Administrative Associate

Job Title
Administrative Associate
Functional Title
Administrative Professional
Location
Los Angeles - Los Angeles Air Force Base, CA US (Primary)
Education
Bachelor's Level Degree
Job Type
Full-time
Job Description

• Administrative support will require routine administrative tasks as necessary to ensure the proper function of the office including, but not limited to, answering phones, greeting visitors, arranging, and administratively preparing for meetings, both in person and virtually.
• Prepare documents in an appropriate format to meet DoD and U.S. Space Force requirements up to Secret classification including, but not limited to staff packages, Task Management Tool (TMT) taskings, reports, talking papers, staff studies, briefings, agendas, reports, point papers/white papers, meeting slides, etc.
• Serve as the primary workflow in coordinating, consolidating, analyzing, distributing, and monitoring action items, suspenses, and responses using the currently designated TMT. Must also be proficient in Microsoft tools for daily tracking of local taskers (up to and including Secret classification).
• Track meeting action items from all assigned meetings and report daily status of tasks and assignments completion to the Government.
• Personnel shall have the ability to communicate both orally and in writing clearly, concisely, and with technical accuracy.
• Ensure all assigned locations are secure at the end of the day, all unnecessary power devices are shut down, printers are filled with paper, and ensure that rooms are free of trash, clutter, meeting materials, etc.
• Ensure safeguarding and proper record keeping of all work performed. All work shall be maintained on Government servers including non-classified materials on the Electronic Filing Plan (EFP) or for classified materials within Government approved safes or filing cabinets in an accessible location to Government personnel.
• Ensure doors are locked at the end of the day. Must be physically present in their assigned office during duty hours.
• Provide inspection support. This requires inspection across SSC/LA AFB and requires attention to detail, flexibility, and clear communication skills.
• Conduct, and oversee on-site visits to validate programs and processes, validate Management Internal Control Toolset (MICT) self-assessment communications, annotate findings and compile data, analysis and trend reports.

Job Requirements
Minimum/General Experience: 3-10 years demonstrated experience in related fields
Required Education : BA/BS Degree
Clearance: Secret
Salary information below is a general guide only. Salaries are commensurate with experience and qualifications, as well as business and market considerations.
Salary Range: $115,000-$135,000
WORK, PHYSICAL AND MENTAL REQUIREMENTS *
Please see standard Work, Physical and Mental Requirements for all Quantech roles.
Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.
Physical Demands This is largely a sedentary role mostly sitting; however, some filing maybe required . This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs.
Mental Demands: Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.
We hire military.
Security clearance required
SECRET
Travel