsibility among customers and carriers alike. Whether property damage is caused by water, fire, smoke, storms or other disasters, we deliver on our promise to deliver excellence, expertise and a customer experience that is second to none. At Paul Davis, our passion for quality drives everything we do.
Our Vision:
To Provide Extraordinary Care While Serving People In Their Time Of Need
Our Values:
Deliver What You Promise
Respect The Individual
Have Pride In What You Do
Practice Continuous Improvement
Our Mission:
To provide opportunities for great people to deliver Best in Class results