Company:
Carlsbad Unified School District
Location: Carlsbad
Closing Date: 09/11/2024
Hours: Full Time
Type: Permanent
Job Requirements / Description
Salary : $55,182.40 - $67,080.00 Annually
Location : Carlsbad, CA
Job Type: Full Time, 12 Months
Job Number: 24-3596
Department: Fiscal Services/Payroll
Opening Date: 11/04/2024
Closing Date: 12/1/2024 4:00 PM Pacific
Position Details
This is an open and promotional recruitment to establish an eligibility list to fill the current vacant position. The eligibility list will also be used for to fill any vacancies which may occur within a period of one year, or until the eligibility list is depleted. The current vacancy works 8 hours per day, 12 months a year.
The recruitment process will consist of a written examination and a structured interview.
BASIC FUNCTION:
Under the direction of the Director-Fiscal Services, perform a variety of technical payroll accounting duties to assure District employees are paid in an accurate and timely manner; prepare, process, maintain and assure accuracy of a variety of employee payroll and benefits information, forms, documents, records and reports.
Essential Duties and Knowledge, Skills, and Abilities
ESSENTIAL DUTIES:
Perform a variety of technical payroll accounting duties to assure District employees are paid in an accurate and timely manner; receive, review, verify and process various payroll records and documents; calculate a variety of payroll-related data.
Process hourly and salaried payroll as assigned; receive and audit employee timesheets and related documents; input, code and adjust time sheet information including deductions and contributions into an assigned computer system.
Establish and maintain detailed permanent payroll records for District personnel; process, input and update a variety of data including pay rates, deductions, benefits, work sites, contributions, tax withholdings, position changes, vacation and sick leave, employee status and other information.
Serve as a technical resource to employees concerning employee benefits and payroll functions; respond to inquiries and provide technical information concerning related deductions, taxes, paychecks, contributions, forms, transactions, requirements, practices, policies and procedures.
Receive, process and prepare insurance billings for payment; issue, distribute and verify accuracy of insurance vendor payments; compare and reconcile insurance billings with benefits records and reports and audit for accuracy; identify discrepancies and make adjustments as appropriate.
Research, compile, prepare and revise payroll and benefits data; prepare and maintain a variety of financial and statistical records, statements and reports related to payroll, benefits, employees, vendors, income, payments and assigned activities.
Enroll, add and delete employees to and from various benefit plans; compile, assemble and disseminate enrollment packets and benefits options notifications; prepare, distribute, collect, review, prepare, process and evaluate employee benefits forms and applications; process benefit adjustments.
Input, code and update a variety of financial and statistical data in an assigned computer system; establish and maintain various automated records and files; initiate queries, develop spreadsheets and generate a variety of computerized reports and statements; assure accuracy of input and output data.
Compile, calculate and reconcile billings for medical, dental, vision and other benefits for active and retired employees; collect, process and follow up on active, former and retired employee insurance payments; prepare and distribute deposits.
Balance, audit, reconcile and adjust various payroll and benefits funds and accounts compare and reconcile forms, statements, records, reports and other financial documents; identify, investigate and resolve financial issues, errors and discrepancies.
Communicate with District personnel and outside agencies to exchange information and resolve issues or concerns; verify employment for outside agencies as requested.
Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software.
Process and update employee records with direct deposit information as requested; process special payroll and benefits transactions such as corrections, changes, adjustments, reimbursements and retroactive payments as needed.
OTHER DUTIES:
Perform related duties as assigned.
KNOWLEDGE OF:
Principles and techniques involved in payroll preparation and processing.
Methods, procedures and terminology used in technical accounting work.
Financial and statistical record-keeping techniques.
Employee benefit packages and insurance programs.
Preparation of financial statements and comprehensive accounting reports.
Tax withholding, voluntary deductions and employee benefits in relation to payroll.
Verification and processing of payroll records and reports.
Payroll and employee benefits policies and procedures.
Data control procedures and data entry operations.
Modern office practices, procedures and equipment.
Operation of a computer and assigned software.
