Executive Administrator

HKA is a leading global consultancy in risk mitigation, dispute resolution, expert witness and litigation support. We anticipate, investigate and resolve complex challenges by harnessing world-leading multi-disciplinary expertise and experience.

As trusted independent consultants, experts and advisors, we deliver solutions amid uncertainty, dispute and overrun, and provide the insights that make the best possible outcomes a reality for public and private sector clients worldwide. Our experts have testified across the globe on many of the largest quantum, delay, engineering and commercial damages matters.

As part of the HKA team you can expect:

• A collaborative culture emphasizing support, efficiency, and opportunities to take on new challenges.
• The opportunity to be a part of a successful, growing organization and build a foundation leading towards long term growth.
• An exciting work environment that is fast paced, welcoming, and diverse.

The Opportunity:

The Executive Administrator (known as Senior Business Support Administrator at HKA) will focus on more complex, detail-oriented administrative tasks. They will support our Washington, DC Partners and other professional staff, as well as help oversee and manage general office administration.

We are looking for someone with a clear track record in similar roles, preferably in a professional services firm. The position will require being on-site 4-5 days per week, including overtime as needed. We are committed to ensuring that this opportunity presents a strong work-life balance, opportunity to take on new challenges and responsibilities, and autonomy.

Responsibilities:

• Time and expense entry
• Calendar management
• Complex business travel arrangements
• Meeting coordination
• Project support including binder preparation, document preparation, and scan/copy/print jobs
• Project administration, including preparing engagement letters and completion of forms required for conflict checks and engagement commencement

You will manage and/or oversee:

• Maintaining a clean, presentable office appearance (including kitchen, conference rooms, and communal office spaces)
• Shipping and receiving of all parcels through FedEx/UPS/US Mail
• Office meeting planning and event coordination, including ordering lunches
• Coordinate local employee and client events
• Ordering, maintaining, and organizing office supplies
• Liaising with building management and local office vendors
• Managing off-site storage
• Visitor management
• Local office recruiting coordination and employee onboarding
• Partnering with team members on client invoicing, CRM maintenance, and system updates as needed

Ideal candidates will possess the following:

• 3+ years' experience in an Executive Administration role, focused on supporting executives with scheduling, documentation, financial records, and similar.
• Experience in a Professional Services or Consulting organization highly preferred
• Customer Service experience, preferably in the corporate environment.
• Extensive experience in the Microsoft Office Suite, scheduling tools, expense reporting software, and similar.
• Physical ability to move or carry various office items as needed.

What we offer:

Compensation: This is a full-time position offering an hourly salary between $36 and $41 depending on experience, qualifications, and aptitude. We also offer full health/dental/vision insurance, paid time off, paid holidays, and much more.

At HKA, we recognize that our people are critical to our ongoing success. Our priority is to provide an inclusive and collaborative culture aimed at providing the best opportunities for our people to thrive and develop in their chosen career path.

Our Global Recruitment team is committed to providing an authentic candidate experience for all those who take the time to apply to HKA. We are committed to providing an efficient and insightful recruitment process giving candidates a true reflection of life at HKA.

ED&I at HKA:

HKA has a thriving ED&I committee working hard to provide an inclusive and welcoming environment for a truly diverse set of employees. We are committed as a business to the continued improvement of our Equality, Diversity and Inclusion strategy. Please visit our careers page for further information or feel free to ask our recruitment team for further information.

All HKA employment decisions are firstly made on merit and shall be made without regard to age, disability, gender or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation, or any other basis in compliance with Federal, State, and local legislation.