Operational Excellence Lead

Shift: 08AM - 5PM
Objectives/Purpose:

• Manage and execute contracts, including Master Service Agreements (MSAs), Statement of Work (SOW), Confidentiality Disclosure Agreements (CDAs), etc., and amendments to these agreements.
• Ensure compliance with Takeda's requirements and policies by managing all quotes from Contract Research Organizations (CROs) and ensuring proper terms and conditions.
• Oversee proper purchase order (PO) approval and management, invoice reconciliation, and accrual reporting related to contracts. Leads contracts and transactions functional team and provides direction for all phases of contract processing, including negotiation and execution of agreements.

Accountabilities (Describe the primary duties and responsibilities of the job. Include only the essential functions of the job. Approximately 5 - 10 bulleted task statements should be identified).

• Liaise with R&D business (requestor) to define the precise nature of goods and/or services required.
• Translate the demand specifications into contractable terms, working with R&D, legal and GREFP staff as appropriate.
• Test contractually defined requirements and call-off arrangements with the original requestor. Understand and execute contracts per category strategies agreed between R&D and procurement.
• Provide qualitative and quantitative input data to External Business Management function regarding the internal service (GREFP) and external supplier service delivery.
• Ensure that all R&D business requirements are clearly defined and documented prior to the creation of contracts.
• Maintain a register of historic demand specifications by contract.
• Act as a bridge between R&D business, legal and GREFP regarding the nature of supplier services provided.
• Support R&D with the contract management and reporting of activities such as MSAs, SOWs, POs, and consulting engagements
• Registers and updates third-party suppliers through Ariba and MDG systems
• Works with Legal, Compliance, Procurement, TBS etc. to ensure appropriate agreements are drafted, negotiated and executed
• Ensure compliance with Takeda's requirements and policies by managing all quotes from Contract Research Organizations (CROs) and ensuring proper terms and conditions and providing guidance to stakeholders about policies and regulations, including but not limited to Procurement Policy, TPRM policy, contract policy, Signature authority Policy, quality requirement (as relevant), Sunshine act (as relevant), SOX requirements
• Oversee proper purchase order (PO) approval and management, invoice reconciliation, and accrual reporting related to contracts.

Dimensions and Aspects:

• Technical/Functional (Line) Expertise (Breadth and depth of knowledge, application, and complexity of technical knowledge)
• Strong understanding of drug discovery and/or development activities in context of line functions and project teams.
• Strong project management skills and demonstrated ability to act independently through complex cross-functional matrices.
• Proactive, resourceful, self-motivated and possesses good interpersonal skills to interact professionally with all levels in the organization.
• Excellent general problem-solving skills and a proven ability to manage multiple projects and to simplify and organize complex tasks.
• Accurate and precise communication skills are necessary with experience of international partnerships with multiple international contributors to individual projects.
• Excellent knowledge of procurement systems (Ariba, MDG, Invoice Track), legal system (Axxerion, templates databases), PowerBI suite, DAS, Smartsheet's.
• Excellent understanding of contracting requirements in line with Takeda policies
• Negotiation skills (internal and external facing)

Leadership (Vision, strategy and business alignment, people management, communication, influencing others, managing change)

• Enterprise level leadership with the ability to inspire, motivate and drive results
• Ability to present complex information clearly and with confidence
• Excellent communicator, able to persuasively convey both ideas and data, verbally and in writing
• Proven skills as an effective team player who can engender credibility and confidence within and outside the company
• Ability to distil complex issues and ideas down to simple comprehensible terms
• Embraces and demonstrates a diversity and inclusion mindset and role models these behaviors for the organization
• Ensures and encourages diversity

Decision-making and Autonomy (The capacity and authority to make organizational decisions, autonomy in decision-making, complexity of decisions, impact of decisions, problem-solving)

• Accountable for decision making and critical thinking
• Provide input to complex decisions that impact the global contract management team, and esca-late when necessary
• Ability to seek diverse input from multiple constituents and stakeholders to drive innovative solutions
• Ability to incorporate feedback and ensure decisions are implemented swiftly to yield flawless execution

Interaction (The span and nature of one's engagement with others when performing one's job, internal and external relationships)

• Effectively navigates the changing external and internal environment and leads others through change by creating and inspiring and engaging workplace
• Effectively represents function in negotiations with the ability to resolve conflict in a constructive manner
• Ability to build strong relationships and collaborate effectively with other Takeda functions

Innovation (The required level of scientific knowledge, knowledge sharing, innovation and risk taking)

• Ability to take risks implementing innovative solutions, accelerating time to market
• Identifies opportunities and anticipates changes in the business landscape through an under-standing and ongoing assessment of the environment affecting the business.
• Role models respect and inclusion, creating a culture that fosters innovation

Complexity (Products managed, mix of businesses, internal and/or external business environment, cultural considerations)

• Ability to work in a global ecosystem (internal and external) with a high degree of complexity
• Ability to see and understand broader, enterprise level perspective.

Education, Behavioral Competencies and Skills: (List the essential and desirable education and competency requirements to perform the primary responsibilities of the job. Any minimum requirements should be noted.)

• Bachelor's degree in science, business administration, Contract Law, or a related field (master's degree preferred).
• Minimum of 3 years of experience in contract management, preferably within the pharmaceutical industry or a similar complex regulatory environment.
• In-depth knowledge of contract law principles and best practices in contract negotiation and drafting.
• Strong understanding of risk management principles as applied to procurement contracts.
• Proven track record of independently accomplishing tasks from initiation through close out, including proactive follow-up with stakeholders to ensure completion
• Knowledge and comfortable with information technology applications including but not limited to Ariba, ServiceNow and Microsoft Office, including PowerPoint, Excel, Word, and SharePoint
• Understanding of Healthcare Compliance, including U.S. Federal Sunshine Act, and general contracting processes and systems
• Ability to effectively manage projects and contracts in a global matrix/team environment
• Exceptional organization and communication skills
• Comfortable working in a fast-paced environment