Administrative Associate

Salary: $15.06 - $20.05 Hourly
Location : Houston
Job Type: Full Time
Job Number: 35304
Department: HOUSTON POLICE DEPARTMENT
Opening Date: 10/16/2024
Closing Date: 10/22/2024 11:59 PM Central
POSITION OVERVIEW
Applications accepted from: ALL PERSONS INTERESTED
Job Classification: ADMINISTRATIVE ASSOCIATE
Posting Number: PN# 35304
Division: RECORDS
Reporting Location: 1200 TRAVIS ST.
Workdays & Hours: VARIOUS 1500-2300 *Subject to change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS Researches and analyzes criminal information received by case investigators to gather new information and/or to discover criminal relationships. May research organized crime patterns and/or drug trafficking networks.
RESPONSIBILITIES :

• Compiles data for use in a variety of reports, surveys, inventories, and studies.
• Composes, edits, and prepares correspondence, speeches, reports, directives, etc.
• Maintains, prepares, revises, and disseminates department rules, regulations, policies, procedures, and other pertinent reference information.
• Assists in department budget preparation and monitoring.
• Assists in planning and implementing department sponsored activities and programs.
• Coordinates special projects and conducts field investigations to evaluate project progress.
• Provides technical guidance and assistance to clerical staff.
• All duties and responsibilities may not be included in the above job descriptions.

WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc.
There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.
"Must be able to pass a criminal background check, obtain and maintain federally mandated security clearance where required."
If applicable, the applicant's past performance evaluations, past and present supervisory recommendations, and/or Internal Affairs complaint history will be reviewed and considered.
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.
EXPERIENCE REQUIREMENTS
No experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
None.
PREFERENCES
**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. **
**Preference shall be given to eligible applicants that possess Law Enforcement RMS experience**
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED
Department may administer skills assessment test.
SAFETY IMPACT POSITION NO
SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
Pay Grade 13
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at:
To view your detailed application status, please log-in to your online profile by visiting: or call 713-308-1289.
If you need special services or accommodations, call 713-308-1289. (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE - Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 11 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Hybrid-Telework for eligible positions
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit
01
What is the highest level of education you have obtained?

• Less than a High School Diploma/GED
• High School Diploma/GED
• Associate's Degree
• Bachelor's Degree or higher

02
If you answered that you have a college degree what was your field of study?

• Business Administration
• Liberal Arts
• A related field of study
• A non-related field of study
• I do not have a degree

03
If you selected "a related field of study" or "non-related field of study", please indicate the degree you have obtained. (See resume is not acceptable. If statement does not apply, please type N/A)
04
How many years of professional administrative work experience do you have?

• No Experience
• Less than 1 Year
• At least 1 year but less than 2 Years
• At least 2 years but less than 3 Years
• 3+ Years

05
Do you have experience processing TTY messages in a law enforcement setting?

• Yes
• No

06
Provide details of how you acquired your TTY experience. If none, enter N/A
07
Do you have experience with processing Radiogram messages in a law enforcement setting?

• Yes
• No

08
Provide details of how you acquired your Radiogram experience. If none, enter N/A.
09
Do you have experience with processing stolen vehicles in a law enforcement setting?

• Yes
• No

10
Provide details of how you acquired experience processing stolen vehicles. if none, enter N/A
11
Work setting experience - Administrative Associate (Check all that apply and can be verified)

• Perform clerical duties
• Compile and maintain data
• Use a professional tracking system
• Create and maintain varying reports
• Support team and supervisor when needed
• No experience

12
Do you have professional administrative experience specifically in law enforcement?

• Yes
• No

13
Please indicate your level of proficiency in Microsoft Office products (Word, Excel, PowerPoint, Outlook).

• BEGINNER: Perform daily word processing tasks, enter and correct data, modify a workbook, format a Worksheet, creates a new e-mail message, checking e-mail.
• INTERMEDIATE: Basic formatting and create a variety of templates, merges; manage table data, sort and filter merges, reply, forward, print and delete an e-mail message.
• ADVANCED: Manage table data, sort and filter merges, advanced techniques for analyzing and manipulating data in Excel. delete e-mails from the Inbox, Sent Items and Deleted Items folders, Add, edit, move and delete appointments on your calendar.
• EXPERT: Produce table of contents, footnotes, endnotes, bookmarks, manage Macro commands, and create MS Excel applications, managing multiple calendars.
• No Experience

14
Have you been tasked with the responsibility of training a new employee to support your job duties?

• Yes
• No

15
Do you have professional experience with assisting in department budget preparation and monitoring?

• Yes
• No

16
Do you have experience with a law enforcement RMS?

• Yes
• No

17
Provide details of how you acquired your law enforcement RMS experience. If none, enter N/A.
18
Do you have experience with any of the following?

• TCIC/NCIC
• NIBRS
• ARS/RMS
• Open Fox
• None of the above

19
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes
• No

Required Question