Company:
Shorenstein
Location: San Jose
Closing Date: 27/10/2024
Salary: £100 - £125 Per Annum
Hours: Full Time
Type: Permanent
Job Requirements / Description
Job Title: Assistant Property Manager
Location: San Jose, CA 95002
Job Type: Full-time
Date Posted: 9/27/2024
Summary: Assist Property Manager by monitoring and coordinating daily operations and projects.
Essential Duties and Responsibilities:
- Accounting & Finance:
- Monitor and coordinate the accounts receivable and accounts payable processes to meet established goals for accuracy and timeliness.
- Identify and recommend opportunities to reduce operating expenses and/or generate additional income.
- Ensure an average of 98% of Base Rent and Escalation Income is collected and accurately posted by the 7th of each month.
- Ensure accurate and timely billing of all Other Income.
- Participate in the preparation of the annual budget under the direction of the Property Manager.
- Actively participate in the preparation of monthly MAP reports.
- Building Operations:
- Complete property inspections and compliance audits.
- Respond to and resolve issues with the tenant service request system.
- Develop and implement programs to ensure audit results meet company standards.
- Bidding & Contracting:
- Coordinate assigned vendor relationships.
- Ensure vendors conduct timely staffing analyses.
- Coordinate the contract bidding, vendor selection, and contract negotiation process.
- Construction:
- Manage smaller construction and special projects.
- Coordinate larger or more complex construction projects under direction.
- Tenant Relations & Lease Administration:
- Support the Property Manager in tenant relations.
- Coordinate the tenant move-in and move-out processes.
- Insurance & Risk Management:
- Ensure compliance with insurance requirements.
- Customer Service:
- Provide excellent customer service to both external and internal customers.
- Non-Essential Duties and Responsibilities: None
- Location/Position Specific Responsibilities:
- Responsibilities vary according to size, location, ownership status, and complexity of property.
- Supervisory Responsibilities:
- May direct the work of non-exempt staff.
Essential Skills and Qualifications:
- General knowledge of insurance, risk management, and building systems.
- General knowledge of cash and accrual accounting principles.
- Working knowledge of customer service principles.
- Strong oral and written communication skills.
- Ability to resolve sensitive tenant and vendor issues.
- Intermediate proficiency in Microsoft Word, Excel, and property management systems.
Education/Experience:
- Bachelor’s degree (B.A.) from a four-year college or university.
- Minimum 2 years experience in a property management or leasing function.
- Experience with Yardi desirable.
Certificates, Licenses, Registrations:
- Notary services license may be required in some locations.
- Real Estate Salesperson License may be required in some locations.
Physical Demands:
- Reasonable accommodations may be made for individuals with disabilities.
Salary Range: $66,000 - $78,000
Shorenstein is an Affirmative Action/Equal Employment Opportunity/Veterans/Disabled Employer committed to creating a diverse environment.
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Shorenstein