Oral and written communication skills.
Interpersonal skills including tact, patience and courtesy.
Arithmetic computations.
ABILITY TO:
Perform a variety of technical payroll accounting duties to assure classified and certificated employees are paid in an accurate and timely manner.
Review, prepare, process and evaluate various payroll and benefits forms and applications.
Maintain accurate financial and statistical records.
Prepare and evaluate comprehensive accounting reports and statements.
Monitor, audit, adjust and reconcile payroll and benefits data.
Review, process, evaluate and verify a variety of financial information.
Identify, investigate and resolve financial errors and discrepancies.
Process employee time information and related documents for payrolls.
Serve as a technical resource concerning payroll and benefits functions.
Reconcile insurance billings and collect and arrange for payments.
Compare numbers and detect errors efficiently.
Learn, interpret, apply and explain laws, codes, rules, regulations, policies and procedures.
Learn policies and objectives of assigned programs and activities.
Operate standard office equipment including a computer and assigned software.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and time lines.
Perform arithmetic calculations quickly and accurately.
Entrance Qualifications
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school supplemented by college-level course work in accounting or related field, and two years increasingly responsible experience processing employee payroll.
Selection Process/Additional Information
Candidates who meet the minimum requirements, as demonstrated in their application materials, will be required to successfully complete a competitive testing process to measure the knowledge, skills and abilities necessary to perform the essential functions of the job, which may consist of a written examination, a training and experience evaluation, a performance evaluation, and/ or structured oral interviews. The candidates achieving the top three ranks of the appropriate eligibility list will be referred for a final selection interview. The Eligibility List resulting from this examination may be used to fill vacancies in related job classifications for which no Eligibility List exists (Ed Code 45272).
Carlsbad Unified School District is an Equal Opportunity Employer.
Carlsbad Unified School District aspires for our staff to reflect the rich diversity of our students
Pay Increases: New classified employees are typically placed on the first step of the assigned salary range. Step increases occur annually until Step 5 is reached, after which longevity steps are allocated in accordance with years of service.
Benefits: Employees working 4 hours per day or more will be provided an option of Anthem Blue Cross HMO or Kaiser health benefits, as well as Delta Dental and EyeMed Vision benefits; employee contribution amounts are shared with the District and vary depending on number of hours worked per day. (Employees may opt out of medical, dental and vision insurance but may require to provide proof of other health coverage.) The district also pays into a life insurance policy for all employees who work at least 4 hours per day. Additional options for life insurance and disability insurance are available.
Vacation: New employees earn vacation time on a basis of 1 day for each month in paid status, resulting in up to 12 days of vacation time per year, prorated based on months worked per year. Employees with years of longevity may earn up to 25 days of vacation time per year, prorated based on months worked per year.
Holidays: Employees are allocated up to 15 scheduled holidays and 2 floating holidays per year; holidays are prorated based on months worked per year.
Sick and Personal Necessity: Employees earn sick leave on a basis of 1 day for each month in paid status, resulting in up to 12 days of sick time per year. Employees may use up to 7 days of their sick leave balance each year for personal necessity purposes.
Retirement: Retirement: Employees working 4 or more hours per day and those already contributing to CalPERS will be automatically enrolled into CalPERS upon hire. The District's CalPERS formula is 2% at 55 for employees enrolled with CalPERS prior to 12/31/2012 and 2% at 62 for employees who have already or will enroll into CalPERS as of 01/01/2013 or afterward. Employees working less than 4 hours per day will be included in an alternative retirement plan based on the use of pretax contributions.
Please visit the Carlsbad Unified School District website to view details regarding salary schedules, employees benefits, an electronic copy of the LIUNA Classified Union Handbook, and an electronic copy of the Personnel Commission Rules.
01
I understand that in order for my application to receive every consideration in the selection process, I must complete the following supplemental questionnaire for this position. The information I provide will be reviewed and used to determine my eligibility to move forward in the selection process. Unanswered questions, incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do not refer to a resume or other documentation in lieu of completing the employment history section or responding to the supplemental questions; they will not be reviewed or considered. If the supplemental question is not applicable, please indicate N/A. I have read and understand the above instructions regarding supplemental questions.
