AP Specialist

The Accounts Payable Specialist is responsible for performing accounts payable accounting functions including receiving and matching invoices, account coding, preparation of disbursements, and accounts payable-related record keeping.

Responsibilities:

1. Codes invoices with account/department numbers according to distribution in the general ledger; determines dates for invoices to be paid; keys invoices into computerized accounts payable system.
2. Maintains alphabetical open invoice file for unpaid invoices.
3. On a weekly basis, reviews invoices scheduled for payment, wire transfers, ACH transactions and special check requests with Office Administrator.
4. Prints approved checks, prepares and routes for signature according to check signing authority.
5. Attaches duplicate copy of checks to original invoices, stamps invoices 'Paid' and files in permanent records.
6. Prints, verifies, and maintains accounts payable voucher reports, open/aging reports, disbursement reports, and journals.
7. Receives and answers phone calls from vendors or other departments regarding payment status of invoices.
8. Assists with monthly status reports, and monthly closings.
9. Files, maintains, and distributes accounting documents, records and reports.

Experience:

• 3-4 Years working with Accounts Payable or general accounting experience.