Assistant Accountant

Division: Boston Main

Project Location(s): Boston, MA 02108 USA

Job Type: Regular

Job Classification: Entry

Job Family: Finance

Compensation: Salaried Exempt

Responsibilities:

Process payroll payments to company employees.

Essential Duties & Key Responsibilities:

Universal:

• Document and review current payroll processes and procedures.
• Review and validate payroll data for accuracy as needed.
• Run and suggest improvements for various payroll audits.
• Respond promptly to employee and profit center payroll inquiries.
• Communicate with employees and business units as required.
• Other activities, duties, and responsibilities as assigned.

Payroll:

• Post payroll transactions.
• Process trade payroll checks, coordinate check printing and distribution with profit centers.
• Review and validate data entry by payroll clerk.
• Ensure compliance with union CBA requirements for payment and reporting of various union benefits.
• Oversee timely processing of payroll cycles for assigned payroll areas.
• Prepare cash/payroll reconciliation for Canadian payroll including journal entries to transfer labor costs to projects.
• Coordinate stop payment requests.
• Process unemployment claims.
• Maintain position master data for weekly employees.
• Assist with union payroll audits.
• Prepare and submit Canada concurrent payroll information for processing.
• Create standard changes for annual updates and for new pay rates.
• Assist with clearing escheatment exceptions.
• Research bank reconciliation exceptions.
• Maintain employee payroll master data.
• Complete and process request for income verification.
• Produce payroll reports as required.
• Assist with process improvements.
• Assist with payroll mailings to business units.

Payroll Tax:

• Audit employee payroll tax configurations for compliance.
• Register new payroll tax jurisdictions.
• Monitor incoming payroll tax notices and conduct related research.
• Prepare, reconcile, and process monthly relocation gross ups.
• Set up new tax authorities in internal software and payroll systems.
• Research and reply to payroll tax questions.
• Process and submit quarterly multiple worksite reports.
• Track and maintain unemployment rate notices.
• Process tax refund deposits from various jurisdictions.

Minimum Requirements:

• Associate’s Degree preferred or Bachelor’s Degree from accredited degree program
• Minimum of 2 years of recent payroll experience, multi-state payroll, bank reconciliations, escheatment, and garnishments experience preferred
• General knowledge of basic accounting principles
• Excellent data entry skills, including 10-key pad proficiency with limited input errors
• Proficiency with databases and computer applications, including Microsoft Office suite of applications