ADMINISTRATIVE ASSOCIATE

Salary: $17.03 - $21.71 Hourly
Location : 901 Bagby
Job Type: Full Time
Job Number: 35246
Department: Mayor's Office
Opening Date: 10/10/2024
Closing Date: 10/17/2024 11:59 PM Central
POSITION OVERVIEW
APPLICATION ACCEPTED FROM: ALL PERSONS INTERESTED
DIVISION: MAYOR'S OFFICE OF CULTURAL AFFAIRS REPORTING LOCATION: 901 BAGBY, 1ST FL. WORKDAYS & HOURS: MONDAY - FRIDAY 8:00 AM - 5:00 PM* *Occasional Nights or Weekends
*Subject to Change
DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS
The Mayor's Office of Cultural Affairs has an exciting opportunity for an Administrative Associate to function as a liaison between the community and the city. The Administrative Associate will perform the following duties:

• Strong multitasking which includes timely responses in a fast-paced division.
• Maintains and creates content for social media accounts.
• Prepares, revises and disseminates division rules, regulations, policies, procedures and other pertinent reference information.
• Front-line communication to the community about cultural programs.
• Performs administrative tasks related to the implementation of policies and procedures across the office.
• Maintains contact list, compiles data and produces reports.
• Composes and edits correspondence, speeches, etc.
• Manages division sponsored activities and programs which include creative and financial responsibility - venue booking, vendors, exhibitions, invoice process, ordering supplies and generating reports.
• Coordinates special projects and conducts field investigations to evaluate project processes.
• Maintains strong relationships across City departments to facilitate division work.
• Performs other duties as requested.

WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.
MINIMUM REQUIREMENTS
EDUCATION REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.
EXPERIENCE REQUIREMENTS
No experience is required.
Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
None
PREFERENCES
Preferences shall also be given to applicants who have social media content creation experience.
**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
GENERAL INFORMATION
SELECTION / SKILLS TESTS REQUIRED
Department may administer skills assessment test.
SAFETY IMPACT POSITION NO
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
PAY GRADE 13
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at:
To view your detailed application status, please log-in to your online profile by visiting: or call 832-393-0453.
If you need special services or accommodations, call 832-393-0453. (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 11 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Hybrid-Telework for eligible positions
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit
01
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes
• No

02
Which best describes your education?

• High School Diploma/ GED
• Associate Degree
• Bachelor's Degree
• Master's Degree or higher
• None of the Above

03
Which area of concentration did you obtain your degree?

• Liberal Arts
• Fine Arts
• Humanities
• Social Science
• Business Administration
• Other
• I do not have a degree

04
How many years of professional administrative expertise do you have?

• Less than one (1) year of experience
• One (1) year of experience
• Two (2) years of experience
• Three (3) years of experience
• Four (4) years of experience
• More than four (4) years experience
• I have no professional administrative experience

05
Which of the following best describes your writing and editing experience?

• Less than one (1) year of experience
• One (1) year of experience
• Two (2) years of experience
• Three (3) years of experience
• Four (4) years of experience
• More than four (4) years experience
• I have no professional writing experience

06
Please indicate your level of proficiency in Microsoft Office Suite.

• BASIC MICROSOFT OFFICE SUITE: Create a new document, enter text, and save it; navigate in a document and perform a search; format cells, rows, and columns; modify a database and insert data from another; application; create title and bullet slides; work with text, drawn objects, and drawing tools.
• INTERMEDIATE MICROSOFT OFFICE SUITE: Create mail merges, sort and filter them; customize toolbars; run and record Macros; filter data and manage a filtered list; create and modify some Macro commands; create, modify, and format charts; create basic Macros to automate forms and data entry; customize the appearance and functionality of reports; use hyperlinks and perform data integration
• ADVANCED MICROSOFT OFFICE SUITE: Manage Macro commands, create dialogue boxes, and understand the notions of Visual Basic application programming; use advanced functions (Names, VLOOKUP, IF, IS); work with Pivot Tables; manage Macro commands: concepts, planning, operations, execution, modification, interruption; use Visual Basic to create a public function or event procedures, or add general procedures in a form module; plan and examine an application, develop a distributed application design.
• I do not have experience with Microsoft Office Suite

07
Which social media platforms do you have experience with? (Check all that apply)

• Facebook
• Instagram
• X
• YouTube
• LinkedIn
• Other
• None of the Above

08
Please indicate your skill level (low/medium/high/expert) for each social media platform you selected in question #7.
09
Please describe how you use Social Media to engage with target audiences / consumers and to build traction.
10
What is your experience with design software such as Canva and similar tools?
11
What management style complements your work style?
Required Question