Please be sure to answer the questions as truthfully and accurately as possible. Your responses to these questions may be assessed in subsequent examination parts, and any sign of deliberate misinformation or intentional exaggeration will result in disqualification from the examination process and a possible bar from future employment opportunities with the Carlsbad Unified School District.
I have read and understand the instructions above and hereby certify the accuracy of the information I am providing.
03
Please provide a written response of 200 to 500 words to each of the following questions. Your responses will be evaluated by a panel of qualified, objective raters as a weighted test part. I have read and understand the above statements.
04
This position requires graduation from high school supplemented by college-level course work in accounting or related field and two years increasingly responsible experience processing employee payroll. Please describe how you meet or exceed these requirements.
Do not copy and paste your resume.
05
Describe any experience or knowledge you have using accounting, payroll, and other software programs, including Microsoft Office programs. Be sure to include any specific duties you have performed relative to these systems, as well as the number of months and/or years of experience you possess. Be sure to include the name of the organization(s) you worked for while conducting these duties, along with your title and dates of employment. If you do not have this type of experience, please type N/A.
06
Describe your experience performing accounting-related duties such as accounts payable and/or receivable, reconciliations, and audits. Be sure to include the name of the organization(s) you worked for while conducting these duties, along with your title and dates of employment. If you do not have this type of experience, please type N/A.
07
Describe any experience or knowledge you have relating to employee benefit payroll deductions, insurance vendor reconciliations, and benefit changes and adjustments. Be sure to include the name of the organization(s) you worked for while conducting these duties, along with your title and dates of employment. If you do not have this type of experience, please type N/A.
08
Describe any experience or knowledge you have obtained relating to interpreting laws, rules, employee bargaining unit agreements, and so on (ex. IRS guidelines, Education Code) to establish a policy or practice. Be sure to include the name of the organization(s) you worked for while conducting these duties, along with your title and dates of employment. If you do not have this type of experience, please type N/A.
Required Question
Location : Carlsbad, CA
Job Type: Full Time, 12 Months
Job Number: 24-3596
Department: Fiscal Services/Payroll
Opening Date: 11/04/2024
Closing Date: 12/1/2024 4:00 PM Pacific
Position Details
This is an open and promotional recruitment to establish an eligibility list to fill the current vacant position. The eligibility list will also be used for to fill any vacancies which may occur within a period of one year, or until the eligibility list is depleted. The current vacancy works 8 hours per day, 12 months a year.
The recruitment process will consist of a written examination and a structured interview.
BASIC FUNCTION:
Under the direction of the Director-Fiscal Services, perform a variety of technical payroll accounting duties to assure District employees are paid in an accurate and timely manner; prepare, process, maintain and assure accuracy of a variety of employee payroll and benefits information, forms, documents, records and reports.
Essential Duties and Knowledge, Skills, and Abilities
ESSENTIAL DUTIES:
Perform a variety of technical payroll accounting duties to assure District employees are paid in an accurate and timely manner; receive, review, verify and process various payroll records and documents; calculate a variety of payroll-related data.
Process hourly and salaried payroll as assigned; receive and audit employee timesheets and related documents; input, code and adjust time sheet information including deductions and contributions into an assigned computer system.
Establish and maintain detailed permanent payroll records for District personnel; process, input and update a variety of data including pay rates, deductions, benefits, work sites, contributions, tax withholdings, position changes, vacation and sick leave, employee status and other information.
Serve as a technical resource to employees concerning employee benefits and payroll functions; respond to inquiries and provide technical information concerning related deductions, taxes, paychecks, contributions, forms, transactions, requirements, practices, policies and procedures.
Receive, process and prepare insurance billings for payment; issue, distribute and verify accuracy of insurance vendor payments; compare and reconcile insurance billings with benefits records and reports and audit for accuracy; identify discrepancies and make adjustments as appropriate.
