HR Coordinator

HR Coordinator

Museum of Science, Boston

Innovation and creativity come from the unique perspectives of a diverse staff. We value your perspective.

Who We Are: The Museum of Science is dedicated to inspiring a lifelong love of science in everyone. We are committed to inclusivity, innovation, and education, serving diverse communities through our exhibits, programs, and outreach efforts.

SUMMARY: Reporting to the Senior Director of Human Resources, the HR Coordinator is critical in supporting the Human Resources and Volunteer Services Division. The HR coordinator provides essential operational and program management support, ensuring HR initiatives, programs, and processes are effective, innovative, and generous, aligning with the foundation of the Museum's strategies.

The coordinator is a crucial resource for various team projects across all HR functions, including talent acquisition, employee relations, learning and development, HRIS administration, compensation and benefits, and intern and volunteer programs.

DETAILS:

• 30-50 HR office visitors weekly, including staff, volunteers, interns and applicants.
• 100-150 New Hires per year plus 100 interns.
• Employment Verifications between 2-4 per week
• Implementation and process support for ~320 staff within HRIS
• Provides support for HRVS Divisional Leadership and their functional areas (4)
• Support up to 24 New employee orientations, 12 President's Office meetings (MMS), and 2 Service Award celebrations per year

WHAT YOU'LL DO:

Team Projects and Cross-Functional Collaboration:

• Employee Support: Serve as the main point of contact for the division, being the go-to for general employee customer service needs.
• Project Support: Act as a resource for various team projects across all HR functions, contributing to the planning, execution, and monitoring of HR projects.
• Administrative Support: Provide general administrative support for the HRVS Leadership team which may include meeting scheduling, office supply ordering, employee communications, and office organization.
• Collaboration: Foster positive working relationships across the Museum, working closely with other departments to ensure the HR division is aligned with organizational needs and goals.

Employee Relations:

• Employee Support: Serve as a point of contact for employee inquiries and concerns, providing guidance and support on HR-related matters and escalating to the appropriate person within the team.
• Operational Support: Assist in employee communications, letter drafting and review, tracking internal cases, and overall documentation needs.

Learning and Development:

• Training Coordination: Support the coordination of logistics for training and development programs, aid in tracking participation and feedback, and support continuous improvement of training initiatives.
• Onboarding Excellence: Support the facilitation of the onboarding process for new hires, creating and organizing materials, and setting up orientation.

HRIS Administration:

• Data Management: Assist with system maintenance to ensure we have accurate and up-to-date employee records within our HRIS system (UKG), supporting data integrity and confidentiality.
• Reporting and Analytics: Help generate and analyze HR reports and metrics to support decision-making and strategic planning.
• Employee Support: Liaison with the HRIS administrator and help employees with HRIS log-in issues and basic account questions.

BASIC QUALIFICATIONS

• Demonstrated attention to detail
• Demonstrated organizational skills
• Demonstrated customer service skills
• Written and oral communications skills
• Microsoft Office suite experience
• Demonstrated ability to handle multiple projects with various deadlines
• Ability to handle confidentiality

BONUS SKILLS

• Strong problem-solving skills.
• Experience with HR systems (HRIS, LMS)
• Skilled in planning, organizing, and strategizing the daily operations
• Experience in a non-profit environment

REPORTS TO: Senior Director, Human Resources

STARTING SALARY: Exempt (Salaried) $50,000 - $60,000 annually

BENEFITS: Benefits for full-time, exempt (salaried) staff include: free parking, T accessibility, commuter spending account, 23 vacation days, 12 holidays, 10 sick days, medical, dental, and vision insurance, short- and long-term disability, life insurance, retirement and savings plan, health care/dependent care flex spending plan, a Museum Membership, employee discounts, employee referral program, tuition assistance, professional development, direct deposit, free admission, free Duck Tours, discounted movie passes, and much more!

The Museum of Science is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.