Human Resources Business Partner – Germany

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Excelya: Created in 2014, Excelya is a people-centered Contract Research Organization (CRO) that excels with care. We offer a personal and authentic experience within a young, ambitious health company on the path to becoming the clinical research leader in Europe thanks to our 800 Excelyates. Our unique one-stop provider service model – leveraging full-service, functional service provider and consulting – allows our Excelyates to evolve through a diverse array of projects. In collaboration with preeminent experts, Excelya advances scientific, managerial and human knowledge to improve the patient journey.

For our team members, excelling with care means benefitting from a stimulating professional environment that encourages personal, intellectual, and operational participation so that together we can be the best in our field. We commit to giving each Excelyate the means to express their natural talents, develop their full potential and invest their unique selves in our unique project.

Missions:

The mission of the HR team is to provide a very good employee experience and to offer proximity to all our stakeholders. As a Human Resources Business Partner, you are an Ambassador of Excelya DNA for your perimeter and responsible to cascade the global HR strategy at a local level in an international matrix environment.

You will manage all key HR functions programs. This includes the entire employee life cycle, from onboarding to offboarding, including:

1. Employment contract
2. Compensation and benefits
3. Employee relations
4. Performance appraisals
5. Safety and Facilities according to our local regulations

You will be HRBP for Germany, Belgium, and the UK. You will report directly to the Chief People Officer based in Paris. Your missions will be as follows:

Onboarding

Direct contact of the recruitment Team about employment law related, benefits, etc. Manage employee onboarding:

1. Employment contract
2. Insurance affiliation
3. Entry of inherent IT tools
4. Organize individual digital and/or physical integration sessions
5. Ensure the warm welcome and integration of new employees

HR Administration, Management, Training, Reporting (& HRIS) – Region

Maintaining employees’ records (hand file, HRIS system, reference letters, etc.) Manage:

1. Contractual modifications and carry out the inherent amendments
2. Absence procedures, rules and balances of your countries
3. Administrative support for the benefits programs (lunch vouchers, health insurance, pension, transportation allowance, etc.)
4. Schedule meetings, interviews, HR events
5. Play a key role in employee relations, participate in and facilitate the works council
6. Produce and submit reports about HR activity and employees KPIs
7. Manage locally the global appraisal process and actively propose ongoing improvements
8. Be the HR Go-To contact of your employees
9. Prepare and provide accurate payroll information to the payroll agencies
10. Manage the Offboarding of employees (HR admin, IT, Tools, notifications to relevant internal stakeholders)
11. Update the HR page of our intranet (SharePoint)

Facilities & Projects

You will be the contact for facility management / real estate for every office. Responsibilities include:

1. Health & Safety related tasks
2. Travel arrangements for business trips
3. Contact for cleaning companies for every office
4. Lead office move projects
5. Organize some gatherings at the office and events