Research, compile, prepare and revise payroll and benefits data; prepare and maintain a variety of financial and statistical records, statements and reports related to payroll, benefits, employees, vendors, income, payments and assigned activities.
Enroll, add and delete employees to and from various benefit plans; compile, assemble and disseminate enrollment packets and benefits options notifications; prepare, distribute, collect, review, prepare, process and evaluate employee benefits forms and applications; process benefit adjustments.
Input, code and update a variety of financial and statistical data in an assigned computer system; establish and maintain various automated records and files; initiate queries, develop spreadsheets and generate a variety of computerized reports and statements; assure accuracy of input and output data.
Compile, calculate and reconcile billings for medical, dental, vision and other benefits for active and retired employees; collect, process and follow up on active, former and retired employee insurance payments; prepare and distribute deposits.
Balance, audit, reconcile and adjust various payroll and benefits funds and accounts compare and reconcile forms, statements, records, reports and other financial documents; identify, investigate and resolve financial issues, errors and discrepancies.
Communicate with District personnel and outside agencies to exchange information and resolve issues or concerns; verify employment for outside agencies as requested.
Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software.
Process and update employee records with direct deposit information as requested; process special payroll and benefits transactions such as corrections, changes, adjustments, reimbursements and retroactive payments as needed.
OTHER DUTIES:
Perform related duties as assigned.
KNOWLEDGE OF:
Principles and techniques involved in payroll preparation and processing.
Methods, procedures and terminology used in technical accounting work.
Financial and statistical record-keeping techniques.
Employee benefit packages and insurance programs.
Preparation of financial statements and comprehensive accounting reports.
Tax withholding, voluntary deductions and employee benefits in relation to payroll.
Verification and processing of payroll records and reports.
Payroll and employee benefits policies and procedures.
Data control procedures and data entry operations.
Modern office practices, procedures and equipment.
Operation of a computer and assigned software.
Oral and written communication skills.
Interpersonal skills including tact, patience and courtesy.
Arithmetic computations.
ABILITY TO:
Perform a variety of technical payroll accounting duties to assure classified and certificated employees are paid in an accurate and timely manner.
Review, prepare, process and evaluate various payroll and benefits forms and applications.
Maintain accurate financial and statistical records.
Prepare and evaluate comprehensive accounting reports and statements.
Monitor, audit, adjust and reconcile payroll and benefits data.
Review, process, evaluate and verify a variety of financial information.
Identify, investigate and resolve financial errors and discrepancies.
Process employee time information and related documents for payrolls.
Serve as a technical resource concerning payroll and benefits functions.
Reconcile insurance billings and collect and arrange for payments.
Compare numbers and detect errors efficiently.
Learn, interpret, apply and explain laws, codes, rules, regulations, policies and procedures.
Learn policies and objectives of assigned programs and activities.
Operate standard office equipment including a computer and assigned software.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and time lines.
Perform arithmetic calculations quickly and accurately.
Entrance Qualifications
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school supplemented by college-level course work in accounting or related field, and two years increasingly responsible experience processing employee payroll.
Selection Process/Additional Information
Candidates who meet the minimum requirements, as demonstrated in their application materials, will be required to successfully complete a competitive testing process to measure the knowledge, skills and abilities necessary to perform the essential functions of the job, which may consist of a written examination, a training and experience evaluation, a performance evaluation, and/ or structured oral interviews. The candidates achieving the top three ranks of the appropriate eligibility list will be referred for a final selection interview. The Eligibility List resulting from this examination may be used to fill vacancies in related job classifications for which no Eligibility List exists (Ed Code 45272).
Carlsbad Unified School District is an Equal Opportunity Employer.
Carlsbad Unified School District aspires for our staff to reflect the rich diversity of our students
Pay Increases: New classified employees are typically placed on the first step of the assigned salary range. Step increases occur annually until Step 5 is reached, after which longevity steps are allocated in accordance with years of service.
