Project Accounting Coordinator

Project Accounting Coordinator

Location: On-site – Chicago, IL, New York, NY, Plano, TX, Tampa, FL

Estimated total compensation for this position: 55,000.00 – 65,000.00 USD per year

Basic Job Duties

• Demonstrate proficiency in the use and application of all Project Development Services (PDS) technology in support of regional platform.
• Strong accounting and analytic skills.
• Comply with all JLL policies and procedures, including but not limited to ethics and business practice.
• Support data accuracy by monitoring and reviewing overall Project Health, Project Closeout Tracker & Project Stales reports, update data as required.
• Support the adherence of vendor agreements as it related to fees and process.
• Attend all required trainings for JLL and Client.
• Weekly/Bi-weekly touchpoint with Project Manager (PM) to ensure administrative and financial responsibilities are aligned.
• Support assigned projects from initiate to closeout.
• Create, review, and send Commitments (Purchase Orders/PO) and Vendor Change Requests (Change Orders/CO) out to vendors for signature, secure and save executed copies in client software per Folder Structure.
• Manage cradle to grave all vendor invoices and application for payments, inclusive of issues resolutions and tracking to payment.
• Manage/Track follow through on all transactions within client-based software from Budget, Commitment, Change Control, Change Order, and Invoicing to ensure workflows are completed within 48 hours of receipt request.
• Willingness to raise your hand for additional stretch assignments or growth opportunities on consistent basis.

Administrative Duties

• Reporting / Data Accuracy tracking and follow up, including assisting peers as needed.
• Document Management.
• Project Record data management and project accuracy.
• Onboard Champion for incoming peers as needed.
• Review and or escalation of Quick Reference Guide (QRG)’s, training materials, or videos if process changes are found.

Financial Duties

• Client based financial responsibilities include processing of Budget Request, Commitment, Change Event, Change Order and Progress Invoice.
• Review of all waivers of lien and affidavits including subcontractor waivers.
• Aging report tracking for Vendor invoices.
• Invoice escalation as needed to expedite invoice approvals for lien or other.
• Payment status tracking for vendors as requested.

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays