ACCOUNTANT 3

Job Information

State of Tennessee Job Information Opening Date/Time 10/22/2024 12:00AM Central Time Closing Date/Time 11/11/2024 11:59PM Central Time Salary (Monthly) $5,050.00 - $7,570.00 Salary (Annually) $60,600.00 - $90,840.00 Job Type Full-Time City, State Location Knoxville, TN Department Mental Health and Substance Abuse Services

STATEWIDE PROMOTIONAL

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF MENTAL HEALTH & SUBSTANCE ABUSE SERVICES, ADMINISTRATIVE SERVICES DIVISION, KNOX COUNTY
This position Involves 50 to 75% travel.

Hybrid - This position is work from home but may be requested to report in office occasionally.

Job Title: Subrecipient Fiscal Monitor

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree in accounting and experience equivalent to three years of full-time professional accounting or auditing work. OR Education and Experience: Graduation from an accredited college or university with a bachelor's degree including thirty-six quarter hours in accounting and experience equivalent to three years of full-time professional accounting or auditing work. Substitution of Graduate Education for Experience: Graduate coursework credit received from an accredited college or university in accounting may substitute for the required experience on a month for month basis to a maximum of one year (e.g., 36 graduate quarter hours in the above listed field may substitute for one year of the required experience). OR Designated as a Certified Public Accountant (CPA) and experience equivalent to 1 year of full-time professional accounting or auditing work Note: A transcript is required for a proper evaluation for this class.

Necessary Special Qualifications: None.
Examination Method: Education and Experience, 100%, for Preferred Service positions.

Overview

Summary: Under general supervision, is responsible for professional accounting work of considerable difficulty and supervisory work of average difficulty; or is assigned to complex accounting projects; and performs related work as required. Distinguishing Features: This is the first supervisory class in the accounting sub-series. An employee in this class performs complex professional accounting and budgetary work in directing the accounting operations of a large state institution or small department, the operations of which are financed through a variety of funds, or performs highly technical professional accounting and related work in review, installation, and coordination of agency cost accounting systems, for compatibility with state accounting system guidelines. Certain project assignments with no supervision of staff may be included in this class when the work to be performed is of considerable scope and complexity. This class differs from that of Accountant 2 in that an incumbent of the latter functions at the working level and often reports to an individual in this class. This class differs from that of Accounting Manager in that an incumbent of the latter has duties of greater scope, complexity and supervisory responsibility.

Responsibilities

Resolving Conflicts and Negotiating with Others:

1. Resolves conflicts between assigned work teams to promote a healthy work environment.
2. Resolves issues with external customers related to complex financial transactions and customer service complaints for assigned subordinates.
3. Resolves interpersonal conflicts between assigned subordinates to enhance teambuilding and generate a positive working environment.

Processing Information:

1. Performs complex reconciliations of general ledger accounts against transaction queries, researched information, information provided by outside vendors, and individual transactions in electronic databases.
2. Prepares complex financial activity reports for use by internal and external customers.
3. Processes high-risk, high-volume, and/or complex transactions to ensure accurate entry.
4. Processes complex accounting journal entries in electronic database to record financial transactions.
5. Processes complex accounts payable transactions in electronic databases to pay internal and external customers accurately.
6. Processes complex accounts receivable transactions in electronic databases to record revenue from internal and external customers.
7. Updates and maintains accurate account postings in electronic databases.
8. Corrects unusual account balance changes in electronic database based on results of research.
9. Sets rates to internal customers for services rendered.
10. Bills external customers for fees and insurance premiums according to contracts and federal, state, and departmental rules and regulations.
11. Bills internal customers for services rendered according to set rates using inter-departmental journal entries.

Monitor Processes, Materials, or Surroundings:

1. Monitors reported expenditures of sub-recipients grant funds and other program funds for allowable and accurate reporting.
2. Monitors revenue collections to determine congruence with assigned budget.
3. Monitors department budget status to determine availability of funds and discrepancies.
4. Monitors federal and third party, grant and program funds to ensure accurate fund results.
5. Monitors assigned subordinate performance to accurately inform evaluation results.

Analyzing Data or Information:

1. Analyzes complex general ledger transactions to ensure and verify the accurate recording and/or application of funds.
2. Analyzes complex issues identified by assigned subordinates to determine appropriate actions necessary.
3. Analyzes account documentation submitted by external customers to determine accurate and appropriate expenditures.

Judging the Qualities of Things, Services, or People:

1. Performs performance evaluations for assigned subordinates.
2. Identifies appropriate candidates for vacant assigned positions.

