Organizational Structure:
Department: Operations
Reports To: HR Manager / General Manager
Supervision: none
Pay Structure: Hourly, Paid Bi-weekly
Who are we looking for?
Are you someone who values teamwork, takes ownership of your role, and is passionate about serving our guests with warmth and hospitality? Shamin Hotels invites you to join our team! Whether you're greeting guests with a friendly smile, assisting them with their needs, or going the extra mile to ensure their stay is nothing short of perfect, your dedication to service excellence will shine through in everything you do. We are seeking candidates with a wide variety of knowledge, skills, and experiences to contribute to our continued success. Whether you're a seasoned professional or just starting your career, we have opportunities for you to grow and excel with us!
Why Should You Work for Shamin Hotels?
Amazing Benefits! In addition to competitive pay, we offer a range of benefits for full-time associates, including health, dental, vision, accident and short and long term disability insurance, pet insurance, gym membership discounts, Paid time off, Paid holidays, Shamin Perk discounts on tickets, rental cars and attractions, footwear discounts, 401K plan with company match, employee discounts at our branded hotels and more!
Endless Opportunities! With over 70 hotels in our portfolio and plans for further expansion, there are endless opportunities for growth and advancement at Shamin Hotels. Whether you're interested in front-line operations, corporate management, or hotel development, we have opportunities for you to shine.
Advancement! We're proud of our track record of promoting from within. At Shamin Hotels, we're committed to nurturing talent and providing opportunities for our employees to thrive. Join us and be part of a company where your potential is limited only by your ambition. We look forward to welcoming you to the Shamin Hotels family!
How to Apply:
If you are passionate about hospitality and ready to embark on a rewarding career with Shamin Hotels, we want to hear from you! Please apply here:
Enter the job title and location and apply!
Job Title: HR Coordinator
Job Overview
The HR Coordinator plays a critical role in supporting the Human Resources department by coordinating various HR functions, including recruitment, onboarding, employee record-keeping, benefits administration, and employee relations. The HR Coordinator ensures that HR processes run smoothly, providing administrative support and acting as a point of contact for employees with HR-related inquiries. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.
Key Responsibilities
1. Recruitment & Onboarding
Assist in Recruitment: Support the recruitment process by posting job openings, screening resumes, and scheduling interviews.
Candidate Communication: Communicate with candidates throughout the hiring process, ensuring a positive candidate experience.
New Hire Paperwork: Facilitate the completion of pre-employment paperwork, background checks, and reference checks.
New Hire Orientation: Organize and conduct new hire orientation and ensure a smooth onboarding process for new employees, including training schedules and introductions to relevant departments.
2. Employee Record-Keeping
Maintain HR Databases: Update and maintain employee records in HR systems, ensuring that information is accurate and up to date.
Personnel File Management: Create and manage personnel files, ensuring that they are complete and compliant with company policies and legal requirements.
Track Employee Information: Monitor employee attendance, vacation, sick leave, and other HR-related data to ensure accurate records.
3. Benefits Administration
Coordinate Benefits Enrollment: Assist employees with the benefits enrollment process, including medical, dental, retirement, and other programs.
Benefits Questions: Serve as the point of contact for employee inquiries regarding benefit options, eligibility, and claims processes.
Support Open Enrollment: Assist with the open enrollment process, helping employees understand their benefits options and ensuring all paperwork is completed on time.
4. Employee Relations & Support
Serve as Employee Liaison: Provide support to employees by answering HR-related questions and addressing concerns regarding policies, benefits, or workplace issues.
Employee Communication: Assist in drafting and distributing internal communications related to HR policies, company updates, and employee programs.
Assist with Employee Engagement: Help coordinate employee engagement initiatives such as team-building activities, recognition programs, and wellness initiatives.
5. Compliance & Legal Requirements
Ensure Compliance: Ensure HR practices comply with local, state, and federal laws and regulations, such as employment law, labor standards, and workplace safety regulations.
Prepare Reports: Generate reports related to employee data, such as turnover rates, absenteeism, and other key HR metrics.
Assist with Audits: Support HR audits by preparing necessary documentation and reports to ensure compliance with legal and regulatory requirements.
6. Administrative Support
General Administrative Duties: Perform administrative tasks such as answering phones, filing, scanning documents, and handling mail.
Schedule Meetings & Interviews: Assist in scheduling and organizing meetings, interviews, and training sessions for the HR department.
Support Payroll Processing: Assist with the processing of payroll by gathering timesheet data and ensuring accurate employee information.
7. Learning & Development
Training Coordination: Assist in the planning and scheduling of employee training and development programs, including maintaining training records.
Track Training Completion: Monitor training compliance and track employees' completion of required certifications or courses.
8. HR Project Support
HR Initiatives: Assist with the implementation of new HR programs and initiatives, such as diversity and inclusion efforts or wellness programs.
Special Projects: Participate in special projects as assigned by the HR Manager or Director, contributing to the overall improvement of HR processes and employee experience.
Qualifications & Skills
Education: Bachelor's degree in human resources, business administration, or a related field preferred.
Experience:1-2 years of experience in an HR or administrative role is preferred.
Familiarity with HR software systems (e.g., ADP, Workday, BambooHR) and Microsoft Office Suite (Word, Excel, PowerPoint).
Skills:Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple tasks and prioritize workload in a fast-paced environment.
Discretion and the ability to handle confidential information with professionalism.
A customer service-oriented mindset with a willingness to assist employees and provide support.
Problem-solving abilities and a proactive approach to addressing HR issues.
Key Performance Indicators (KPIs)
Timely and accurate processing of employee paperwork, benefits enrollment, and payroll data.
Employee satisfaction with HR support and responses to inquiries.
Successful coordination of recruitment efforts, including scheduling and communication with candidates.
Compliance with legal and regulatory requirements in HR practices.
Positive feedback from the HR team on administrative support and coordination efforts.
Work Environment
The HR Coordinator typically works in an office environment, interacting with employees, managers, and external candidates. The role may require occasional participation in offsite events, such as job fairs or training sessions. The HR Coordinator often works regular business hours, but additional hours may be required during busy periods, such as during recruitment drives or open enrollment.
Top Requirements:
• Team Up: Be Golden, Collaborate and Help Others Succeed.
• Own It: Be a role model, Embrace Responsibility and Keep Learning.
• Passionately Serve: Be Positive, Care Deeply and Create Memories.
Qualifications:
• High school diploma, GED certification or equivalent experience preferred.
• Bachelor's Degree, and/or equivalent experience in a hotel or related field preferred.
• Must have basic Reading, Writing, and Math skills.
• 1-2 years of HR or administrative experience preferred
• Customer Service Skills required.
• Financial management skills required.
• Brand systems knowledge preferred
About Us:
Founded in 1979, Shamin Hotels is an award-winning hospitality organization with over 9,000 rooms in 76 properties. It is recognized as the largest hotel owner and operator throughout Virginia, as well as one of the top ten hotel owners in the country. Deeply rooted at the forefront of the hospitality industry, Shamin Hotels has assembled a portfolio that spans multiple renowned brands, reflecting its commitment to developing experiential accommodations across many market segments while providing extraordinary experiences for a wide range of guests as well as growth opportunities for its associates. For additional information, please visit
Apply Here!:
Shamin Hotels is an equal opportunity employer and welcomes applications from individuals of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted.