Legal Administrative Assistant

At Polsinelli, What a Law Firm Should Be , is not just our tagline, it is what we live every day.

We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment, and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli, PC has a position available for an experienced full-time Legal Administrative Assistant (Legal Secretary) in their Chicago Office, supporting the Real Estate practice group. This role is in the office 5 days a week for the first 90 days, with the potential for hybrid work after that. Qualified candidates must meet the following requirements:

1. Candidate must possess 5+ years of real estate experience.
2. Experience in real estate finance would be beneficial.
3. Must have excellent working knowledge of MS Office Suite, including expertise in MS Word, Excel, and PowerPoint.
4. Must be able to work independently, as well as in a team setting.
5. Must be able to work in a fast-paced environment.
6. Manage files, open new matters as requested by attorneys, and maintain all relevant document inclusions for the files.
7. Responsible for a broad variety of administrative tasks including strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with meticulous attention to detail.
8. Responsible for preparation of real estate documents, closing binders, and assisting with recording numerous real estate documents with various states.
9. Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
10. Coordinating and tracking continuing legal education requirements for attorneys.
11. Forward-looking thinker, who actively seeks opportunities and proposes solutions.

Qualified candidates must possess strong initiative, demonstrate an ability to anticipate needs, resolve issues/problems independently, have strong organizational skills, be able to work independently as well as in a team setting, and manage multiple projects/tasks at a time. Other essential requirements for this position include the ability to communicate effectively and professionally to develop rapport with co-workers as well as clients; maintain strong working relationships; exhibit meticulous attention to detail; handle confidential and sensitive information; and possess strong proofreading and typing skills.

Polsinelli PC is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.