Accounting Supervisor

Job Description:
The job of the Accounting Supervisor is to lead the accounting functions of the Olympia School District. This position supervises a team of three staff, providing leadership and guidance in accounts payable, accounts receivable, and general ledger accounting. The Accounting Supervisor also works closely with the Director of Finance and budget team on various projects including budgeting, auditing, year-end closing, evaluating, and reconciling. Excellent Excel and analyzing skills required. Must be a detail-oriented person with the ability to work independently as well as cooperatively and effectively as a member of the Business Services team and with school staff in their efforts to manage resources effectively.
This position works Monday through Friday, 8 hours per day. Work hours may vary and typically begin between 7:30am and 8:30am, and end between 4:30pm and 5:30pm.
For best consideration, please submit application by November 1, 2024.
Employees (and their families) are eligible for medical, dental, vision, and basic life insurance benefits, as determined by the School Employees Benefit Board (SEBB). Final benefit eligibility to be determined at time of hire. Employees are eligible to enroll in the Department of Retirement Services (DRS) SERS plan (classified employees) or TERS plan (certificated employees), as well as the DRS Deferred Compensation Program.
Employees will receive 12 - 25 days of vacation leave (based on years of school District experience) and 13 paid holidays.
The Olympia School District is committed to increasing the diversity of staff in our schools. Candidates who can contribute to this goal are encouraged to apply and to identify their strengths and experiences in this area.
Job Functions:
1. Major Programmatic Responsibilities (Oversight, Leadership, Policy-level Decision-Making):

• Provide leadership of district accounting operations to ensure integrity as trustees of local, state, and federal funds used in Olympia School District.
• Implement and maintain the school district's accounting system in accordance with the state and district accounting guidance. Ensure legality, accuracy, and timely recording of all financial transactions.

2. Major Operational Responsibilities (Day-to-Day Tasks, Planning, Judgment):

• Assist with functions of budget, payroll, employee benefits, inventory, district receipts, month-end and
  year-end closing journal vouchers, year-end reconciliation processes.
• Audit and monitor various programs including P-card, cash accounts, and grants. Conduct internal
  audits of various funds as needed.
• Act as district grants administrator; manage all grants and grant claiming process. (This position is not
  responsible for writing grant applications.)
• Completion and filing of federal and state reports such as 1099's and unclaimed property. Prepare the
  annual SEFA reporting during year-end closing.
• Maintain specific billing and monitoring, management and oversight of the district's point of sale
  system, and review vouchers prepared by Accounts Payable staff. Oversee school district banking
  including bank deposits and bank reconciliations.
• Over sees the district account code structure in accordance with the state accounting manual; maintains
  the chart of accounts in all systems; train other Business Services leaders as back-up to this function.
• Maintain permissions, filters and routing in district financial systems based on staff assignments and
  organizational accounting principles.
• Supervise building budgets, make initial school budget allocations and fall adjustments, calculate
  carryforward budget adjustments, and support school and depart staff with budget inquiries.
• Work with IT department to troubleshoot technical issues with the business system and to ensure
  accounting processes are performed accurately and efficiently, including the testing process for new
  version upgrades in the Accounting system.

3. Legal & Safety Compliance (Federal, State, District, Collective Bargaining Agreements):

• Maintains current knowledge of rules, legislation, technology, and procedures governing school
  accounting and financial operations. Assists in implementing new legislative and regulatory
  requirements.
• Assist with finance related public records requests.
• Under the direction of the Director of Finance, provide audit requested information to state auditors.

4. Supervision:

• Supervise and coordinate the day-to-day work of accounting staff including accounts payable, accounts
  receivable, banking, credit cards, financial reporting, and general ledger accounting for all funds.

5. Fiscal Analysis and Other Responsibilities:

• Train staff, principals, and administrators on accounting, fiscal reporting and budget monitoring.
• Create and design forms for fiscal processes.
• Improve and/or create tools and processes to support financial analysis or overall finance team
  functions. Recommend new accounting and financial management methods as desirable and necessary.
• Attends training, conferences, vendor presentations, district meetings and other activities as needed for
  professional development.
• Directs, coordinates, or completes special projects as assigned by the Director of Finance or Assistant
  Superintendent and assists in other fiscal endeavors as necessary.

Job Requirements - Qualifications:
KNOWLEDGE OF:
Accounting and School Fiscal Operations
Knowledge of governmental fund accounting, audit and financial reporting. Ability to research, organize, and
present findings to leadership and make sound recommendations.
Spreadsheets & Databases
Ability to utilize spreadsheet and data base programs to retrieve vital information, to track expenditures, and
to provide notification of important events in a timely manner. Demonstrated experience in compiling and
analyzing detailed and complex data into advanced spreadsheets.
School Community
Ability to work collaboratively and productively with district administrators, staff, parents, community
members and students.
Leadership
Leadership style that develops teamwork, motivation and accountability. Ability to effectively evaluate staff and
promote performance growth.
School Board Policies
Knowledge of School Board policies and procedures. Ability to draft and revise policies, procedures, and
processes as necessary. Work with stakeholders in a collaborative approach to policy making.
SKILLS AND ABILITY:

• Interpersonal Skill
• Communications
• Planning and Organizing
• Problem Solving, Judgment, Decisiveness and Analytical Ability
• Leadership, Direction, and Motivation

Minimum Qualifications:
Position requires a Bachelor's degree, which includes 18 quarter or 12 semester hours in accounting, auditing,
or budgeting and two to three years of relevant professional experience. Relevant professional experience may
substitute for education. WASBO School Accounting Series may count toward required accounting credits.
Preferred 3 years supervisory or management experience with demonstrated ability to successfully lead others
to achieve common goals. Experience developing, coaching and evaluating staff, and if necessary
communicating performance improvement plans.
Preferred successful experience working with culturally diverse families and communities or have otherwise
demonstrated a commitment to strengthening engagement of a diverse community and skill in
communicating with diverse populations.
Experience providing professional development to individuals and groups.
Expert in the use of Microsoft Office Software (Excel, Word, PowerPoint) and Google suite of tools (Drive,
Sheets, Docs, Slides, Forms). Demonstrated ability to maintain accurate and complete financial records.
Preferred expert in Skyward Financial Management and Human Resources Systems.
Reports To: Director of Finance
Equal Employment Opportunity:
Olympia School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. Auxiliary aids and services will be provided upon request to individuals with disabilities. The following employee(s) have been designated to handle questions and complaints of alleged discrimination: Title IX Officer - James Whitehead, (360) 596-8545, ; Executive Director of Elementary Education - Autumn Lara, (360) 596-8534, ; Section 504 and ADA Coordinator (Students) - Ken Turcotte, (360) 596-7530, 06/04/24 1997-60 ; ADA Coordinator (Staff) - Starla Hoff, (360) 596-6185, ; Affirmative Action Officer and Civil Rights Compliance Coordinator - Scott Niemann, (360) 596-6185, Address: Knox Administrative Center, 111 Bethel St NE, Olympia, WA 98506.
The Olympia School District will provide reasonable Accommodations to enable persons with disabilities the opportunity to apply for open positions and to participate in District interview procedures. Persons with disabilities or are in need of translation services are asked to notify the Human Resources Office at least three days prior to the date on which the requested accommodation is needed. Human Resources Officer: Voice: (360) 596-6185 or TDD: (360) 596-7537 or FAX: 360-596-6181.