Project Manager

Salary: $108,867.20 - $163,300.80 Annually

Description

The City of Palo Alto has an exciting opportunity for an individual interested in being a Project Manager in the Facilities Management section of our Public Works Department. We are seeking an individual with strong experience in construction project management and facilities maintenance contract management. In this role, the Project Manager will manage the maintenance, rehabilitation, and capital improvement of the City’s buildings and equipment.

The successful candidate will plan and manage a wide range of construction projects from start to finish and manage facilities maintenance contracts. Individual must be well-versed in construction project management, all construction methodologies and procedures, including cost estimating and be able to support ongoing maintenance of building MEP systems. Individual must be knowledgeable with facilities maintenance operations to create and manage facilities maintenance contracts such as elevators, fire sprinklers, fire alarms, backflow preventers, janitorial, roofing, HVAC, lighting, and emergency generators.

Essential Duties

Essential and other important responsibilities and duties may include, but are not limited to, the following:

• May supervise staff to include: prioritizing and assigning work, conducting performance evaluations ensuring staff are trained and making hiring, termination and disciplinary recommendations.
• Coordinates the development, implementation, and supervision of program goals, objectives, activities, and strategic initiatives assesses consequences and outcomes of program initiatives.
• Supervises activities and participates in the monitoring, operating, servicing, troubleshooting and maintenance of applicable equipment and tools to ensure proper operations, which includes, analyzing and reviewing work processes, and scheduling.
• Make presentations to the public, stakeholders, partner cities, Council and committees.
• Addresses citizen's complaints.
• Serves as a technical resource for City information in assigned area of responsibility.
• Serves as lead participant in preparing requests for proposals for outside contractors.
• Assists with budget preparation and administration, assist departments in preparing cost estimates for budget recommendation.
• Performs other duties of a similar nature or level.

Position Specific Responsibilities

Positions assigned to Facilities Management may be responsible for:

• Originating and preparing necessary technical contract data, specifications, plans, and cost estimates; inspects quality and quantity of work, maintains accurate records of construction projects for rehabilitation projects and capital improvement projects.
• Administers consultant contracts, determines scope of work, prepares RFPs, evaluates and selects consultants, reviews consultants work, monitors associated budgets, and ensures compliance with established schedules.
• Assists with development of five year capital plan.

The incumbent will be part of a team of people who are responsible for the upkeep of a very diverse group of buildings that range from fire stations, community centers, libraries, theaters, parking garages, Jr. Museum and Zoo, interpretive centers, swimming pool complex, Art Center, and multi-story office type buildings. There is never a dull day when you work in Facilities Management. The City of Palo Alto also offers great benefits and very stable employment.

Minimum Qualifications

Sufficient education, training and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through:

Two years of college with emphasis on civil, mechanical and/or electrical engineering, general construction and space planning and four years experience in civil engineering or facilities maintenance, at least two of which have been in coordinating and monitoring work of contractors or in a lead/supervisory capacity.

Licensing Requirements

• Valid California Driver's License

Ideal Candidate Qualifications

The ideal candidate will have a construction management and facilities management background with experience in managing projects from design and construction through maintenance. The candidate will be self-motivated, self-managed, self-directed and can plan and manage multiple projects. Strong interpersonal, oral, and written communication skills are very important. The candidate will have experience managing in-house staff, consultants, vendors, and contractors. They should be proficient in Outlook, MS Word, MS Excel, MS PowerPoint, MS Project, AutoCAD, and construction cost estimating software. Previous experience working in a Government environment is a plus.

The City of Palo Alto offers its employees a generous benefit package, featuring family medical coverage, retirement, life insurance, plus 12 paid holidays per year.

• Participation in a Governmental 457 Deferred Compensation Plan
• Fully paid employee and dependent Dental Plan
• Fully paid employee and dependent Vision Plan
• Fully paid Life and AD&D insurance equal to annual salary
• CalPERs sponsored medical plan with City flat rate contribution
• Fully paid Life Insurance equal to one-times annual salary
• Voluntary Supplemental Life Insurance
• Long Term Disability plan
• 12 annual paid holidays
• Two to five weeks vacation annually depending on years of service per MOA
• 96 hours annual sick leave
• Direct Deposit
• Flexible Spending Account for Healthcare and Childcare expenses
• Paid Parental Leave- Six weeks of Parental Leave at 100% of salary, for the first twelve-month period, immediately following the birth, adoption or placement of a child with the employee.

Some Management classifications may qualify for:

• 80 hours of Management Leave
• Professional development reimbursement

Public Employees' Retirement System (PERS)

• 2% at 60 formula for Classic Misc Employees, one-year calculation for final compensation
• 2% at 62 formula for New Misc CalPers Members, three year calculation for final compensation
• 3% at 50 formula for Classic Safety Employees, one-year calculation for final compensation
• 3% at 55 formula for New Safety CalPers Members, three year calculation for final compensation
• Retiree Medical benefits for employee and dependents according to Retiree Medical Group

Please note: The City does not participate in CA State Disability Insurance (SDI) or Social Security. Since the City does not participate in SDI, City employees are not eligible to claim against the State's Pregnancy Disability Leave or Paid Family Leave programs.

Closing Date/Time: 11/28/2023 11:59 PM Pacific