Subcontracts Administrator (Construction)

Cape Fox Shared Services (CFSS) is seeking an experienced Subcontracts Administrator (SA) to join our talented Chantilly based team. The SA will support the Contracts Department in providing Contracts and Subcontracts related services to the companies in both the services and construction industries. The Subcontracts Administrator will perform non-routine administrative and analytical tasks in one or more business support functions within the organization. This position reports to the VP, Contracts. Essential functions and responsibilities for this position may include:

• Contracts and Subcontracts Administration
• Supports Contracts and Subcontracts in Construction and Services sectors
• Reads, interprets, and modifies Agreements (NDA, Teaming, Subcontracts, Consulting)
• Compiles and analyzes subcontract related data, enters data in multiple internal databases; and maintains historical information and documentation.
• Reviews and analyzes subcontracts matters to ensure that they are understood and to inform team’s strategy
• Proactively identifies and analyzes subcontracting issues, solving standard/routine subcontract activities regulations and procurement policies and practices.
• Independently conducts reviews of complex subcontract actions in all phases of the subcontract life cycle - develops and implements tactical action plans to address risks and opportunities. Proactively provides support to the development, review, and negotiation of subcontracts, modifications, subcontractor NDA and teaming agreements consistent with company policies.
• Responsible for compliance and accuracy of the subcontracts administration for assigned portfolio. Reviews Federal solicitations and provides support for Subcontractor Requests for Proposals. Prepares documentation for inclusion in proposals in response to Subcontractor pricing, narratives, and consent requirements.
• Develops skillset and knowledge to serve as a domain expert on selected areas related to federal subcontracts and acquisition; serves as the group SME for a selected acquisition/subcontracting topic.
• Completes negotiations of complex and/or non-standard subcontracts, TAs and NDAs and other agreements.
• Ensures timely filing and reporting of subcontract and contract data entry into various systems
• Keeps team informed on all subcontracting standards, plans, and policies
• Reads and interprets Solicitations, Contracts, and Modifications
• Handles GSA Schedule Reporting and Modification Acceptance
• Uses judgement to identify risks or errors in contractual documents or scenarios
• Demonstrates understanding of CLINs and Subclins
• Maintains company profiles in the System for Award Management (SAM)
• Reviews, prints, responds to evaluations in the Contractor Performance Assessment and Reporting System (CPARS)
• Submits annual Contractor Manpower Reporting and Service Contract Act Reporting
• Maintains up to date spreadsheets that capture contract and company related data
• Compiles and submits data as required by insurance companies for audits and renewals

Job Requirements

• Bachelor’s Degree in Business Administration or a related business discipline, or the equivalent combination of education, professional training or work experience.
• Must have at least three years’ experience with Federal Government Contracts in Construction and Services environments
• Possesses a deep knowledge and understanding of Federal Acquisition Regulations (FAR)
• Strong familiarity with flow down clauses
• Working knowledge of SAM, CPARS, GSA Reporting Systems, and GSA process for Accepting Modifications to GSA Schedules
• Strong written and oral communication skills, organizational skills, and attention to detail.
• Self-motivated with minimal oversight.
• Must have excellent computer skills including Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Reader Professional (or similar Adobe PDF compatible product).
• Experienced with databases, spreadsheets, and SharePoint
• Must be able to obtain and maintain Top Secret clearance.
• Some travel may be required.