Executive Assistant

Job Title: Executive Assistant to CEO

Location: Montecito, CA (Hybrid: In-office and Remote)

Job Summary:

LHH is seeking a highly organized and proactive Executive Assistant to support a high-profile CEO in all aspects of operations. This role requires a warm, articulate, and heart-centered approach while managing a fast-paced environment. The Executive Assistant will be responsible for scheduling, communication, and strategic support, ensuring seamless operations during the CEO's travels (approximately 50% of the time).

Duties and Responsibilities:

• Calendar Management:
• Collaborate with the CEO’s personal assistant and executive team to maintain an accurate calendar.
• Manage scheduling requests, proactively communicate changes, and resolve conflicts.
• Track tasks and projects to prioritize deadlines and organizational developments.
• Communication Management:
• Manage the CEO's email inbox with discretion, ensuring timely responses to priority communications.
• Prepare daily briefs and assist in crafting emails and other correspondence.
• Operational Support:
• Support the CEO during meetings by taking notes and ensuring action items are followed up on.
• Assist with information gathering and research as needed.
• Expense Management:
• Manage, collate, and file personal expenses for the CEO.
• Team Collaboration:
• Assist the Personal Assistant and coordinate with other team members as needed.
• Liaise with high-profile individuals, including public figures and medical professionals.
• Additional Responsibilities:
• Manage bios, CVs, and social media obligations.
• Be a first point of contact for correspondence, calls, and online communications.
• Perform any other relevant duties as assigned.

Qualifications and Skills:

• Experience:
• Minimum of 5 years in a senior-level executive administrative role, preferably with a high-profile individual.
• Communication Skills:
• Impeccable written and oral communication skills.
• Ability to interact with high-level PhDs, medical doctors, and high-paying donors.
• Technical Proficiency:
• Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) and familiar with systems like Egnyte and Zoom.
• Comfortable using Macs and Apple products.
• Personal Attributes:
• Warm, nurturing, and competent with a heart-centered approach.
• Positive, tenacious attitude, able to thrive in high-pressure situations.
• Strong critical thinking, relationship-building, and organizational skills.
• Work Style:
• Self-directed and able to work without supervision, demonstrating flexibility and resourcefulness.
• Detail-oriented with proven multitasking abilities.
• Energetic and eager to tackle new projects and ideas.

Work Schedule:

• The position is hybrid, requiring 2-3 days in the office when CEO is in town and remote work on other days.
• Must be commutable to the Montecito location.