PROCUREMENT SPECIALIST

Location : 2100 Travis
Job Type: Full Time
Remote Employment: Flexible/Hybrid
Job Number: 35194
Department: Housing and Community Development
Opening Date: 10/02/2024
POSITION OVERVIEW
Applications Accepted from: All Persons Interested
PN 35194
Division: Finance
Section: Procurement
Reporting Location: 2100 Travis, Houston, TX 77002
Workdays & Hours: 8 am - 5 pm, Monday - Friday*
* Subject to change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
The City of Houston's Housing and Community Development Department (HCDD) seeks to create a city in which every resident has an affordable home in a community where they can thrive. Partnering with non-profit, governmental, and local entities, HCDD strives to strengthen Houston's neighborhoods and provide true housing choice.
To achieve this vision, HCDD is seeking a Procurement Specialist to join its Procurement Services team. In this position, you will be responsible for providing professional procurement functions in support of the Division.
Key Responsibilities

• Confer with department administrators, relationship managers and other personnel to develop detailed technical specifications, scope of work and bid documents.
• Conduct informal procurements and invitations to bid for equipment, services and construction projects.
• Research vendors and evaluate their ability to provide the availability of quality materials and equipment services.
• Schedule pre-bid meetings with approved contractors and applicants.
• Review bids, contracts and proposals for content and conformance to specifications. Create a bid tabulation to compare price quotes. Select contractor in accordance with Federal and City procurement regulations.
• Create purchase requisitions and purchase orders. Adjust/edit outline agreements.
• Ensure procurement files are accurate and compliant with Federal, City and departmental policies and procedures.
• Research and keep abreast of industry standards, procurement rules and regulations.
• Conduct investigations and research to resolve inquiries, complaints and unpaid invoices.
• Other duties as assigned by management

Essential Attributes

• Detail Oriented : Bringing the highest level of attentiveness to all work.
• Time-Management: Display reliable time-management skills to thrive in a fast-paced, high-quality environment.
• Organized: Display excellent organizational skills to manage multiple assignments concurrently.
• Articulate : Displays excellent written and oral communication skills.

This is a grant funded position subject to cancellation when funds are depleted and/or contract period ends.
WORKING CONDITIONS
There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. There are occasional minor discomforts from exposure to less-than optimal temperature and air conditions.
MINIMUM REQUIREMENTS
MINIMUM EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Materials Management, Engineering, Purchasing, or a field closely related to the work being performed.
MINIMUM EXPERIENCE REQUIREMENTS
Five years of progressively responsible professional experience in purchasing technical materials, equipment and/or services or performing cost benefit and/or specification analyses are required.
Professional purchasing experience may substitute for the above education requirement on a year-for-year basis.
MINIMUM LICENSE REQUIREMENTS
None.
PREFERENCES

• Advanced level of proficiency in SAP modules related to materials management, procurement/purchasing
• High level of organizational, time management and prioritizing skills
• Process improvement skills
• Innovative problem-solving skills.
• Experience with federal grants, such as CDBG, HOPWA and ESG.

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED
Department may administer skills assessment relevant to job description.
SAFETY IMPACT POSITION No
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
Pay Grade 24
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at:
To view your detailed application status, please log-in to your online profile by visiting: or call 832.394.6200.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
Equal Employment Opportunity :
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
If you need special services or accommodations, please call 832.393.6090; TTY 7-1-1.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 11 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Hybrid-Telework for eligible positions
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit
01
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes
• No

02
Which of the following scenarios describes your completed education and experience.

• High school diploma or GED and less than nine years of directly related professional experience
• High school diploma or GED and at least nine years of directly related professional experience
• Associate's degree in a closely related field and less than seven years of directly related professional experience
• Associate's degree in a closely related field and at least seven years of directly related professional experience
• Bachelor's degree in a closely related field and less than five years of directly related professional experience
• Bachelor's degree in a closely related field and at least five years of directly related professional experience
• Master's degree or Ph.D. in a closely related field and less than three year of directly related professional experience
• Master's degree or Ph.D. in a closely related field and at least three year of directly related professional experience

03
How many years of experience do you have working in SAP as it relates to procurement/purchasing?

• None
• Less than two years
• At least 2 years but less than 4 years
• 4 years or more

04
Please detail your answer to the question above by indicating functions you have performed in SAP relating to procurement/purchasing.
05
Indicate your level of proficiency in SAP as it relates to procurement/purchasing.

• Beginner
• Intermediate
• Advanced

06
Do you have any experience performing cost benefit and/or specification analysis?
07
If yes to the previous question, indicate your involvement with benefit and/or specification analysis.
08
Are you currently an employee of the Housing and Community Development Department?

• Yes
• No

Required Question