Executive Assistant & Executive Business Partner to CEO

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Executive Assistant & Executive Business Partner to CEO

Executive Assistant & Executive Business Partner to CEO

In the spirit of collaboration and reinforcing a positive culture, we are seeking a passionate and agile Executive Assistant who will also serve as the Executive Business Partner to our Founder and CEO, Hubert Palan. This role requires you to be onsite at our San Francisco office (333 Bush Street) on Mondays, Tuesdays, and Thursdays, which are our anchor days in the office.

About the Role

As the Executive Assistant & Executive Business Partner, you’ll help build, refine, and deliver best-in-class leadership support. You’ll be responsible for a variety of initiatives that support our CEO's daily business dealings. We’re looking for a positive, empathetic, and optimistic individual who thrives in a fast-paced, sometimes ambiguous environment. A decisive problem solver, organized project manager, and “get it done” person who excels in connecting with people.

Key Responsibilities:

• Calendar Management: Oversee a dynamic and ever-changing calendar, including booking all domestic and international travel (both personal and business).
• Meeting Coordination: Schedule and manage internal and external meetings, including team meetings, departmental off-sites, one-on-ones, speaking engagements, and personal engagements. Keep executive staff meeting minutes and agendas.
• Project Management: Work closely with our CEO to drive cross-functional projects and associated timelines. Facilitate the deliverables on key executive staff projects and manage the tracking and progress of quarterly OKRs.
• Candidate Support: Provide coordination support for candidate interviews as needed.
• Time Management: Handle multiple requests for the Executive’s time, using strong judgment in prioritizing requests.
• Presentation Management: Build and manage board decks and company presentations, collaborating with cross-functional leadership teams for monthly and quarterly All Hands meetings.
• Personal Assistance: Occasionally manage personal projects and errands for our CEO.
• Culture Contribution: Act as a culture-contributor by highlighting and celebrating important team cultural and career moments, such as birthdays, work anniversaries, and special personal life celebrations.
• Adaptability: Thrive in a fast-paced, constantly evolving environment.

About You:

• Education & Experience: BA/BS or equivalent experience, with 5+ years of experience as an Executive Assistant supporting senior executives. Previous experience in Executive Business Management, Chief of Staff, or Project Management roles is essential.
• Skills: Exceptional communication and interpersonal skills, with excellent calendar management capabilities. Proficiency in G Suite, Slack, Notion, Zoom, and Navan is required, or the ability to quickly learn.
• Attributes: A proactive, creative problem solver who can anticipate needs and work with limited supervision. Strong self-starter with the ability to maintain high levels of confidentiality. Able to adapt to ambiguity and work outside normal business hours when necessary.
• Networking: Ability to build strong relationships and a personal network throughout the company, both in-person and remotely.

This is an exciting opportunity for someone looking to make a significant impact by directly supporting our CEO in driving the success of our company. If you are passionate about leadership support and ready to contribute to a thriving culture, we’d love to hear from you!

What’s in it for you?

• Be part of building the world’s first and best Product Platform that fundamentally changes how our industry approaches the craft of Product Management.
• Your customers are going to be the best product teams and minds out there. You will have the opportunity to learn from and advance the work of the best of the best in your field.
• Be a part of a growing and innovative, mission-driven company, with the opportunity to shape the future of our product and customer experience, and to define an entire new market category.
• Collaborate with a talented and passionate team, dedicated to making products that matter, together.

You can look forward to the following benefits:

• Competitive compensation, stock options, company 401k
• A budget for your professional development and ongoing learning
• 1 Volunteer Day per year for you to help causes close to your heart
• 8 weeks of Paternity leave and 12 weeks of Maternity leave
• Mental Wellness Program to support your well-being and self-care
• Company contribution to gym and wellness memberships
• Company contribution and access to best-in-class health benefits and your own Soulmio membership

About Productboard

Productboard exists to help the best product minds out there make products that matter, together. We believe we all deserve to live in a world filled with extraordinary products - products that exceed our expectations in both functionality and delight.

That is why we made our purpose-built and customer-centric product management platform that helps organizations get the right products to market, faster. More than 5,500 companies, including Microsoft, Zoom, Salesforce, and Cartier, use Productboard to understand what users need, prioritize what to build next, and rally everyone around their roadmap.

With offices in San Francisco, Prague, Vancouver, London, Dublin, and Brno, Productboard is backed by leading investors like Tiger Global Management, Dragoneer Investment Group, Index Ventures, Kleiner Perkins, Sequoia Capital, Bessemer Venture Partners, and Credo Ventures.

We are very well funded and financially stable Series D company, with a validated product market fit and a massive future market opportunity.

About our culture

Imagine working in a place where everything matters — most importantly, you. At Productboard, values aren’t just something we like to talk about, they’re something we live and breathe. We believe in creating a work environment where:

• People feel empowered, supported, and included
• Trust and transparency are built into the way we work
• Creativity, curiosity, and continuous improvement are encouraged and nurtured every day

Join colleagues who love what they do and who are invested in their work environment and the future of the company. Help shape our company, culture, and product!

Equal Opportunity Employer Statement

We are an equal opportunity employer and champion equity. It is our aim to help people from all backgrounds, cultures, and groups realize their full potential at Productboard. We do not tolerate any discrimination or harassment based upon gender identity, race, color, religion, age, sexual orientation, non-disqualifying physical or mental disability, national origin, veteran status, or any other bias covered by appropriate law. All aspects of employment, including hiring, training, promotion, and terminations, are based on merit, competence, performance, and business needs. We are committed to an inclusive hiring process and provide all candidates with equal opportunity to demonstrate their abilities. Togetherness is one of our core values, and our Diversity Council helps to ensure that we uphold the values of authenticity, humanity, and diversity to create an environment where every person matters. We are committed to leading by example to drive societal change.