Interpreting the Meaning of Information for Others:

1. Interprets federal and state laws, rules, and regulations for internal and external customers to facilitate compliance.
2. Interprets financial reports for non accounting personnel in response to complex questions.
3. Interprets departmental rules and regulations for assigned subordinates and external customers to explain program parameters.

Staffing Organizational Units:

1. Interviews candidates for vacant assigned positions to develop hiring recommendations.
2. Makes recommendations to supervisor regarding assigned subordinate retention, reallocation, and/or termination.

Estimating the Quantifiable Characteristics of Products, Events, or Information:

1. Estimates charges to other agencies for services provided to set rates.

Making Decisions and Solving Problems:

1. Reviews and approves reconciliations of general ledger accounts against transaction queries, researched information, information provided by outside vendors, and individual transactions in electronic databases.
2. Reviews account postings in electronic databases to ensure that they follow appropriate accounting policies and procedures.
3. Solves complex problems related to customer billing based on reporting and research.
4. Reviews and approves journals, vouchers, purchase orders and requisitions, and accounts receivable deposits entered by co-workers to ensure accuracy.
5. Reviews and approves financial activity reports for use by internal and external customers.
6. Reviews and approves accounts payable transactions in electronic databases to pay internal and external customers accurately.
7. Reviews and approves accounting journal entries in electronic database to record financial transactions.
8. Reviews and approves accounts receivable transactions in electronic databases to record revenue from internal and external customers.
9. Reviews and approves direct billing transactions entered by assigned subordinates.
10. Recommends whether or not an account should be closed based on departmental outstanding balance policies.

Evaluating Information to Determine Compliance with Standards:

1. Audits complex invoices and billings for compliance with departmental policies and procedures, contract terms, federal and state laws and regulations.
2. Audits tax related accounting documents to determine compliance with federal tax laws and regulations.
3. Reviews department budget to actual expenditure report in electronic database and from contract to determine availability of funds and/or discrepancies.
4. Reviews performance evaluations submitted by subordinate supervisors to ensure compliance with Human Resources guidelines.
5. Reviews refund request documentation prior to and after submission for payment to ensure recipient eligibility and proper allocation and disbursement of funds.
6. Performs random audits of assigned subordinate work for quality control purposes.
7. Reviews and approves sales tax documentation submitted by assigned subordinates to ensure accuracy and completeness.
8. Audits aging report to determine proper actions in regards to delinquent accounts.

Getting Information:

1. Gathers information for management to inform budgetary decisions and other analyses.
2. Conducts complex research in electronic applications, paper files, and interpersonally to gather data for processing transactions and preparing reports.
3. Researches unusual account balance changes to identify the source of the issue.
4. Gathers account information from internal and external customers to update and maintain accurate account postings, support transactions, and perform reconciliations.
5. Runs queries in electronic databases to provide information for accounting and management analyses.

Guiding, Directing, and Motivating Subordinates:

1. Leads assigned subordinates in performance of daily tasks to ensure performance guidelines are being met.
2. Evaluates assigned subordinates motivational needs to encourage performance.
3. Evaluates assigned subordinates performance to determine additional development and training needs.
4. Evaluates assigned subordinates workload to determine resource allocation and proper workflow.
5. Provides design guidance to assigned subordinates for the development of electronic spreadsheets and word processing documents.

Developing Objectives and Strategies:

1. Develops performance evaluation goals and desired work outcomes for assigned subordinates to evaluate and develop job performance.
2. Develops strategies for achieving departmental goals during end of year closing based on deadlines and best practices.

Documenting/Recording Information:

1. Records complex financial transactions in electronic databases, spreadsheets, and forms.
2. Documents assigned subordinates performance on an on-going basis to aid in performance evaluation.

Establishing and Maintaining Interpersonal Relationships:

1. Serves as a liaison to internal and external customers for questions and issues related to accounting programs, policies, and reports.
2. Develops professional working relationships with subordinates, co-workers, program partners, and external customers to promote a healthy work environment.

Training and Teaching Others:

1. Conducts training in departmental policies, procedures, and processes for internal and external customers.
2. Provides training to internal business partners on accounting systems currently in use within the department.

Updating and Using Relevant Knowledge:

1. Cross-trains with co-workers in assigned job duties to ensure continuity of operations and improve succession planning.
2. Maintains up to date, professional knowledge of generally accepted accounting principles.
3. Trains with external customers to ensure correct use of third party systems.
4. Attends department specific in-service training as required to enhance personal development.

