Accounts Payable Specialist - Fort Lauderdale, Florida
If you are a self-starter and like to handle everything yourself yet know how to be a team player – this job is for you.
Berger Singerman LLP, a Florida business law firm with over 90 attorneys and offices in Miami, Fort Lauderdale, Tallahassee, and West Palm Beach, serves a diverse client base with a Florida focus and international scope.
We are looking for an experienced Accounts Payable Specialist with Aderant. The ideal candidate is someone with a great attitude and aptitude to manage our firm's Accounts Payable.
Please send your resume to if you are interested in this opportunity.
Purpose of the Position
The Accounts Payable (A/P) Specialist is responsible for handling the daily flow of invoices, from receipt through payment and reporting. Additional responsibilities include communicating with vendors, attorneys, and internal clients to resolve payable-related issues. Successful candidates will have a minimum of two years of full-cycle accounts payable experience, preferably within a law firm or professional services environment. Aderant and Excel experience strongly desired.
Additionally, the Accounts Payable Specialist will be responsible for processing Employee Expense Reimbursements, Corporate Credit Cards, and client-related payable responsibilities in a high-volume multi-office law firm.
Responsibilities
- Charges expenses to the appropriate general ledger accounts and cost centers by analyzing invoice/expense reports; recording entries.
- Pays vendors by monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos.
- Manages the W-9 and 1099 year-round process.
- Processes employee expense reimbursement reports by receiving and verifying receipts in accordance with the policies established by the firm and the Internal Revenue Service.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Issues Daily Checks as requested.
- Runs semi-monthly check runs.
- Protects the firm's value by keeping information confidential.
- Experience in Aderant and Excel software a plus.
- Exceptional interpersonal and communication skills conducive to working with a wide range of personalities and levels throughout the organization.
Qualities:
- Ability to meet competing deadlines in a fast-paced environment.
- Motivated self-starter with a positive attitude.
- Detail-oriented with strong organizational and time management skills.