Legal Assistant - (LTE)

Salary: $20.35 Hourly
Location : Whitehall
Job Type: Limited Term Employment
Job Number: 202200166
Department: District Attorney
Division: District Attorney's Office
Opening Date: 10/01/2024
Closing Date: Continuous
Purpose of Position
The District Attorney's Office is recruiting to fill a Limited Term - Legal Assistant position. The anticipated employment date is November 4, 2024, through the end of December 2024. There is some ability for flexibility with scheduling, however full-time availability is preferred. The position is open until filled.
The purpose of positions in this classification is to perform legal secretarial, clerical and assistance to Trempealeau County prosecutors. The work is performed under the direction of the District Attorney.
Essential Functions
To perform this job successfully, an individual must be able to perform each essential function satisfactorily and in a timely manner. The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required or assigned.
Maintain a general working knowledge of all areas of office operations with emphasis in the following areas: receptionist, pick up mail, vouchers, order supplies, juvenile delinquencies, juveniles in need of protection and services (JIPS), truancies, county ordinances, traffic, felony, misdemeanors, and miscellaneous.
Drafts and types correspondence, memos, motions, affidavits, jury instructions, subpoenas, briefs, agreements, court forms, petitions, reports, warrants and other legal documents. Takes and transcribes dictation.
Greets and screens visitors and telephone calls. Provides information to inquiries, complaints and concerns or refers to appropriate person or agency. Takes and relays messages. Routes telephone calls and directs visitors.
Schedules appointments, meetings and conferences. Reviews court calendar to update office schedules and to assist with case preparation. Informs attorneys of appointments and court proceedings.
Contacts various individuals and agencies such as witnesses, law enforcement officers, social service agencies, health care facilities, attorneys and others via telephone, to obtain information needed for prosecution and notify participants of court actions/appearances. Contacts Sheriff's Department to serve legal papers.
Monitors case progress to notify participants and for documentation needs.
Establishes and maintains case files for felony, misdemeanor, criminal traffic, non-crime traffic, juvenile delinquency, CHIPS and JIPS cases. Sorts, photocopies and distributes documents and other printed materials.
Maintains Recovery Court files.
Maintains confidentiality as appropriate.
Opens, screens and distributes daily mail.
Prepares billings and expense vouchers. Receives and disburses payments. Maintains the budget throughout the year.
Attends court proceedings and takes notes as requested by prosecutor.
Processes guilty pleas for traffic offenses.
Coordinates motion hearings, pleadings and other procedures with Judge's office staff.
Prepares case/file notes.
Other duties as assigned.
Knowledge, Skills, and Abilities
Ability to classify, compute and tabulate data and information, following a prescribed plan requiring the exercise of some judgment. Ability to compare, count, differentiate, measure and sort information. Ability to assemble, copy, record and transcribe data and information.
Ability to advise and provide interpretation to others how to apply policies, procedures and standards to specific situations.
Ability to utilize a wide variety of descriptive data and information such as police reports, accident reports, petitions, complaints, investigation reports, court proceeding notices, subpoenas, motions, criminal records, medical records, vouchers, budgets, billing statements, court orders, warrants, computer software operating manuals, state statutes, memoranda, procedures, guidelines and non-routine correspondence.
Ability to communicate orally and in writing with law enforcement personnel, Judges, Probation and Parole personnel, court clerks, attorneys, defendants and the general public.
Ability to add and subtract, multiply and divide, and calculate percentages, fractions, and decimals.
Ability to use functional reasoning in performing semi-routine functions involving standardized work with some choice of action.
Ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against measurable criteria.
Training, Experience and Other Requirements
High school diploma or equivalent, Associates Degree as a legal secretary, four years legal secretarial experience, or any combination of education and experience that provides equivalent knowledge, skills and abilities.
2024 BENEFIT SUMMARY
Trempealeau county (Regular Full-time/part-time employees) BENEFIT
Non-Represented Benefit Package for 2024. A complete packet of benefits information will be provided to the candidate selected for the position. This illustration summarizes the benefits presently offered by Trempealeau County and is not a guarantee of benefits.
Benefit Type What you receive Eligible Who Pays
Medical*County participates in the State of Wisconsin offered Health Plan.
$500 individual / $1000 family deductible.
Routine/Preventative services- plan pays 100%. Emergency Room copay - $60 per visit. Annual Wellness Incentive - $150 gift card for employee & spouse when annual physical/wellness screens complete.First of the month following 30 days of employmentCounty contributes 88%. Employee Contribution for lowest cost plan available within the County is:
Single Plan : $98.57/per month
Family Plan: $241.94/per month
Premiums vary by plan. Other plan networks available.
Flex
Spending Account
(FSA)$500 -Single Health Plan
$1000-Family Health Plan
County contributes either $500/$1000 for each employee enrolling in the county sponsored medical plan.First of the month following 30 days of employmentOption to contribute up to an additional $3,200 for medical and $5000 for dependent care per year. Expenses must be incurred 1/1/24 - 3/15/25 and submitted for reimbursement by 5/31/25.