Thinking Creatively:

1. Designs complex electronic spreadsheets for internal departmental use to facilitate accounting work.
2. Designs complex word processing documents for purposes of mail merge to mail customer letters.
3. Brainstorms workflow and process improvements with co-workers to enhance workplace efficiency and comply with audit suggestions.

Organizing, Planning, and Prioritizing Work:

1. Manages long term projects to ensure timely completion of project milestones.
2. Prioritizes daily tasks to meet deadlines and facilitate efficient task completion.
3. Plans and schedules leave requests of assigned subordinates to ensure proper coverage.

Communicating with Supervisors, Peers, or Subordinates:

1. Communicates with internal business partners to facilitate interdepartmental financial transactions.
2. Holds frequent conversations with assigned subordinates to discuss job performance and make recommendations for improvement and development.
3. Communicates with supervisors, co-workers, subordinates using multiple mediums to effectively relay work related information.

Communicating with Persons Outside of the Organization:

1. Communicates with external customers regarding complex issues with financial transactions.
2. Communicates with external customers to request additional documentation as needed.

Coordinating the Work and Activities of Others:

1. Delegates work assignments to assigned subordinates to ensure efficient and timely processing of financial transactions.
2. Conducts coordination meetings with assigned subordinates as needed to facilitate workload management.

Developing and Building Teams:

1. Plans, develops, and executes team building exercises and events to improve unit cohesion and trust.
2. Recognizes subordinate accomplishments to enhance morale and improve employee satisfaction.

Identifying Objects, Actions, and Events:

1. Runs trial balance report to identify unusual account balance changes.
2. Runs accounting queries as required to identify incomplete transactions.
3. Runs finance status report as required to identify customers who should receive statements.
4. Runs open item report as required to identify submitted but not applied monies.
5. Runs aging report as required to identify delinquent accounts and level of delinquency.

Performing Administrative Activities:

1. Fields customer service calls to answer account related inquiries.
2. Reviews and approves leave and overtime requests for assigned subordinates.
3. Reviews work correspondence on a daily basis to ensure timely response.
4. Files work related documentation to ensure accurate and timely record keeping.

Coaching and Developing Others:

1. Provides guidance to co-workers on sources for required work information.
2. Instructs assigned subordinates on use of electronic forms and spreadsheets to enhance efficiency.
3. Recommends developmental opportunities to assigned subordinates as appropriate.

Scheduling Work and Activities:

1. Schedules staff meetings as required to facilitate interpersonal and inter-departmental goal achievement.

Interacting With Computers:

1. Enters data using keyboard into electronic database to create and update accurate financial transactions.
2. Enters personal time and leave requests into electronic database as required.

Operating Vehicles, Mechanized Devices, or Equipment:

1. Operates basic office equipment including but not limited to copiers, scanners, faxes, and calculators.

Competencies (KSA's)

Competencies:

1. Time Management
2. Ethics and Values
3. Customer Focus
4. Decision Quality
5. Functional/Technical Competencies
6. Problem Solving
7. Technical Learning
8. Delegation
9. Directing Others
10. Organizing

Knowledge:

1. Intermediate knowledge of generally accepted accounting principles and governmental accounting principles
2. Intermediate knowledge of administration and management principles
3. Intermediate knowledge of personnel and human resources as it relates to supervision
4. Intermediate knowledge of office productivity software
5. Basic knowledge of mathematics (arithmetic)
6. Basic knowledge of law and government as it pertains to financial reporting
7. Basic knowledge of computer operation
8. Basic knowledge of clerical office procedures

Skills:

1. Intermediate skill in management of personnel resources
2. Intermediate skill in the management of financial resources
3. Intermediate mathematic skills
4. Intermediate speaking skills
5. Intermediate writing skills
6. Intermediate reading comprehension skills
7. Intermediate monitoring skills
8. Intermediate personnel and workload coordination skills
9. Intermediate instruction skills
10. Intermediate negotiation skills
11. Intermediate spreadsheet design skills
12. Active learning skills
13. Active listening skills
14. Problem solving skills
15. Service orientation skills
16. Time management skills

Abilities:

1. Intermediate mathematical reasoning ability
2. Intermediate deductive reasoning ability
3. Intermediate oral comprehension ability
4. Intermediate oral expression ability
5. Intermediate written comprehension ability
6. Intermediate written expression ability
7. Intermediate problem sensitivity ability

Tools & Equipment

1. Personal Computer
2. Telephone
3. Fax Machine
4. Printer
5. Copy Machine
6. Scanner
7. Calculator

Other office related equipment as required

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application.

**Agencies may allow an exception based on other factors.