Event Assistant

Job Description
Russell Innovation Center for Entrepreneurs (RICE) is a business generator serving metro Atlanta, created to support entrepreneurs in overcoming the unique barriers they face in building thriving businesses. RICE is the largest center of its kind in the United States, spanning 54,000 square feet. Our BIG IDEAS model meets every business owner where they are on their journey, fortifying them with a community of support, increasing access and exposure, and focused on transformational change. RICE honors the legacy and visionary leadership of one of the greatest entrepreneurs the city of Atlanta ever produced, the late great Herman J. Russell. We invest in Black entrepreneurs, strengthen businesses, and create community. RICE provides a way forward through innovative programming targeted at Black entrepreneurs and small business owners.
Learn more about us at
We are active seeking a highly organized and detailed-oriented Event Assistant to join our team. The person will report to the Events Manager providing support for the successful management of events, meetings, conferences, and ad-hoc tasks during daytime and nighttime events held at the Russell Innovation Center for Entrepreneurs (RICE). This role will interact with RICE Stakeholders, Partners, Staff, and external clientele.
RESPONSIBILITIES:

• Assist Events Manager in coordination of events ranging in size from 10-100 guest.
• Coordinate with internal stakeholders and external vendors to ensure all logistical requirements are met.
• Create and maintain event timelines, ensuring all deadlines are met.
• Collaborate with the marketing team to develop event promotional materials.
• Conduct post-event evaluations and provide recommendations for improvement.
• Operate and maintain A/V equipment used to enhance live events, such as microphones, video recorders, projectors, lighting etc.
• Check-in for events, tours, event coordination, etc. Support planning / implementation of major RCIE Stakeholder events
• Manage conference room reservations and organize all aspects for meetings.
• Collaborate with special event guests during the duration of their event.
• Maintain clean and tidy communal areas adhering to all COVID-19 protocols.
• Provide upkeep of and stock all meeting rooms, kitchens, and communal areas with necessary supplies.
• Support front desk personnel, checking in guests, answering questions and other receptionist duties.

Requirements
QUALIFICATIONS:

• 1-2 years of experience in event planning, hospitality, marketing, or related field.
• Excellent organization skills and attention to detail.
• Strong interpersonal and communication skills
• Proficient in Microsoft Office and event management software.
• Flexible work schedule, including evenings and weekends, as required.
• Ability to work full-time hours

Benefits
COMPANY PAID BENEFITS

• Dental insurance
• Flexible schedule
• Health insurance