Benefits:
Dental insurance
Health insurance
Paid time off
Training & development
Vision insurance
Are you a highly organized, customer-focused individual with a passion for streamlining operations? Kapi Restoration Company seeks a dynamic Office Operations Specialist with a positive and upbeat personality to join our growing team. This role is essential to our continued success and offers opportunities for professional growth within a supportive and collaborative environment.
About Kapi Restoration Company
Kapi Restoration Company is a leading provider of restoration services committed to delivering exceptional customer experiences. We pride ourselves on our strong company culture, which is built on teamwork, integrity, and a passion for excellence.
Job Summary
The Office Operations Specialist will provide essential administrative and operational support to ensure the smooth functioning of our office. This role involves a wide range of responsibilities, including but not limited to:
Customer Focus: Providing excellent customer service through timely and professional communication.
Administrative Support: Managing calendars, scheduling appointments, and coordinating meetings.
Office Management: Maintaining office supplies, equipment, and facilities.
Financial Support: Assisting with invoicing, budget tracking, and collections.
Project Coordination: Supporting project deliverables and communication.
Data Management: Maintaining accurate and organized records and files.
Responsibilities
Answer and direct phone calls, respond to emails and professionally greet visitors.
Schedule appointments, meetings, and travel arrangements for senior management.
Prepare and distribute meeting minutes and correspondence.
Assist with accounting tasks, including invoicing, expense reports, and data entry.
Order office supplies and maintain inventory.
Coordinate with various departments to ensure efficient operations.
Provide general administrative support to the team as needed.
Qualifications
Valid Drivers license.
Minimum of 2 years of experience in an office setting.
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Excellent verbal and written communication skills.
Strong organizational and time management abilities.
Attention to detail and accuracy.
Ability to problem solve and develop solutions independently
Ability to multitask and prioritize tasks effectively.
Positive, can-do attitude and a team player mentality.
QuickBooks experience preferred.
Disaster restoration experience is preferred but not a requirement.
Benefits
Competitive salary based on experience
Comprehensive health insurance (medical, dental, vision)
Paid time off
Paid holidays
Opportunities for professional growth and advancement
If you are a motivated and results-oriented individual who thrives in a fast-paced environment, we would like to encourage you to apply. Join our team and make a positive impact on our business.
To apply, please submit your resume and cover letter to
Keywords: Office Operations Specialist, Administrative Assistant, Office Manager, customer service, organization, communication, Microsoft Office, QuickBooks