Associate Principal, Paralegal

What You’ll Do

The Associate Principal, Corporate Secretary Paralegal will work with the Office of the Corporate Secretary of the OCC under the supervision of licensed attorneys. The Associate Principal, Corporate Secretary Paralegal will assist the Office of the Corporate Secretary in administrative functions necessary to ensure that OCC’s Board and internal governance frameworks meet appropriate regulatory requirements, Delaware corporate law and fit the needs of the Corporation and of its directors and support the Office of the Corporate Secretary in ensuring that the Board of Directors understand and carries out its fiduciary and regulatory duties.

A successful candidate will demonstrate a strong attention to detail along with understand general concepts of corporate governance.

Primary Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each primary duty satisfactorily.

• Provide confidential functions to the Assistant Corporate Secretary, Corporate Secretary, and Senior Management, by producing a variety of documents such as correspondence, executive minutes, agendas, and Board resolutions;
• Assist with the review of all Board of Directors and Committee materials prior to Board and Committee meetings including proofreading and cite checking;
• Help ensure that the Board of Director and Committee meeting material review process for executive officers is conducted in an efficient and expedient manner;
• Manage the review of all Management Committee materials prior to meetings including proofreading and cite checking;
• Issue spot materials for Management Committee and Board and Board Committees for attorney review;
• Track and disseminate Director Education opportunities, periodically;
• Update and maintain records of Board of Director and Committee meetings, including those in which confidential executive session minutes have been taken, and draft appropriate resolutions;
• Perform administrative functions for the Office of the Corporate Secretary including the following:
• Track and ensure compliance with governance internal functions;
• Develop, maintain, and revise Board, Board Committee, and Management Committee agendas consistent with corporate requirements in charters, corporate governance principles, or By-Laws;
• Update and maintain of materials for the annual board and committee self-evaluations and Director Orientation materials;
• Prepare and maintain written stockholder consents;
• Facilitate onboarding and offboarding of new Management Committee members, including preparing a record of receipt of Management Committee onboarding documentation;
• Assist with onboarding of new Directors for responsible Board Committees, including maintaining a list and preparing a record of receipt of new director candidate documentation;
• Coordinate and maintain information received from Directors on an ongoing basis;
• Update and maintain electronic corporate files, databases, email and directories;
• Assist with maintenance of the Office of the Corporate Secretary Inbox, Calendar, intranet and external websites; and
• Support quarterly and ad hoc external auditor and regulatory requests;
• Update and maintain internal Office of the Corporate Secretary policies and procedures;
• Coordinate responses to internal requests;
• Perform internet and legal research, as necessary;
• Utilize desktop publishing applications where required; and
• Perform other duties as required.
  
  

Supervisory Responsibilities:

• None.
  
  

Qualifications:

The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary functions.

• Must be able to work as a team in a capacity with strict privacy and confidentiality requirements both inside and outside the Corporation.
• Ability to manage multiple complex projects simultaneously.
• Working familiarity with Delaware corporate law.
• Experience in corporate governance with a regulated entity, particularly a self- regulatory organization with the US Securities and Exchange Commission, preferred.
• Strong analytical and problem-solving skills; flexible and creative.
• Strong organizations skills.
• Excellent interpersonal and communication skills.
• High attention to detail.
  
  

Technical Skills:

• Experience with Microsoft Office systems, Adobe, Oracle, and ServiceNow.
  
  

Education and/or Experience:

• Undergraduate degree, with at least five years’ experience in a corporate secretary or corporate governance role.
  
  

Certificates or Licenses:

• Paralegal certificate and/or large law firm experience preferred.
  
  

Who We Are

Options Clearing Corporation (OCC) is the world's largest equity derivatives clearing organization. Founded in 1973, OCC is dedicated to promoting stability and market integrity by delivering clearing and settlement services for options, futures and securities lending transactions. As a Systemically Important Financial Market Utility (SIFMU), OCC operates under the jurisdiction of the U.S. Securities and Exchange Commission (SEC), the U.S. Commodity Futures Trading Commission (CFTC), and the Board of Governors of the Federal Reserve System. OCC has more than 100 clearing members and provides central counterparty (CCP) clearing and settlement services to 19 exchanges and trading platforms. More information about OCC is available at We Offer

A highly collaborative and supportive environment developed to encourage work-life balance and employee wellness. Some of these components include: A hybrid work environment, up to 2 days per week of remote work, Tuition Reimbursement to support your continued education, Student Loan Repayment Assistance, Technology Stipend allowing you to use the device of your choice to connect to our network while working remotely, Generous PTO and Parental leave, and Competitive health benefits including medical, dental and vision.

Step 1

When you find a position you're interested in, click the 'Apply' button. Please complete the application and attach your resume.

Step 2

You will receive an email notification to confirm that we've received your application.

Step 3

If you are called in for an interview, a representative from OCC will contact you to set up a date, time, and location.

For more information about OCC, please click here.

OCC is an Equal Opportunity Employer

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