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The Research Finance Coordinator II shall be responsible for assisting with the overall day to day pre- and post-award financial operations of St. Luke's industry or grant funded clinical trials. The position will assist St. Luke's and affiliated providers with billing coverage analysis template development, assist in the preparation of clinical trial cost analyses for new trials based on non-billable expenses and personnel resource time and effort, identifying the research charges to be utilized in budget development based on set institutional research floor rates, preparation and tracking of invoices, tracking revenue and expenses in the department's financial database, as well as creating and maintaining study folders and financial binders for all active clinical trials.
JOB DUTIES AND RESPONSIBILITIES:
- Set up new clinical trials accounts, and work as a liaison to clinical trials management, Finance, and Accounting.
- Administers pre and post-award activities for approximately 150-200+ clinical trial contracts
- Assist in the pre-award process by preparing Billing Coverage Analyses for both industry and grant funded studies. Build and update study payment tracker spreadsheets and/or CTMS for each study upon approval of the study's Clinical Trial Agreement.
- Prepare invoices for all ongoing clinical trials and enter them into invoice tracking database.
- Update each study payment tracker and/or CTMS with items invoiced, amount invoiced, and payment information upon receipt of payment.
- Managing and ensuring the timely collection of outstanding payments from study sponsors related to clinical trial agreements, including close monitoring of payment schedules, following up with sponsor to resolve payment delays, and maintaining accurate records of receivables.
- Work cross-functionally with finance, research administration, and clinical teams to reconcile accounts, track payment milestones, and ensure compliance with contract terms.
- Classify all checks received with the appropriate account information and submit them to Accounting for deposit.
- Responsible for conducting financial audits of clinical study financial records, ensuring billing compliance throughout the lifecycle of each study.
- Enter department/study revenue and expense data into the department's financial electronic database.
- Maintain pending expense electronic database.
- Prepare check requisitions for departmental expenses and submit them to management for approval and forwarding to Accounts Payable.
PHYSICAL AND SENSORY REQUIREMENTS:
Requires sitting for up to seven hours per day, 4 hours at a time. Standing for up to 4 hour per day, 3 hours at a time. Requires frequent fingering, handling and twisting and turning. Occasionally requires lifting, carrying and pushing and pulling objects weighing up to 20 pounds. Occasionally requires reaching above shoulder level. Must have the ability to hear as it relates to normal conversation, seeing as it relates to general vision.
EDUCATION:
Bachelor's degree. Will accept Associate's degree with research-related certification (e.g. SoCRA, ACRP, CHRC, etc.) and 3 or more years of directly related experience. Directly related experience must include experience in coverage analysis and invoicing.
TRAINING AND EXPERIENCE:
Experience with NIH policies and sponsored research regulations including The Centers for Medicare & Medicaid Services national coverage determination (NCD), and A-133, A-21 and A-110 preferred. In-depth knowledge of Microsoft Office Programs (Word, Excel, PowerPoint, Outlook; Internet Functions) required.
Organized and detail oriented required.
Please complete your application using your full legal name and current home address. Be sure to include employment history for the past seven (7) years, including your present employer. Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable. It is highly recommended that you create a profile at the conclusion of submitting your first application. Thank you for your interest in St. Luke's
St. Luke's University Health Network is an Equal Opportunity Employer.