Calex Manufacturing Inc., which was acquired by Murata Power Solutions in 2018, has been in business for more than 50 years, designing and manufacturing DC-DC power converters for automotive, transportation, and industrial applications. In recent years, Calex has been developing products for emerging markets such as drones, autonomous driving, hybrid and electric vehicles, in addition to the legacy products.
Calex is located in beautiful Northern California, approximately 50 miles north of San Jose and 30 miles east of San Francisco. Our corporate facility is in the city of Concord which is within easy commute distance of affordable housing, a rare trait for the Bay Area.
Position Summary
This role is open to full time or part time hours.
This Administrative Assistant will work in our Concord, CA office which is a part of a multicultural global organization. In this role, you will be completing a broad variety of administrative tasks to support the Concord office operations. These administrative tasks include but are not limited to: greeting visitors (including customers and colleagues from other Murata offices worldwide), arranging travel plans and itineraries, arranging catering for meetings and preparing office/company events, and various other administrative tasks to support day-to-day operations and also to support broader operations outside of the Concord office as needed.
Job Duties/Responsibilities
- Greeting Visitors – Be the first point of contact for customers and other visitors, greeting them in a friendly and welcoming manner.
- Provides various administrative support mainly to, but not limited to, the General Administration department. Supports all other departments as needed based upon the review with your manager.
- Travel Arrangements – Once travel request is approved in our travel system (Concur), provide support to book flights, hotels, and other needed accommodations such as car services and rental cars. Provide support to arrange travels for other US and Toronto employees outside of Concord office during the absence of those administrative assistants in MA and Toronto.
- Lead to organize company events including occasional lunch meetings, monthly breakfasts, holiday parties, etc., working together with GA team in MA and Activities Committee.
- Handle various office (facility) management/maintenance tasks including watering plants, providing office snacks, maintaining kitchen, ordering/shopping for supplies, sorting mail, etc.
- Communicate with vendors and local organizations as needed.
- Provide administrative support to Facilities, Manufacturing, Human Resources, and other departments as needed.
- Other responsibilities as assigned.
Experience Required
- Bachelor’s degree or minimum 1-2 years administrative experience.
- Proficiency in Japanese is a plus but not necessary.
- Proficient with Microsoft Office Suite (Word, PowerPoint, and Access) Visio; SharePoint.
- Proven skills and ability to work with a diverse workforce.
- Must be a team player.
- Ability to successfully and effectively handle and complete multiple tasks simultaneously.
Compensation Data
Hourly rate for this role is $21.64/hour - $23.56/hour.
Compensation and Benefits:
Our benefit package is comprehensive and includes Medical Insurance; Dental Insurance; Vision Insurance; 401(K); Flexible Spending Accounts; Paid Vacation/Holidays; Short Term Disability; Long Term Disability; Tuition Reimbursement.
Nearest Major Market: San Francisco
Nearest Secondary Market: Oakland