Contracts and Grants Analyst 3
Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Research and Development
Salary: $66,500 - $118,300
Full/Part Time: Full-time (100%)
Organization: Research & Economic Development
Department: Research & Economic Dvlpmt
Application Deadline: Open Until Filled
Position Information:
Under the general direction of the Chief Financial and Administrative Officer (CFAO), the Contracts and Grants Analyst provides high level administrative and technical support for the contract and grant submission process and post-award fund administration for assigned Principal Investigators within the RED Research Centers and other units under Research and Economic Development (RED). The incumbent will be responsible for supporting proposals and awards of diverse scope, will perform high-level budget/resource analyses and prepare monthly financial reports for principal investigators utilizing campus financial systems. The Contracts and Grants Analyst will provide support to the unit(s) by conducting monthly ledger reconciliations, processing financial transactions using UCR systems, proactively resolving issues, and providing post-award support for extramural fund sources for the unit. In addition, the incumbent will support with general RED Research Centers reporting needs.
The hiring department can recruit and fill this role at different levels within the position classification series. This position is posted here as a Contracts and Grants Analyst 3 (job #34020046) and a Contracts and Grants Analyst 4 (job #34018978). Applicants are encouraged to review all three positions to determine the best match for their skills and experience. All applicants will be assessed based on the minimum requirements for the level(s) for which they applied. If you wish to be considered in multiple pools or are unsure, please apply for all positions.
Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.
As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
Requirements:
- Educational Requirements:
- Bachelor's degree in related area and/or equivalent experience/training. Required
- Experience Requirements:
- 4 - 7 years of related experience. Required
- Experience supporting the submission of contract and grant proposals. Required
- Experience processing financial transactions. Required
- Experience providing post-award support for contract and grant awards. Required
- Experience using UCR financial and administrative systems. Preferred
- Special Conditions:
- Occasional travel for university related business meetings, conferences and/or professional development. Preferred
Minimum Requirements:
- Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
- Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
- Maintains current knowledge of compliance regulations in all areas of research administration.
- Ability to manage significant volume of transactions.
- Ability to perform complex financial analysis and customized reporting.
- Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
- Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
- Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
- Demonstrated knowledge of effective grant funding processes, procedures and techniques.
- Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor's guidelines.
- Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
Additional Information:
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens in the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
Job Description Details:
General Information
Job Title: RSCH ADM 3
Job Code: 006206
Grade: 21
Department Head: Laura Manor
Supervisor: Laura Manor
Generic Scope: Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.
Custom Scope: Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and/or multiple sub-awards. Guides less experienced staff.
Department Custom Scope: Under the general direction of the Chief Financial and Administrative Officer (CFAO), the Contracts and Grants Analyst provides high level administrative and technical support for the contract and grant submission process and post-award fund administration for assigned Principal Investigators within the RED Research Centers and other units under Research and Economic Development (RED). The incumbent will be responsible for supporting proposals and awards of diverse scope, will perform high-level budget/resource analyses and prepare monthly financial reports for principal investigators utilizing campus financial systems. The Contracts and Grants Analyst will provide support to the unit(s) by conducting monthly ledger reconciliations, processing financial transactions using UCR systems, proactively resolving issues, and providing post-award support for extramural fund sources for the unit. In addition, the incumbent will support with general RED Research Centers reporting needs.
Key Responsibilities:
- Coordinates and implements budget allocations, conceives of and maintains chart of accounts or other data management tools, and related business processes. Prepares journal entries, maintains and reconciles ledger accounts. Participates in gathering data from the general ledger for the collection of information for UBIT, preparing summary schedules, and either answering questions from departments or coordinating getting answers.
- Provides post-award financial administration and management for research funds in accordance with organization policy and agency requirements.
- Provides guidance and counsel on complex research administration matters, including compliance regulations, to principal investigators and department administrators.
- Applies professional knowledge/experience to prepare, review and/or approve financial transactions.
- (DR): Prepares complex proposal budgets and support documents that are required by proposal guidelines.
- Coordinates proposal submissions.
- Independently gathers information as needed to perform financial analysis.
- Department Role (DR): Organizes, plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs.
- (CR): Applies contracts and grants concepts to review complex grant or contract proposals and obtain/verify necessary compliance approvals, and recommend/negotiate needed changes to proposals with PIs and/or department administrators. Researches, develops and implements new research initiatives.
- Assists in support of audits as directed by senior staff.
- (CR): Previews pre-award update information requested by sponsor representatives before issue of awards and submission.
- (CR): Develops professional relationships with sponsor representatives. Delivers specialized training for education workshops in the area of research administration, grant writing, proposal development to improve funding success.
- (CR): Authorizes establishment of complex contract and grant fund accounts with approval of other analysts, director or other authorized institutional official.
- (CR): Reviews and approves or rejects requested fund advance setups or research account updates.
- (CR): Negotiates terms and conditions of complex research agreements and awards from various sponsors.