Responsibilities
OBXtek is currently staffing for an Administrative Specialist, Senior in the Acquisition Integration Programs Directorate (AQX). This position supports the Secretary of the Air Force Headquarters on the Staffing and Technical Acquisition Services Support II (STAQSS II) contract.
AQX provides expert advice and integrated acquisition positions to the Service Acquisition Executive (SAE), AF leadership, PEOs and Program Managers (PMs) on planning, programming, budgeting, execution, and acquisition oversight/reporting for AF acquisition programs. This position serves as the SAF/AQ focal point for urgent needs, requirements, program integration, Earned Value Management, affordability, business tool, policy, and acquisition reform initiatives. The role functions as the Air Force Corporate Structure process expert and directly supports AF/A8P as the RDT&E Panel. Responsibilities include providing expert and integrated advice on a wide breadth of Defense Industrial Base activities, developing AF leadership industry engagement packages supporting Defense Production Act (DPA) activities, and analyzing industrial base risks. The position also develops and implements tools, training, and policy related to AF acquisition management, reporting, structure, and execution. Additionally, it serves as the acquisition domain functional chief information officer developing and maintaining the enterprise architecture, data strategy, and business information technology plans. The role manages the SAF/AQ portfolio of business systems that supports the acquisition enterprise, establishes integrated life cycle acquisition policy and guidance for AF systems and services, and monitors changes to the acquisition process and structure resulting from legislation, regulation, or initiatives for integration into AF acquisition policy. Support for audit readiness and self-inspection is also a key responsibility, providing processes, tools, and policy that ensure a coherent, integrated, and synchronized implementation of acquisition requirements.
This position provides office administrative support for over 30 SAF/AQX staff members (Government civilians and contractors).
*This position is currently telework eligible on a situational basis, with on-site work usually 5 days per week.
**This position can potentially be 100% onsite, based on the mission's needs.
The tasks for this position include:
- Performing administrative duties, such as managing directorate calendars and phone lists, executing government administrative policies, greeting visitors, and answering phones.
- Assisting in coordinating relationships with stakeholders at all levels (including phone and in-person exchanges, managing the directorate workflow email, and managing the directorate Teams/SharePoint or other external-facing applications).
- Setting up and maintaining required records and directorate file plan/records management, creating, editing, and maintaining SharePoint databases, and maintaining MS-Teams channels.
- Assisting in the facilitation of directorate hiring and onboarding of personnel.
- Managing, monitoring, and tracking action item taskings, including responding to inquiries and monitoring suspense dates.
- Engaging members and external stakeholders on travel-related items, processing travel arrangements and vouchers in DTS.
- Coordinating with other directorate level personnel as appropriate.
- Receiving and distributing mail and managing email correspondence.
- Managing, organizing, and ordering office supplies and funding requests.
- Handling confidential and classified (Secret/TS-SCI) information, correspondence, and communications.
- Performing any other tasks closely associated with the responsibilities outlined above as coordinated with the COR.
Qualifications
- Active Secret clearance
- A minimum of 10 years of experience supporting Senior DoD officials, Senior Executive Services, and/or General/Flag Officers.
- Master's degree in any discipline.
Security Clearance
Top Secret with SCI eligibility
Company Information
Headquartered in McLean, Virginia and founded in 2009, OBXtek is a fast-growing leader in the government contracting field. Our mission is Our People…Our Reputation. Our people are trained professionals who enhance our customers’ knowledge and innovation using technology, collaboration, and education.
We offer a robust suite of benefits including comprehensive medical, dental and vision plans, Flexible Spending Accounts, matching 401K, paid time off, tuition reimbursement plans and much more.
As a prime contractor for 93% of our current work, OBXtek pairs lessons learned across disciplines with industry standard quality practices such as CMMI-Dev Level III, ITIL, 6Sigma, PMI, and ISO. Our rapid growth has been recognized by INC500, the Washington Business Journal, and Washington Technology magazine.
OBXtek is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, age, national origin, gender identity, disability, veteran status, sexual orientation or any other classification protected by federal, state or local law.
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