Benefits: Employees working 4 hours per day or more will be provided an option of Anthem Blue Cross HMO or Kaiser health benefits, as well as Delta Dental and EyeMed Vision benefits; employee contribution amounts are shared with the District and vary depending on number of hours worked per day. (Employees may opt out of medical, dental and vision insurance but may require to provide proof of other health coverage.) The district also pays into a life insurance policy for all employees who work at least 4 hours per day. Additional options for life insurance and disability insurance are available.
Vacation: New employees earn vacation time on a basis of 1 day for each month in paid status, resulting in up to 12 days of vacation time per year, prorated based on months worked per year. Employees with years of longevity may earn up to 25 days of vacation time per year, prorated based on months worked per year.
Holidays: Employees are allocated up to 15 scheduled holidays and 2 floating holidays per year; holidays are prorated based on months worked per year.
Sick and Personal Necessity: Employees earn sick leave on a basis of 1 day for each month in paid status, resulting in up to 12 days of sick time per year. Employees may use up to 7 days of their sick leave balance each year for personal necessity purposes.
Retirement: Retirement: Employees working 4 or more hours per day and those already contributing to CalPERS will be automatically enrolled into CalPERS upon hire. The District's CalPERS formula is 2% at 55 for employees enrolled with CalPERS prior to 12/31/2012 and 2% at 62 for employees who have already or will enroll into CalPERS as of 01/01/2013 or afterward. Employees working less than 4 hours per day will be included in an alternative retirement plan based on the use of pretax contributions.
Please visit the Carlsbad Unified School District website to view details regarding salary schedules, employees benefits, an electronic copy of the LIUNA Classified Union Handbook, and an electronic copy of the Personnel Commission Rules.
01
I understand that in order for my application to receive every consideration in the selection process, I must complete the following supplemental questionnaire for this position. The information I provide will be reviewed and used to determine my eligibility to move forward in the selection process. Unanswered questions, incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do not refer to a resume or other documentation in lieu of completing the employment history section or responding to the supplemental questions; they will not be reviewed or considered. If the supplemental question is not applicable, please indicate N/A. I have read and understand the above instructions regarding supplemental questions.
- Yes
- No
Please be sure to answer the questions as truthfully and accurately as possible. Your responses to these questions may be assessed in subsequent examination parts, and any sign of deliberate misinformation or intentional exaggeration will result in disqualification from the examination process and a possible bar from future employment opportunities with the Carlsbad Unified School District.
I have read and understand the instructions above and hereby certify the accuracy of the information I am providing.
- Yes
- No
03
Please provide a written response of 200 to 500 words to each of the following questions. Your responses will be evaluated by a panel of qualified, objective raters as a weighted test part. I have read and understand the above statements.
- Yes
- No
04
This position requires graduation from high school supplemented by college-level course work in accounting or related field and two years increasingly responsible experience processing employee payroll. Please describe how you meet or exceed these requirements.
Do not copy and paste your resume.
05
Describe any experience or knowledge you have using accounting, payroll, and other software programs, including Microsoft Office programs. Be sure to include any specific duties you have performed relative to these systems, as well as the number of months and/or years of experience you possess. Be sure to include the name of the organization(s) you worked for while conducting these duties, along with your title and dates of employment. If you do not have this type of experience, please type N/A.
06
Describe your experience performing accounting-related duties such as accounts payable and/or receivable, reconciliations, and audits. Be sure to include the name of the organization(s) you worked for while conducting these duties, along with your title and dates of employment. If you do not have this type of experience, please type N/A.
07
Describe any experience or knowledge you have relating to employee benefit payroll deductions, insurance vendor reconciliations, and benefit changes and adjustments. Be sure to include the name of the organization(s) you worked for while conducting these duties, along with your title and dates of employment. If you do not have this type of experience, please type N/A.
08
Describe any experience or knowledge you have obtained relating to interpreting laws, rules, employee bargaining unit agreements, and so on (ex. IRS guidelines, Education Code) to establish a policy or practice. Be sure to include the name of the organization(s) you worked for while conducting these duties, along with your title and dates of employment. If you do not have this type of experience, please type N/A.
Required Question
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Carlsbad Unified School District