Account Manager - Communications & Operations (Freelance)Job DescriptionAbout UsVirgo Health works for pharmaceutical, biotech, and device companies to inform and educate healthcareprofessionals about the latest developments in clinical research and therapeutic approaches. We leverage ourmeetings, digital, and interactive expertise to understand what's easy and relevant for healthcare professionals toengage with. We tailor our content and design it to offer choice and active participation. Real, relevant, and human.Job OverviewThe Account Manager - Communications & Operations will have an overview of the communications needs acrossmultiple brands/client services teams, using their established communications and logistics skills to drive day-to-dayaccount handling and project and financial management, while providing direction, support, and coaching to themore junior members of the communications team.The Account Manager - Communications & Operations will be expected to expand their industry awareness,communication, and project management skills to identify a global vision for a project or brand based on clients'objectives in an effort to communicate effectively. You should help identify new opportunities, while proactivelychallenging and contributing to client handling activities and playing an increasing role in strategic input.Core ResponsibilitiesAccount Management* Day-to-day management of client projects/client. This role is highly centered in managing all stages ofspeaker bureau contracting for several client brands, as well as advisor contracting for one-off activities.Prior exposure to speaker bureaus and related contracting processes is highly desired, but not requiredo Focus on speaker and field communications across brands and projects for communicationconsistencyo Focus on speaker contracting across brands and projects for communication consistency* Prepare communications packets based on project type and execution of initiatives* Prepare ancillary items for live events and support the QC of data for each itemo Including show file, run of show, name badges, tent cards, breakout room lists, event guidebook,event registration site, etc* Assist in project status calls and taking call notes, and help drive team on delivery of follow-up actions* Assist in agenda preparation, timelines preparation, and timeline management* Prepare project/event trackers with HCP names, demographics, and project-specific data fields. Use trackerfor creation of recipient lists, import them into a letter/communication template, and QC each newdocument to ensure it matches the original data* Track responses in Excel and maintain daily updates to be shared with the team each morning* Prepare internal communications timeline for routing of communications to editorial and creative teamsbefore scheduled deployment date* Manage client initiatives calendar for all outgoing communications to ensure no overlap* Research and booking of venues for client dinners and 1:1 faculty meetings as well as tracking of invitees* Support ad hoc requests such as data analytics of evaluation responses, creation of process outlines andflow of programs documents for P2P field initiatives, and preparation and QCing of faculty area maps basedon data set* Provide junior team with clear and accurate project briefs and delegate workload accordingly* Provide constructive and timely feedback to team* Highlight any training and development needs of the junior team to line managers* Regularly update client on progress and any changes to ongoing account activity* Ensure timely response by team to client inquiries* Ensure all written communication for team adheres to the Virgo house style format and quality standards* Accurately input hours worked into timesheets on SAPClient Activity* Develop and maintain strong relationships with clients through regular contact* Demonstrate a sound understanding of the client's business, industry, competitors, and objectives* Provide strategic counsel to clients, based on knowledge of their business and the market* Develop the ability to effectively manage the client's expectations* Challenge and negotiate with client where appropriate* Identify opportunities for organic growth with existing clientsFinancial Management* Assist senior account team to ensure realistic setting and meeting of client deadlines and budgets* Assist with budgetary control, developing estimates, and accurate invoicing* Track costs to avoid overspendingIndustry Awareness* Continue to develop an understanding of the evolving US healthcare system, applying growing knowledge tothe implementation and development of client and new business programs* Build an in-depth knowledge of the pharmaceutical industry and Virgo environment* Keep updated on new developments within the med ed industry, Virgo's offerings, and other agency activity* Keep updated on the FDA and other regulatory bodies, including GPP, that have an impact on client businessExperience/Skills Required* Proficient in MS Word, Excel, and PowerPoint* Accurate data management across multiple Excel files* Input spreadsheet results into letter/communication template* QCing each document to ensure it matches back to master database* Excellent people management skills* Excellent verbal and written business communication skills* Excellent project and time management skills* Ability to multitask and work under pressure* Ability to use own initiative* Financial management skills* Good negotiating and influencing skills* Excellent editing and quality control skills* Business communications* Follows directionsLevel of Experience* 2-5+ years of account management experience within a healthcare communications and/or logisticscompanyQualification* Bachelor of Arts or Bachelor of Science preferred or of graduate caliberVirgo Characteristics* Team player* Passionate commitment* Professionalism and client focus* Creativity* Embraces change* Self-development* Organized* Self-aware* Coaching* Open communication* Commercial awareness* Integrity* Approachable* Detail focused* AssertiveKey Performance Indicators* Annual performance objectives and performance appraisal* Anecdotal client and supplier feedback* Client retentionSalary Range: $70,000-$105,000Actual compensation offered within the range will depend upon, among other factors: a candidate's skills, qualifications, and experience; actual ranges for current or former employees in the role; and market considerations.Virgo is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.We makeour careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.IPG DXTRA is proud to be an Equal Opportunity/Affirmative Action employer. IPG DXTRA recruits qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status or citizenship status.Minimum Salary: 70000.00 Maximum Salary: 105000.00 Salary Unit: Yearly