Executive Administrator

Job Summary:

The Executive Administrative Assistant provides top-level support to executives by handling a variety of administrative tasks, coordinating schedules, managing communication, organizing meetings, and overseeing special projects. This position requires a highly organized, proactive individual with excellent communication skills, discretion, and the ability to manage multiple tasks efficiently.
Key Responsibilities:

1. 
   Executive Support:
   • Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
   • Screen calls, emails, and correspondence, and handle communication on behalf of the executive as needed.
   • Prepare reports, presentations, and other documents for executive meetings.
   • Coordinate executive team meetings, including preparing agendas, taking minutes, and following up on action items.
2. 
   Travel Management:
   • Arrange complex domestic and international travel, including flights, hotels, transportation, and itineraries.
   • Prepare and process travel expense reports and ensure timely reimbursement.
3. 
   Communication Management:
   • Serve as the point of contact between the executives and internal/external clients.
   • Handle sensitive information with the utmost confidentiality and professionalism.
   • Draft and edit correspondence, emails, reports, and presentations.
4. 
   Event Planning:
   • Assist in planning and organizing executive-level events, meetings, and conferences.
   • Coordinate logistics, catering, venue arrangements, and audiovisual needs.
5. 
   Project Management:
   • Oversee and track special projects, ensuring deadlines are met and project milestones are achieved.
   • Assist with research, data collection, and analysis for key business initiatives.
6. 
   Office Administration:
   • Manage office supplies and resources for the executive team.
   • Handle incoming mail and ensure timely responses to inquiries.
   • Liaise with other departments to ensure operational efficiency.
7. 
   Human Resources Support (optional):
   • Assist with onboarding new staff members within the executive team.
   • Maintain personnel files and handle administrative HR duties, as needed.