PensionWisconsin Retirement System (WRS). Pension plan provides a lifetime retirement payment once vested (after 5 years) and have reached minimum retirement age (age 55 for most employees). Pre-taxed. Date of Hire
(may not be eligible for part-time positions)General Employees
Employee contribution: 6.90%
County contribution: 6.90%
Dental
Delta Dental WI Plan: Uniform Dental Benefit (UDB)/Preventative offers basic coverage for routine cleanings, x-rays, fillings (100% no deductible), orthodontics (50% for those 19 and under with $1500 individual max). Supplemental plans (Select or Select Plus) offers coverage for crowns, bridges, dentures, root canals, oral surgery, surgical extractions and additional orthodontics (regardless of age). Pre-taxed. First of the month following 30 days of employmentCounty contributes 88% of Uniform preventive dental when enrolled in group health insurance.
Uniform Preventative Dental stand-alone cost (no enrollment in group health insurance):
Single: $32.08 / month
Family: $80.20 / month
Supplemental plans also available for individual, individual plus children, individual plus spouse and family coverage at an additional cost- employee pays 100%.
VisionDelta Vision: Eye exams ($15 copay in-network), $150 for frames $150 for contact lenses and discount on Laser Vision Correction. Pre-taxed. First of the month following 30 days of employmentEmployee pays 100%
Employee: $5.72 / month
Individual + Spouse: $11.42 / month
Individual + Children: $12.88 / month
Family: $20.58 / month
Short-Term DisabilityProvides a financial benefit available up to 60% of your salary during time off work due to illness/injury up to 25 weeks. Benefit begins after 7 day waiting period. If hospitalized or under general anesthesia, benefit begins upon 1st day.First of the month following 90 days of employmentEmployee pays 100%
Cost varies based on age and hourly rate of pay.
Deferred CompensationAvailable plans: WI Deferred Comp (WDC) and Nationwide (NACO). Allows you to invest today for retirement. Federal/State taxes are deferred until your assets are withdrawn.AnytimeEmployee pays 100%
Available through payroll deduction (flat rate or percentage).
Term Life InsuranceLife insurance coverage for yourself, spouse and children. Plan gives you the availability to choose how much life insurance you want and need. Coverage is portable after employment separation.First of the month following 30 days of employment
Employee pays 100%
Cost varies based on age and coverage level electing.
Whole Life InsuranceGuaranteed rates for the life of the policy and guaranteed death benefit to be paid to your beneficiaries. As the policy builds cash value, you can achieve your financial goals or borrow against it should you need to. Coverage is portable after employment separation.First of the month following 30 days of employmentEmployee pays 100%
Cost varies based on age and coverage level electing.
Group AccidentLump sum benefit for off the job accidental injuries, pays in addition to other insurances, Low and High plan options available. Wellness benefit up to $150 (low) $400 (high) per year for covered individual. Coverage is portable after employment separation. Pre-taxed. First of the month following 30 days of employmentEmployee pays 100%
Employee Low: $12.26 / month
Employee High: $18.52 / month
Employee plus children,
Employee plus spouse and
Family rates also available.
Group CancerCancer Insurance to help you manage expenses of treatment (including experimental), pays in addition to other insurances. Plan covers cancer and up to 29 specified diseases. Wellness benefit of $100 per year for covered individual. Low, Medium and High plan options available. Coverage is portable after employment separation. Pre-taxed. First of the month following 30 days of employmentEmployee pays 100%
Employee Low: $16.94 / month
Employee Medium: $24.36 / month
Employee High: $36.14 / month
Employee plus children,
Employee plus spouse and
Family rates also available.
Group Critical IllnessLump sum benefit for critical illness such as heart attack, stroke, major organ transplant, end stage renal failure. Pays in addition to other insurances Benefit amounts $2500 - $20,000 depending on illness. Supplemental benefits also available. Coverage is portable after employment separation. Pre-taxed. First of the month following 30 days of employmentEmployee pays 100%
Cost varies based on age, tobacco use and coverage level electing.
Rates per Employee, Employee plus children, Employee plus spouse and
Family.
Vacation*Accrues per pay period per year as follows.
First year of service: 12 days
1-4 years of service: 15 days
5-9 years of service: 18 days
10-15 years of service: 20 days
16-20 years of service: 24 days
21-25 years of service: 26 days
26-29 years of service: 28 days
30+ years of service: 30 daysAccrual begins Date of Hire - must be here 3 months begin utilizing accrued timePayout Upon Separation
100% following 1 year introductory period.
Sick Leave*Accrues per pay period up to 12 days per year. Max 960 hours.Accrual begins Date of HirePayout Upon Retirement:
100% max 480 hours.
Holidays*New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve Day, Christmas Day, Two Personal Holidays. Exceptions may be necessary in some County departments.Normally granted Holiday off with pay as listed
Payout Upon Separation
None.
*Exception for certain Sheriff's Office employees for holidays, sick & vacation accrual. Pro-rated benefits for positions less than 40 hours per week. Refer to Human Resources for additional information.
01
After reading the Training, Experience and Other Requirements listed in the Job Description, briefly tell us about relevant education and work experience that qualifies you for this position.
02
Please list your availability Monday through Friday from 8:00 a.m. until 4:30 p.m.
Required Question